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Safety Training for Supervisors

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Safety Training for Supervisors Office of Safety and Risk Management Worker s Compensation Benefit Overview The program provides two thirds (2/3) of wages as long ... – PowerPoint PPT presentation

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Title: Safety Training for Supervisors


1
Safety Training for Supervisors
  • Office of Safety and Risk Management

2
  • As managers we sometimes forget that we can get
    into substantial trouble for not doing something.
    We spend so much energy focused on what we are
    doing that we overlook the consequences of what
    were not doing. Unfortunately, those
    consequences can be serious

3
Example
  • Suppose you send an untrained employee to
    make a minor repair, and he or she electrocutes
    themselves.
  • Or say an employee threatens a co-worker, but
    you decide you will deal with it when you have
    time.
  • How will you explain yourself if the employee
    makes good on their threat before you found the
    time to deal with it?

4
Consequences
  • This situation is an example of negligent
    supervision
  • the failure to meet accepted standards of care,
    resulting in harm to employees or the public.
  • The law recognizes that supervision is serious
    business lives may be at stake.

5
Consequences
  • Consequently, you can be held liable for
    damage that occurs because of negligent
    supervision. If you are held liable, the
    penalties can be substantial. But they are
    nothing compared to living with the knowledge
    that you could have prevented a tragedy.
  • Understand the risks. Be vigilant. Take action.

6
UNIVERSITY POLICIES
  • Policy 44 Safe and Healthful Working Conditions
  • It is the policy of Western Carolina University
    to provide safe and healthful working conditions
    for its employees. The University Safety and
    Health Program is intended to
  • serve that policy objective
  • achieve compliance with statutory mandates which
    impose standards related to occupational safety
    and environmental health.

7
Policy 44
  • The programs effectiveness depends upon the
    awareness and active participation of all
    employees on campus
  • Faculty members
  • Staff employees
  • Administrators
  • Student employees

8
Policy 44
  • The workplace cannot always be risk free.
    However, through work planning and management,
    the safety hazards associated with jobs can
    usually be identified, and safety measures can be
    applied to eliminate those that are controllable.
  • It is a basic responsibility of unit supervisors
    to know the safety and health procedures that are
    required
  • instruct their employees
  • provide equipment to do the job safely
  • monitor compliance
  • Employees have an obligation to follow safety
    procedures and to use safety equipment.

9
Policy 44
  • The University Safety and Health Program
  • Manual contains
  • Organizational structure
  • Policies
  • Procedures
  • Deans, directors, and department heads
    should familiarize themselves with this manual
    and work closely with the campus Safety and Risk
    Management Office on specific safety and health
    matters to ensure that compliance is achieved and
    maintained.
  • Initially approved May 1, 1991
  • Administering Office Safety and Risk
    Management (Facilities Management)

10
SAFETY AND RISK MANAGEMENT TRAINING FOR
SUPERVISORS
  • This program briefly summarizes the contents of
    the Safety and Health Program Manual (SHM). When
    applicable, the sections of the SHM is
    referenced in the bottom left corner. The SHM
    will provide a more detailed explanation.

11

Where to find them
  • SAFETY RISK MANAGEMENT
  • http//www.wcu.edu/11808.asp
  • PHONE NUMBER 227-7443
  • Facilities Management Building
  • 3476 Old Cullowhee Road
  • Cullowhee NC, 28723
  • The Safety and Risk Management office is
    responsible for assessing the risk exposures
    associated with university facilities and
    establishing programs to control the risk of
    accidents, fires, environmental, health
    exposures, financial losses, and comply with
    safety and environmental regulations.

12
SCOPE OF RESPONSIBILITIES
  • Occupational Safety and Health (OSHA)
  • Environmental Protection Procedures (EPA)
  • Safety Procedures / Policies
  • Building Fire Safety
  • Risk Management
  • Insurance Administration
  • Workers Compensation

13
SUPERVISOR RESPONSIBILITIES
  • Know the University Safety Health Procedures
    that apply to your work unit.
  • Make sure proper equipment is available for
    tasks.
  • Train workers in applicable safety procedures.
  • Enforce safety rules.
  • Report Investigate Complaints and Accidents.
  • Know the safety risks of processes within your
    responsibility.
  • The Safety and Health Program is the
    responsibility of each employee, supervisor, and
    administrator.

SHM 01 and 02
14
EMPLOYEE RESPONSIBILITIES
  • Place safety and health requirements as the first
    importance of your work duties.
  • Follow safety rules as instructed by the
    supervisor.
  • Report a violation or deficiency in safe and
    healthful working conditions, and for
    recommending corrective measures, if possible.
  • Report all injuries and accidents to the
    immediate supervisor.

