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United Independent School District Kronos Time Management System

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Cuando comiensa este processo? Effectivo A o Escolar 2009-2010 United Independent School District Kronos Time Management System What will my timecard look like? – PowerPoint PPT presentation

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Title: United Independent School District Kronos Time Management System


1
United Independent School DistrictKronos Time
Management System
Welcome to Kronos Training
Please pick up a UISD Guideline submit
signature page to PD
PRESENTER TECHNOLOGY Norma Perez Kronos
Manager Jose Juan Nuñez Norma Perez
Administrative Services / Data Analyst
2
United Independent School DistrictKronos Sistema
de Manejo del Tiempo
Bienvenidos al Entrenamiento de Kronos
Favor de obtener documento titulado UISD
Guideline y entrege la ultima pagina con su firma
PRESENTADORA TECNOLOGÍA
Norma Perez Supervisora de Kronos Jose
Juan Nuñez Norma Perez Servicios
Administrativos / Analista de Sistemas
3
United Independent School DistrictKronos Time
Management System
Introduction
  • What is Kronos ?
  • Kronos is United ISDs official time keeping
    computer system that electronically tracks hours
    in timecards.
  • Finger Scans are used to verify employee punches
    at the clock.
  • A Timecard Supervisor (TCS) monitors and edits
    employee timecards and assigns schedules.

4
United Independent School DistrictKronos Time
Management System
Introducción
  • Que es Kronos ?
  • Kronos es el sistema de rastreo de tiempo de UISD
    que calcula horas de tarjetas de marcar
  • El systema lee huellas digitales para verificar
    el registro de horas del empleado
  • Timecard Supervisors se encargan de correjir y
    mantener las tarjetas de marca y asignar horarios.

5
United Independent School DistrictKronos Time
Management System
PD Dept Changes
  • What has changed with Kronos?
  • Extra-Duty Schedules will now be assigned and
    accepted on the Kronos clock.
  • View Schedule function key will now be used
    by PD to view extra-duty assignments.
  • PD OT Response function key will now be used
    by PD to accept extra-duty assignments.
  • When will this start?
  • Effective 2009-2010 School Year

6
United Independent School DistrictKronos Time
Management System
PD Dept Changes
  • Que cambios hay en Kronos?
  • Horarios para Horas Extra seran asignados y
    aceptados electronicamente en el reloj de Kronos
  • Tecla de functiones View Schedule se oprime
    para verificar si horas extras han sido
    asignadas.
  • Tecla de funciones PD OT Response se oprime
    para aceptar el horario asignado.
  • Cuando comiensa este processo?
  • Effectivo Año Escolar 2009-2010

7
United Independent School DistrictKronos Time
Management System
  • How do I check if Ive been OFFERED Extra Duty ?
  • Hit more to advance to page 2
  • Hit Function Key 12 View Schedule
  • Enter your 4-5 digit emp and Enter
  • What will I see ?
  • Event assigned
  • Administrative 952
  • Fine Arts 890
  • Game 899
  • Location
  • 359 highway 359 (Sac, Fine Arts)
  • 201 Lindenwood (Central Office, Krueger
    Field)
  • if a game doesnt have 359 or 201, its at
    the campus

Check Current Week Schedule
Enter Badge___
or Swipe your employee ID
View Schedule Online Schedule Doe, Office Fri
6/19 500PM 930PM /359////952/ Fri
6/19 500PM 900PM /359///890/001/ Fri 6/19
530PM 1000PM /359///899/002/
/201///899/041/
8
United Independent School DistrictKronos Time
Management System
  • UISD will provide security for non-uisd events at
    the
  • SAC and Krueger Field.
  • 359 201
  • Schedules will have a proceeding code
  • Non-uisd
  • LISD 4
  • CITY 5
  • Event always
  • Administrative 952
  • Location
  • 359 highway 359 -- SAC
  • 201 Lindenwood -- Krueger Field

View Schedule Online Schedule Doe,
Office Fri 6/19 500PM 930PM 4/359////952/ 5
/201////952/
9
United Independent School DistrictKronos Time
Management System
  • Como verifico si me OFRESEN Horas Extras ?
  • Oprima tecla more y advance a pajina 2
  • Oprima tecla azul 12 View Schedule
  • Incopore su de empleado y oprima Enter
  • Que veré ?
  • Evento asignado
  • Administrativo 952
  • Departamento Fine Arts 890
  • Partido Atletico 899
  • Sitio
  • 359 carretera 359 (Sac, Fine Arts)
  • 201 Lindenwood (Oficina Central, Campo
    Krueger)
  • un partido atletico sin code 359 o 201, se
    localiza en esa escuela

