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SAFETY REPRESENTATIVE ORIENTATION TRAINING

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Title: SAFETY REPRESENTATIVE ORIENTATION TRAINING


1
SAFETY REPRESENTATIVE ORIENTATION TRAINING
Presented by Environmental Health Campus Safety
2
Training Outline
  • Environmental Health Campus Safety
  • Safety and Environmental Policy
  • Responsibility for Safety
  • Safety Rep Overview
  • Safety Rep Roles and Responsibilities
  • QUESTIONS?

3
Environmental Health Campus Safety
  • Environmental Health Safety
    ECU Police
  • 210 East Fourth Street
    Blount House
  • 328-6166
    328-6787
  • EHS Administration
    Law Enforcement
  • Industrial Hygiene Safety
    Alcohol and Drug Awareness
  • Environmental Management
    Personal Safety
  • Workers Compensation
    Lockdown Response
  • Emergency Management
  • Environmental Health Campus Safety is in the
    Chancellors Division

4
Ehs overview
  • Environmental Health Safety
    Prospective Health
  • 210 East Fourth Street
    Warren Life Sciences
  • 328-6166
    744-2070
  • EHS Administration
    Radiation Safety
  • Industrial Hygiene Safety
    Biological Safety
  • Environmental Management
    Infection Control
  • Workers Compensation
    Employee Health
  • Emergency Management

Program responsibilities are University-wide and
not separated by campus
5
Ehs overview
  • EHS SERVICES
  • -Accident Investigation -Hazard Assessment
  • -PPE Assessment/Selection -Grant Reviews
  • -Fume Hood Evaluations -Employee Exposure
    Monitoring
  • -Ergonomic Assessments -Respiratory
    Protection/Fit Testing
  • -IAQ Investigations -Hazardous Chemical Waste
    Pickup
  • -Environmental Consulting -Emergency Preparedness
    Consulting
  • -Special Events -EHS Training

6
EhS policy
  • Policy endorsed by University Administration
  • Protect and promote the health and safety of
    students, employees, patients, visitors, and the
    environment
  • Ultimate success depends upon the conscientious
    and cooperative efforts of all
  • Expectation that every employee actively promote
    and support the safety and environmental programs
  • Safety and environmental compliance incorporated
    into job performance standards

7
Responsibility for EHS
  • Shared responsibility for safety and
    environmental compliance
  • Chancellor/Administration have ultimate
    responsibility
  • Program responsibilities are delegated to EHS
    and Prospective Health
  • Faculty/staff responsible for complying with
    established programs and policies
  • Individual with most control of an area typically
    has greatest level of responsibility (UCLA Case)
  • Safety Rep serves only as a facilitator

8
Responsibility for EHS
Employer Responsibilities
  • Employer must comply with OSHA and other safety
    and health standards
  • Must provide workplace free of recognized hazards
    likely to cause injury to people or harm the
    environment
  • University subject to inspection by OSHA, EPA and
    other regulatory agencies
  • Direct inspectors and complaint letters to EHS

9
Responsibility for EHS
Employee Rights and Responsibilities
  • Employee has basic right to make a complaint
    regarding unsafe or unhealthy workplace
    conditions
  • Address complaint in-house by notifying
    supervisor and/or EHS at 328-6166
  • Contact NCDOL if issue cannot be resolved
    in-house (1-800-LABOR-NC)
  • Employer cannot retaliate against an employee for
    making a complaint
  • Contact EHS immediately if site visited by OSHA
    or other regulatory agency

10
SAFETY REP OVERVIEW
  • Serves as the point of contact for
    department/building
  • Maintains general awareness of the health and
    safety conditions within department/building
  • Communicates information to department/building
  • Emergency Management Preparedness
  • Weather preparations/announcements
  • Fume hood/power outages
  • Program/policy updates
  • Evacuation drills
  • Complaint contact

11
SAFETY REP OVERVIEW
  • Requests and coordinates assistance from EHCS
  • Serves a critical role in implementation of EHCS
    programs
  • Does not assume primary responsibility for safety
  • Conducts or facilitates self-inspections/hazard
    assessments
  • Assists with evacuation/lockdown of the building
  • Attends EHCS training
  • Thanks for your service ?