SHM 01 and 02
15
Key Point
Safety should fall under the category/expectation
of Judgment on the Employee Performance
Evaluation. Use this category to cover Safety
Performance
16
EMPLOYEE REPORTING OF SAFETY CONCERNS
  • Employees are encouraged to seek resolution of
    hazardous conditions through the Safety and Risk
    Management Office.
  • Employees have the right to request an inspection
    from N.C. Department of Labor (OSHA) by giving
    notice to them of a violation of a safety or
    health standard that threatens physical harm or
    constitutes immediate danger.
  • Employees may request confidentiality and are
    protected by law from retaliation.
  • The Safety Office will give notice of findings to
    the employee and department.
  • Examples of Concerns
  • Unsafe Work Practices
  • Environmental Hazards
  • Unsafe Conditions or Equipment
  • Fire Hazards

SHM 03
17
REPORTING ACCIDENTS
  • Report accidents to Safety and Risk Management as
    soon as possible.
  • Report suspected occupational illness whenever
    you are informed by physician report or employee.
  • Report close calls even if there is no injury or
    damage.
  • Safety Office will follow up with an
    investigation.
  • Report time lost from work because of an accident
    or illness or unexplained absences from work.
  • Immediate supervisor of the employee are
    responsible for determining the cause of the
    accident and forwarding the Employee Statement
    form to the Safety Office.
  • Supervisors in charge of daily work activities
    are expected to know what happened, why it
    happened, and how it happened.
  • Do not discuss fault or promise to pay for
    expenses.

SHM 04 and 05
18
  • You are an agent of the University, so
    Official Notification takes place whenever You
    are told about an accident or unsafe condition.

19
SAFETY INSPECTIONS
  • The Safety and Risk Management Office conducts
    an annual internal inspection.
  • Any employee who has a direct personal
    involvement has the right to accompany the
    inspector.
  • The Department of Insurance conducts an annual
    fire safety inspection.
  • OSHA / EPA will also conduct an inspection as
    the result of a serious accident or may conduct
    a routine inspection.
  • Reports of discrepancies are forwarded to the
    building coordinator or responsible department.

SHM 06
20
PURCHASING SAFETY RELATED EQUIPMENT AND HAZARDOUS
MATERIALS
  • To assure proper safety, features are included in
    equipment and for hazardous materials.
  • Coordinate with the Safety Office when purchasing
    certain items.
  • Example Purchase of
  • Safety Equipment
  • Acutely Hazardous Chemicals
  • Shop Machinery
  • Construction-type Equipment
  • A complete list is in the SHM procedure 8

SHM 08
21
EMPLOYEE SAFETY TRAINING
  • New employees must be instructed in safety
    procedures and concerns that apply to their jobs.
  • Examples
  • - Emergency procedures
  • - Chemical hygiene and hazards
  • - Ergonomics
  • Human Resources Orientation does not cover
    specific job safety training.
  • A few subjects also require annual refresher
    training
  • - Example Bloodborne Pathogens
  • Document training and keep records.
  • The Safety Office provides training support if
    needed.

SHM 09
22
FIRE SAFETY
  • No aisle, exit access, or stairway in any place
    of occupancy shall be obstructed with tables,
    show cases, or other obstructions so as to reduce
    its require width as an exit.
  • Storage of materials on stairs, landings, or
    under stairs is strictly forbidden.
  • Do not prop open stairwell doors.
  • Contact Safety and Risk Management for approval
    of extra portable seating in classrooms and
    assemblies.
  • Departmental sponsors of large public assemblies
    (more than 100 persons) are responsible for
    emergency planning and supervision of the event.
  • Contact Safety Risk Management for ceremonies
    using open flame or pyrotechnics.

SHM 11 and 13
23
FIRE SAFETY (continued)
  • Maintain good housekeeping.
  • Do not use Mechanical Rooms or hallways for
    storage.
  • Coordinate the use of live Christmas trees with
    Safety and Risk Management.
  • Unplug or turn off all appliances at the end of
    the day.
  • Do not use excessive extension cords as permanent
    wiring.
  • Space heaters are prohibited.
  • Use of volatile chemicals require special
    handling and storage procedures.

SHM 11 and 14
24
ERGONOMICS
  • Plan job duties to minimize repetitive body
    motion.
  • Arrange storage and furniture to avoid excessive
    lifting and carrying.
  • Ergonomics of extended computer use
  • Frequent breaks to stretch
  • Wrist/Arms at 90º and supported
  • Back Support and feet on the floor
  • Reduce screen glare
  • Keep screen 18 from eyes and directly in front
    of you
  • Diversify jobs to minimize repetition and
    vibration.
  • Report complaints of Musculoskeletal Pain.