Verifiqué Horario de Semana Corriente
Enter Badge___
o Pase su tarjeta de empleo
View Schedule Online Schedule Doe, Office Fri
6/19 500PM 930PM /359////952/ Fri
6/19 500PM 900PM /359///890/001/ Fri 6/19
530PM 1000PM /359///899/002/
/201///899/041/
10
United Independent School DistrictKronos Time
Management System
  • UISD provee seguridad para otros eventos en el
  • SAC y Campo Krueger.
  • 359 201
  • Horarios tendran el sigiente code
  • Fuera del districto uisd
  • LISD 4
  • CIUDAD 5
  • Evento siempre sera
  • Administrativo 952
  • Sitio
  • 359 carretera 359 -- SAC
  • 201 Lindenwood Campo Krueger

View Schedule Online Schedule Doe,
Office Fri 6/19 500PM 930PM 4/359////952/ 5
/201////952/
11
United Independent School DistrictKronos Time
Management System
  • How do I ACCEPT Extra Duty ?
  • Hit more to advance to page 2
  • Hit Function Key 13 PD OT Response
  • Enter your 4-5 digit emp and enter
  • Place your finger on sensor
  • What will I see ?

Current Week
or Swipe your employee ID
Enter Badge___
Select Current Pay Period
Approve Timecard Online Select Time
Period Previous Pay Period Current Pay
Period Next Pay Period Today Yesterday Week
to Date Last Week
12
United Independent School DistrictTIMECARD VIEW
How do I ACCEPT Extra Duty ?
for the Current Week
You have now ACCEPTED the Extra Duty for the
Current Week
Approve Timecard Online Doe, Officer Current Pay
Period Mon 2/12 7a 215pm Mon 2/12 315p 5p Shif
t Total 9.00 Tue 2/13 7a 5p Shift Total
9.00 Wed 2/14 715a 430p Wed 2/14 440p 10p
Shift Total14.58 Approve
Timecard Successfully Approved.
Use the scroll buttons to scroll down to see
APPROVE Hit enter
Use the (Esc)ape button to exit Approval View
13
United Independent School DistrictTIMECARD VIEW
How do I REJECT Extra Duty ?
for the Current Week
You have now REJECTED the Extra Duty for the
Current Week
Accept the schedule first. Repeat the process and
the screen will now display the following
Approval Removed.
Approve Timecard Online Doe, Officer Current Pay
Period Mon 2/12 7a 215pm Mon 2/12 315p 5p Shif
t Total 9.00 Tue 2/13 7a 5p Shift Total
9.00 Wed 2/14 715a 430p Wed 2/14 440p 10p
Shift Total14.58 Remove
Approval
Use the scroll buttons to scroll down to see
REMOVE APPROVAL Hit enter
Use the (Esc)ape button to exit Approval View
14
United Independent School DistrictKronos Time
Management System
  • Como ACEPTO el horario de Horas Extra ?
  • Oprima tecla more y advance a pajina 2
  • Oprima tecla azul 13 PD OT Response
  • Incopore su de empleado y oprima enter
  • Ponga su dedo en el sensor
  • Que veré ?