12
Lockdown Procedures
Safety rep Roles and responsibilities
  • East Carolina University Police Department

13
Lockdown Procedures
  • Courses of Action
  • Trained versus Untrained
  • First response is the same for both groups
  • Reactions begin to differ markedly from there on
    out
  • Trained Untrained
  • Startle and Fear Startle and Fear
  • Feel Anxious Panic
  • Recall what they have learned Fall into
    disbelief
  • Prepare to act as rehearsed Lost in denial
  • Commit to action Descend into helplessness

14
Lockdown Procedures
  • Lockdown During a Hostile Threat
  • Threat is in your building
  • Remain calm.
  • Notify others in your department when safe to do
    so.
  • Get out of the corridor.
  • Secure yourself in the nearest room with a door.
  • Lock and/or block door with furniture
  • Turn off lights

15
Lockdown Procedures
  • Lockdown During a Hostile Threat
  • Threat is in your building
  • Close windows, pull shades, or close blinds.
  • Cover window pane in door if applicable.
  • Hide under a desk.
  • Spread out in the room.

16
Lockdown Procedures
  • Lockdown During a Hostile Threat
  • Threat is in your building
  • Turn cell phones and any other electronic devices
    to silent mode.
  • Stay quiet.
  • Remain in place until All clear has been given
    by ECU Police

17
Lockdown Procedures
  • Lockdown During a Hostile Threat
  • Shooter enters your room
  • Assume their intentions are lethal to you.
  • Do whatever it takes when your life is on the
    line.
  • Throw things, yell, use improvised weapons.
  • If two or more of you, make a plan to overcome
    the shooter.
  • Do the best you can to --- Survive

18
Lockdown Procedures
  • Lockdown During a Hostile Threat
  • Threat is in another building
  • Remain calm.
  • Go to designated safer room.
  • Close windows, pull shades, or close blinds.
  • Be PATIENT.

19
Lockdown Procedures
  • Lockdown During a Hostile Threat
  • Threat is in another building
  • Monitor ECU Alert.
  • Help to monitor and control rumors and
    misinformation
  • Remain in place until All Clear has been given
    by ECU Police.
  • If outside when lockdown is announced and there
    is no immediate threat to your area, EXIT campus
    IMMEDIATELY.

20
Lockdown Procedures
  • Lockdown During a Hostile Threat
  • Threat is outside
  • Remain calm.
  • Stay inside and away from windows and glass
    doors.
  • Go to designated safer room.
  • Lock and/or block door with furniture.
  • Close windows, pull shades, or close blinds.

21
Lockdown Procedures
  • Lockdown During a Hostile Threat
  • Threat is outside
  • Be PATIENT
  • Monitor ECU Alert.
  • Help to monitor and control rumors and
    misinformation
  • Remain in place until All Clear has been given
    by ECU Police.

22
Lockdown Procedures
  • Law Enforcement Responders
  • DO NOT expect them to assist you as you get out
  • Primary job is to locate the shooter and
    neutralize the threat
  • Medical assistance will follow once the threat is
    neutralized
  • Law Enforcement must assume everyone is a threat
  • Be prepared to Have weapons pointed in your
    direction
  • Be subject to search
  • Be handcuffed

23
Lockdown Procedures
  • Law Enforcement Responders
  • DO NOT
  • Have anything in your hands officers are taught
    that hands kill
  • DO
  • Raise your arms
  • Spread your fingers
  • Show hands as you drop to the floor
  • Spread arms and legs

24
Lockdown Procedures
  • Law Enforcement Responders
  • Key Information - Report only what you see, hear
    or know is accurate
  • Be prepared to calmly, quickly and accurately
    provide
  • Name of shooter (if known)
  • Number of shooters
  • Description of shooters
  • Location of shooters
  • Numbers and types of weapons involved

25
Lockdown Procedures
  • Behaviors of Concern
  • Realities
  • Threats almost always present
  • Warnings made through comments can reveal clues
    to feelings, thoughts that may lead to violence
  • Erratic/abnormal behavior is a principal warning
    sign of violent behavior.
  • Bullying is often a steppingstone to violence
  • Usually signposts along the way

26
Lockdown Procedures
  • Prevention
  • If suspicious or uncomfortable, report your
    observations and feelings
  • Many reporting options available
  • ECU Police 252-328-6787
  • ECU Cares 252-737-5555 or www.ecu.edu/do
    s click on link (report person of concern)
  • Supervisor
  • Counseling Center 252-328-6661

27
Lockdown Procedures
  • Prevention
  • Violence and threats of violence
  • Often result from frustration and communication
    breakdown
  • Individuals can make a difference
  • Listen to troubled individuals
  • People want to be heard and understood
  • A safe campus is EVERYONES responsibility
  • Lockdown Plan Template

28
Lockdown Procedures
Safety rep Roles and responsibilities
QUESTIONS?
  • East Carolina University Police Department

29
Safety rep Roles and responsibilities
  • Emergency Action Plans
  • Evacuation procedures
  • Location of primary and secondary exits
  • Location of pull stations
  • Location of designated meeting site
  • Emergency phone numbers
  • Procedures for accounting for personnel
  • Procedures for evacuating disabled personnel
  • Procedures for personnel with special
    responsibilities

30
Safety rep Roles and responsibilities
  • Emergency Action Plans
  • Develop Emergency Evacuation Plan (EEP). Revise
    EEP annually, and assist with emergency
    evacuation drills
  • Ensure that all Faculty/Staff and students are
    aware of Emergency Evacuation Procedures
  • Serve as POC during evacuations, report to
    emergency personnel upon their arrival
  • Serve as a contact for EHS to schedule
    evacuation drills
  • Emergency Evacuation Plan Template

31
Safety rep Roles and responsibilities
  • Emergency Evacuation Procedures
  • When alarm is activated or if there is a fire or
    other emergency, employees must evacuate building
    immediately and not return until instructed to do
    so
  • Activate alarm as you exit building, call 911
    from a safe location and go to your designated
    meeting location
  • Do not attempt to fight a fire or respond to
    other emergencies unless you are trained to do so
  • Do not assume false alarm, drill or system testing

32
Safety rep Roles and responsibilities
  •  Business Continuity
  • Maintain current and comprehensive continuity
    plan for potential loss of facility, service, or
    human capital
  • Compile and maintain an accurate call-back list
    with current phone numbers of all personnel
    within the department
  • Provide clear lines of succession that identify
    personnel to fulfill role of department head
    during a major emergency
  • Train employees on basic preparedness procedures
    and general departmental plans for responding to
    an emergency

33
Safety rep Roles and responsibilities
  • How to report an emergency
  • Call 9-1-1 for Police, Fire or EMS assistance -
    stay on the line, remain calm, and provide the
    following information
  • Know the correct name of the building you are
    located in.
  • Tell the telecommunicator the room, floor, or
    area where you are located.
  • When outdoors, indicate cross streets, buildings
    and/or landmarks.
  • Describe the nature of the emergency or what is
    going on.
  • Be clear and accurate - report only what you see
    or hear
  • Indicate the number of injured people and their
    known injuries.
  • Provide your name and a phone number so the
    telecommunicator can call you.
  • If possible, call 9-1-1 from a landline phone.
  • Send an extra person outside to meet emergency
    personnel and guide them to the location if safe
    to do so. 

34
Safety rep Roles and responsibilities
  • ECU ALERT Emergency Notification System
  • www.ecu.edu/alert - The most current and detailed
    source for situational information. Initial and
    updated information will be posted here
    throughout an emergency. During an emergency, a
    red bar linked to this page will appear on the
    ECU home page.
  • ECU Email
  • Office Phones
  • Desktop Pop-up box
  • ECU Hotline 328-0062 ECU Physicians
    744-5080
  • Outdoor Speakers
  • Plasma Screens
  • Twitter
  • Text messages - must sign up to receive

35
Safety rep Roles and responsibilities
  • SEVERE WEATHER/WINTER WEATHER
  • Snow/Ice
  • Tornado
  • Hurricane
  • Monitor weather conditions from news outlets
  • Monitor ECU Alert Emergency Notification System
  • Make preparations at work and home prior to event
  • Shelter-In-Place

36
Safety rep Roles and responsibilities
  • SHELTER IN PLACE
  • Weather or outdoor environmental emergency
  • If outdoors, go inside a sturdy building
  • Close all exterior windows, doors and other
    openings
  • Allow people outside to enter
  • Seek shelter inside a room with no or few
    windows, interior to the building, on or near the
    ground floor
  • Avoid long span roofs when possible
  • For earthquake drop, cover and hold, then
    evacuate afterwards if necessary.