Semana Corriente
o Pase su tarjeta de empleo
Enter Badge___
Oprima tecla azul Current Pay Period
Approve Timecard Online Select Time
Period Previous Pay Period Current Pay
Period Next Pay Period Today Yesterday Week
to Date Last Week
15
United Independent School DistrictTIMECARD VIEW
Como ACEPTO el horario de Horas Extra ?
para la Semana Corriente
Con eso ha ACEPTADO Horas Extras Para la Seman
Corriente
Approve Timecard Online Doe, Officer Current Pay
Period Mon 2/12 7a 215pm Mon 2/12 315p 5p Shif
t Total 9.00 Tue 2/13 7a 5p Shift Total
9.00 Wed 2/14 715a 430p Wed 2/14 440p 10p
Shift Total14.58 Approve
Timecard Successfully Approved.
Use los botones de flecha para bajar la vista y
aprobar APPROVE Oprima enter
Use el boton (Esc)ape al terminar
16
United Independent School DistrictTIMECARD VIEW
Como puedo NEGAR Horas Extras ?
para la semana Corriente
Usted ha NEGADO las Horas Extras de la semana
Corriente
Primero Acepte el horario. Repite el processo y
la pantalla ahora demonstrara lo sigiente
Approval Removed.
Approve Timecard Online Doe, Officer Current Pay
Period Mon 2/12 7a 215pm Mon 2/12 315p 5p Shif
t Total 9.00 Tue 2/13 7a 5p Shift Total
9.00 Wed 2/14 715a 430p Wed 2/14 440p 10p
Shift Total14.58 Remove
Approval
Use los botones de flecha para bajar la vista
REMOVE APPROVAL Oprima enter
Use el boton (Esc)ape al terminar
17
United Independent School DistrictKronos Time
Management System
  • What if the OT response DEADLINE MISSED ?
  • Hit more to advance to page 2
  • Hit Function Key 14 Messages
  • Enter your 4-5 digit emp and Enter
  • What will I see ?
  • OVERTIME WITHDRAWN
  • Event
  • Deadline
  • You have the option to Delete the message or
    Escape

Check Messages on the clock
Enter Badge___
or Swipe your employee ID
Message 1 of 1 From j3980 Subject PD OT
VOIDED Received 8/13/2009 OVERTIME
WITHDRAWN event Fri 8/14/09 UHS vs LBJ deadline
8/12/09 Expired Delete
18
United Independent School DistrictKronos Time
Management System
  • Que occure si se pasa la Fecha de Vencimiento?
  • Oprima more y avance a pajina 2
  • Oprima tecla de funciones 14 Messages
  • Incopore su de empleado y Enter
  • Que vere ?
  • REVOCACION de Horas Extras
  • Evento
  • Fecha de vencimiento
  • Puede borrar el mensaje Delete o Escape

Revise sus Mensajes en el reloj
Enter Badge___
o Pase su tarjeta de empleo
Message 1 of 1 From j3980 Subject PD OT
VOIDED Received 8/13/2009 OVERTIME
WITHDRAWN event Fri 8/14/09 UHS vs LBJ deadline
8/12/09 Expired Delete
19
United Independent School DistrictKronos Time
Management System
  • How do I REPORT for Extra Duty ?
  • Upon ARRIVAL to Location
  • Hit Function Key 7 Organization Xfer
  • Enter Organization
  • 899 athletics, 890 Fine Arts, 952
    Administrative
  • and hit the Enter key
  • 3. Enter your Emp using the numeric key pad
    and hit the Enter key
  • What will I see ?
  • a.) Accepted location
  • b.) your name
  • c.) Assignment youre reporting to
  • d.) Time and Date you began your shift

Labor Transfer Organization FINE ARTS Enter
Badge 999
Accepted Labor Transfer Officer Doe Labor
Account 890 0700 p.m. Fri Sept-4-09
20
United Independent School DistrictKronos Time
Management System
  • Como me REPORTO para la Asignacion de Horas
    Extra ?
  • al LLEGAR al sitio
  • Oprima tecla azul 7 Organization Xfer
  • Incopore la code del evento Organization
  • 899 athletico, 890 Fine Arts, 952
    Administrativo
  • y oprima Enter
  • 3. Incopore su de empleado y oprima enter
  • Que veré ?
  • a.) asignacion aceptada Accepted
  • b.) su nombre
  • c.) Sitio reportado 890
  • d.) fecha y hora al reportarse

Labor Transfer Organization FINE ARTS Enter
Badge 999
Accepted Labor Transfer Officer Doe Labor
Account 890 0700 p.m. Fri Sept-4-09
21
United Independent School DistrictKronos Time
Management System
  • What will my timecard look like?
  • Employee reported to 890 Fine Arts as assigned
    but
  • Punched Early (scheduled at 530pm)

22
United Independent School DistrictKronos Time
Management System
  • Como se refleja la actividad en mi tarjeta de
    marca?
  • El empleado se registro en departamento 890 Fine
    Arts como asignado pero
  • Se reporto antes de tiempo Early In (el horario
    asignado fue para la 530pm)

23
United Independent School DistrictKronos Time
Management System
  • How do I know when Extra Duty was Offered by PD?
  • Kronos keeps track of the date time Extra Duty
    was OFFERED
  • How does PD know when Extra Duty was Accepted by
    me?
  • Kronos keeps track of the date time You
    ACCEPTED it at the clock.