37
Safety rep Roles and responsibilities
  • CHEMICAL INVENTORY MANAGEMENT
  • Chemical inventory is needed for regulatory
    reporting and emergency response procedures
  • Inventory updated and submitted annually
  • Correct format
  • Chemicals of interest
  • Building code compliance
  • Material Safety Data Sheets are available for
    each hazardous material and are readily
    accessible

38
Safety rep Roles and responsibilities
  • CHEMICAL INVENTORY MANAGEMENT
  • OSHA Hazard Communication Standard 29 CFR
    1910.1200 - Right to Know
  • Inform employees of hazards encountered in the
    work area specifically chemical hazards
    operations where hazardous chemicals are present
  • Training is required upon initial employment,
    when a new hazard is introduced or when it is
    apparent employee does not understand
    requirements
  • EHS provides a general overview at orientation
  • Supervisor provides chemical specific training
  • Key is Hazard Identification Labels, MSDSs and
    hazard warnings

39
Safety rep Roles and responsibilities
  • LAB SAFETY
  • Coordinate/schedule inspections
  • Distribute inspection reports
  • Assist with development of Action Plans
  • Send reminders to faculty/staff and collect
    action plans and forward to EHS (by deadline)
  • Assist with new labs and lab close-outs
  • Lab safety training
  • Grant reviews lab safety plans

40
Safety rep Roles and responsibilities
  • HAZARDOUS WASTE (Chemicals)
  • EHS responsible for collection and disposal
  • Schedule pick-ups by submitting e-mail request
  • Proper labeling
  • Container management
  • Secondary containment
  • EPA Citation/Penalty

41
Safety rep Roles and responsibilities
  • WORKERS COMPENSATION/INJURY PROCEDURES
  • Report all accidents (including near-misses) to
    supervisor as soon as possible after the incident
    occurs
  • If medical treatment is required, immediately
    report incident to EHS
  • EHS will schedule appointment with Employee
    Health physician
  • Utilize 911 system for life-threatening
    emergencies
  • Submit forms to EHS
  • Reference workers compensation page on EHS web
    site for additional info
  • Complete accident report and investigation forms
    and submit to EHS
  • Accident Report Forms
  • Near miss incidents

42
Safety rep Roles and responsibilities
  •  Asbestos awareness
  • Naturally occurring fibrous mineral found in
    building materials on campus including ceiling
    material, pipe insulation and floor tile
  • Potential to cause health hazard if inhaled
  • Intact, undisturbed material does not pose
  • significant health risk
  • Report damaged material to EHS
  • Visit asbestos page on EHS web site for
  • location of asbestos in your buildings

43
Safety rep Roles and responsibilities
  • Ergonomics
  • Adapting the task to fit you
  • Maximizing your health and comfort by using your
    body in efficient ways
  • Self evaluation of the behaviors and postures
    that you use at work
  • Learning to recognize the signs and symptoms
    associated with an action that may lead to
    Musculoskeletal disorders. (MSDs)

44
Safety rep Roles and responsibilities
TRAINING
  • It is the responsibility of the supervisor to
    explain all department specific hazards and how
    to prevent accidents and injuries
  • EHS maintains training records and provides
    online training opportunities through ECU One
    Stop
  • Log on to One Stop
  • Go to Faculty and Staff training
  • Click on My Training History to see completed
    training
  • Scroll down the page to see the classes available
    campus wide
  • In addition, departments should also keep
    training records, especially of training not
    obtained through EHS.

45
Safety rep Roles and responsibilities
  • SELF-INSPECTION/HAZARD ASSESSMENTS
  • EHS conducts limited safety audits lost
    Facility Inspector position due to budget cuts
  • EHS acts as a consultant to help you understand
    regulations and develop solutions to problems
  • Complete and/or enlist help of co-workers to
    complete Self-Inspection annually
  • Better understand the safety issues in your work
    area.
  • Provide an opportunity for departments to
    understand regulations that affect them
  • Provide an opportunity to prevent and correct any
    safety issues

46
Safety rep Roles and responsibilities
  • SELF-INSPECTION/HAZARD ASSESSMENTS
  • Self-Inspection form
  • Review all areas for the fire/life safety issues
    outlined in the form
  • Note where problems exist
  • Develop an action plan to remedy problems
  • Communicate results of inspection with department
    to correct current issues and prevent future ones
  • Complete the form, keep a copy for your
    department and send a copy to EHS
  • EHS will review and follow-up with the
    department safety representative as needed

47
Safety rep Roles and responsibilities
  • SELF-INSPECTION/HAZARD ASSESSMENTS
  • Corrective Actions
  • Work orders
  • Imminent danger
  • If you discover an imminent hazard (one that
    could cause immediate death or serious physical
    harm), secure the area if possible and contact
    EHS immediately.
  • If you cannot contact EHS, call the ECU Police
    and they will activate the University Emergency
    Response System.

48
Safety rep Roles and responsibilities
SELF-INSPECTION/HAZARD ASSESSMENTS
49
Safety rep Roles and responsibilities
SELF-INSPECTION/HAZARD ASSESSMENTS
  • Employees should have a basic understanding of
    the fire alarm systems (if equipped).
  • It is important to know what the alarm sounds
    like
  • If a fire alarm is not installed in the facility,
    a verbal or horn system should be put into place.
  • Employees should be familiar with the location of
    exits, fire extinguishers, pull stations, and
    other equipment.
  • Evacuation drills should be conducted
  • It is ECU policy for employees to evacuate

50
Safety rep Roles and responsibilities
SELF-INSPECTION/HAZARD ASSESSMENTS
  • Training
  • It is the responsibility of the supervisor to
    explain all department specific hazards and how
    to prevent accidents and injuries
  • Supervisors are also responsible for conducting
    hazard assessment for selection of appropriate
    PPE
  • Document training and hazard assessments

51
Safety rep Roles and responsibilities
SELF-INSPECTION/HAZARD ASSESSMENTS
  • Means of Egress
  • Every hallway and corridor must be unobstructed
  • Storage in hallways is not allowed surplus,
    etc.
  • Check with EHS before equipment purchase

52
Safety rep Roles and responsibilities
SELF-INSPECTION/HAZARD ASSESSMENTS
  • Exit sign lights, emergency lights and all other
    lights are operational.
  • Exit sign lights must always be illuminated.
  • Emergency lights only come on in the event of a
    power outage.
  • All lights in your area should work.
  • Submit a work order

53
Safety rep Roles and responsibilities
SELF-INSPECTION/HAZARD ASSESSMENTS
  • Decorations should not obscure, conceal or
    confuse exit doors, signs or exit pathways
  • Bulletin boards are maintained frequently
  • An excess of paper is considered a fire hazard

54
Safety rep Roles and responsibilities
SELF-INSPECTION/HAZARD ASSESSMENTS
  • Space heaters are PROHIBITED!
  • Many are an extreme fire hazard.
  • Energy conservation issue

55
Safety rep Roles and responsibilities
SELF-INSPECTION/HAZARD ASSESSMENTS
  • Clearance issues
  • 3 feet in front of and around electrical panels
    to provide access
  • 18 inches from sprinkler heads to ensure water is
    spread effectively 24 inches when no sprinkler
  • 8 inches off floor to allow the floors to be
    cleaned.

56
Safety rep Roles and responsibilities
SELF-INSPECTION/HAZARD ASSESSMENTS
  • General housekeeping
  • Area should be organized and orderly.
  • Area is free of trip and slip hazards.
  • Carpet and flooring should be in good condition.
  • Ceiling tiles should all be in place.

57
Safety rep Roles and responsibilities
SELF-INSPECTION/HAZARD ASSESSMENTS
  • Extension Cords
  • Not used in place of permanent wiring
  • Extension cords may only be used for portable
    equipment, such as overhead projectors and laptop
    computers
  • Must be in good condition

58
Safety rep Roles and responsibilities
SELF-INSPECTION/HAZARD ASSESSMENTS
  • Extension cords are to be used for portable
    equipment only.
  • Power cords of any kind are not to be run under
    carpets or throw rugs or pass through cabinets,
    partitions or walls.
  • Extension cords shall not be in the egress path
    of travel.
  • Unapproved or household type extension cords are
    not to be used.
  • Spliced or otherwise damaged power or extension
    cords are to be replaced.

59
Safety rep Roles and responsibilities
SELF-INSPECTION/HAZARD ASSESSMENTS
  • Approved surge suppressor strips may be used only
    for personal computers or sensitive electronic
    equipment if they have an integral surge
    protector
  • They should not be used to add outlets as is
    demonstrated here
  • All appliances and heavy load equipment should be
    plugged directly into receptacle

60
Safety rep Roles and responsibilities
SELF-INSPECTION/HAZARD ASSESSMENTS
  • New operations/work activities are not added to
    the work area unless the existing facilities can
    support the operation.
  • All appropriate equipment and controls (power,
    ventilation, etc.) must be in place and
    operational before the activity is performed.
  • Modifications to the building are coordinated
    with Facilities Services and performed only by
    authorized personnel.
  • When equipment malfunctions or is damaged it is
    tagged Out of Service until it is repaired by a
    qualified technician.
  • Surplus of contaminated equipment

61
QUESTIONS?Thank you!
SAFETY REPRESENTATIVE ORIENTATION TRAINING
62
  • Please click the link below to complete the
    training
  • SAFETY REPRESENTATIVE QUIZ
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