24
United Independent School DistrictKronos Time
Management System
  • Como verifico cuando la asignacion de Horas
    Extras fuero Ofrecidas por PD?
  • Kronos captura la fecha y hora cuando Horas
    Extras son OFRESIDAS
  • Como verifica PD cuando se Aceptan las Horas
    Extras Asignadas?
  • Kronos captura la fecha y hora cuando Usted
    ACEPTA la asignacion en el reloj.

25
United Independent School District
Kronos Clock
  • Extra Duty can now be
  • Offered and viewed on the clock (schedule)
  • Accepted by you electronically (approval)
  • Reported on your timecard (punch)

View Schedule
PD OT Response
Organization Xfer
26
United Independent School District
Kronos Clock
  • Horas Extras se
  • Ofrecen y se reflejan en la pantalla del reloj
    (horario)
  • Aceptan electronica-mente via el reloj
    (aprovado)
  • Registran en su tarjeta de marca (ponchada)

View Schedule
PD OT Response
Organization Xfer
27
United Independent School DistrictKronos Time
Management System
Any Questions?
28
United Independent School DistrictKronos Time
Management System
Algunas Preguntas?
29
OT Assignments 1. Press
more 2. Press View
Schedule weekday mm/dd (start end)
non-uisd/ location /// event / campus/ Non-uisd
4 LISD 5 CITY /359/ SAC - FineArts
/201/ Lindenwood - Krueger /
/ Campus - Dept ///890/ Fine Arts
///899/ Athletic
///952/ Administrative /001/ UHS /002/
USHS /003/ AHS /009/ LBJ /041/
UMS /043/ USMS /044/ SGMS /045/ WMS
/046/ CMS /047/ LOMS /048/ TMS
/053/ AGMS /054/ LBV 3. Hit ESC key
OT Response 1. Press
more 2. Press PD OT
Response 3. Press Current Pay Period
ACCEPT OT 4a. Scroll Down
Approve DECLINE OT .Approve
first (steps 1-6) .Repeat 1-3 continue
4b. Scroll Down Remove 5. Hit ( Enter )
6. Hit ESC key
PD DUTY special detail 1. Press
more 2. Press PD Duty
3. Hit ( Enter ) 9 PD Duty
4. Enter duty
1 Crime Investigation
2 Dispatch
3 Traffic Control
4 Tutorials 5.
Enter Employee End of Duty regular
schedule GUARDS Press
Organization Xfer OFFICERS
Press Stop Transfer OUT FOR DAY Punch
Out
time
location
event
campus(es)
"Cheat Sheets"
30
Horas Extras Ofrecidas
1. Oprima more 2.
Oprima View Schedule Dia mm/dd (comienso
termina) no-uisd/ sitio /// evento /
escuela/ No-uisd 4 LISD 5 CIUDAD /359/
SAC Dept FineArts /201/
Lindenwood - Krueger / /
Escuela - Departamento ///890/ Departamento
Fine Arts ///899/ Partido
Atletico ///952/
Administrativo /001/ UHS /002/ USHS
/003/ AHS /009/ LBJ /041/ UMS
/043/ USMS /044/ SGMS /045/ WMS /046/
CMS /047/ LOMS /048/ TMS /053/
AGMS /054/ LBV 3. Oprima boton ESC
Respuesta a horas extras
1. Oprima more 2.
Oprima PD OT Response 3. Oprima Current Pay
Period ACCEPTO Horas Extras
4a. Bajo la Vista Approve NEGO
Horas Extras .Aprueve (puntos 1-6)
.Repita 1-3 continue 4b. Bajo la
Vista Remove 5. Oprima boton ( Enter )
6. Oprima boton ESC
PD DUTY asignacion especial 1. Oprima
more 2. Oprima PD
Duty 3. Oprima ( Enter ) 9
PD Duty 4. Anote la code
duty 1
Investigacion Criminal 2
Despacho 3
Control de Trafico 4
Estudios Tutorials 5.
Anote su code de Empleado Fin de asignacion
horario regular GUARDIAS
Oprima Organization Xfer OFICIAL
Oprima Stop Transfer TERMINO
Punch Out
hora
sitio
evento
escuela(s)
"Indicios"
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