SHM 20
25
SAFETY EQUIPMENT FOR EMPLOYEES
  • Eye protection is required in jobs with exposure
    to flying objects, chemical splash, welding etc.
  • Prescription safety glasses for frequent users,
    goggles over glasses for occasional users.
  • Face shields do not meet eye protection standards
    and are only for face protection.
  • Safety shoes for
  • occupations that lift and carry items greater
    than 15 lbs
  • construction jobs
  • Respiratory protection for jobs with a possible
    inhalation hazard
  • Medical evaluation required
  • Fit test required
  • Training required

SHM 21 thru 23
26
CHEMICAL USE
  • Maintain labels and material Safety Data Sheets
    for all substances.
  • Know the basic hazards.
  • Know safe handling practices.
  • Instruct employees in hazards.
  • Provide protective equipment (gloves, eyewear,
    etc.).
  • Maintain adequate ventilation.
  • Do not use a material if you are not absolutely
    sure of what it is!

SHM 24 thru 25
27
REGULATED HAZARDOUS WASTE
  • Chemicals (solid or liquid) that are
  • Ignitable
  • Corrosive
  • Reactive
  • Toxic
  • These Chemicals should not be poured down a drain
    or placed in ordinary trash. They should be
    collected by Safety and Risk Management.
  • If in doubt call the Safety and Risk Management
    Office.

SHM 26
28
EXAMPLES
  • Oil Base Paint
  • Wood Finisher and Paint Thinner
  • Glue (Commercial Quantity)
  • Inks
  • Concentrated Cleaners in Bulk
  • Pesticides

SHM 26
29
TOXIC LEACHERS
  • Some common items which are not ordinarily
    thought of as harmful when handled are hazardous
    waste because they leach small quantities of
    toxic materials over time in a landfill.
  • Examples
  • Batteries
  • Circuit Boards
  • Thermostats
  • Scrap Metals
  • TVs and Electronics
  • These items require special handling and should
    be recycled.

SHM 26
30
ASBESTOS
  • Asbestos is a mineral based composed of small
    thin fibers.
  • Common mineral found in rocks.
  • Is a proven human carcinogen.
  • Very durable, heat, water, and chemical resistive
  • Common in floor tile and pipe insulation found in
    older structures.
  • Buildings built before 1980 (List in the SHM)
  • Only hazardous if disturbed
  • Report suspected hazards and leave it alone
    until it is evaluated!

SHM 27
31
SHOP SAFETY
  • Maintain Machine Guards
  • Provide First Aid Kits
  • Provide Eye Protection
  • Electrical Safety
  • Ventilate Excessive Dust
  • Coatings can be a Health Hazard
  • Keep Gas Cylinders Secure
  • Dust Control
  • Flammable coatings, adhesives, and paints
  • Tool Safety

SHM 28
32
EMERGENCY PLANS
  • Emergency 911 or Campus ext. 8-911
  • Provide name, location, and nature of emergency.
  • Pull fire alarm to alert building of a emergency
    (if needed).
  • Secure appliances, close door.
  • Use stairs never elevators
  • Help people with disabilities.
  • When fire alarm signals are activated occupants
    are to evacuate the building until instructed to
    re-enter.
  • Person(s) knowledgeable in the area where the
    emergency occurs should meet the responding
    emergency personnel.
  • Once outside the building, report to designated
    locations in accordance with department plans.

33
Workers Compensation
  • WCU is self-insured for all Workers Compensation
    costs. This means WCU is responsible for paying
    for the medical costs, and in some cases weekly
    benefits associated with each work-related
    injury.
  • A third party administrator (TPA) contracted by
    the State of North Carolina, handles the
    individual workers compensation cases for the
    University System. The current TPA is Corvel
    Corporation located in Charlotte, NC.
  • The TPA is responsible for accepting or denying
    liability for the State and is responsible for
    the management of and processing of claims.
  • All WCU employees are covered under the State
    Workers Compensation program, including
    full-time faculty, staff, senior administrative
    officers, part-time employees, student employees,
    and temporary employees.

SHM 05
34
Workers Compensation Benefit Overview
  • The program provides two thirds (2/3) of wages as
    long as unable to work, first seven (7) days
    sick/vacation leave, can supplement workers
    compensation with two (2) hours sick/vacation
    leave a week.
  • Continue to accumulate sick/vacation leave while
    on Workers Compensation leave.
  • Health Insurance coverage under the States
    Health Insurance program continues.
  • No retirement service credits while on Workers
    Compensation leave. Employee can purchase
    credits for the period missed.
  • Pays medical cost and disability benefits for
    work related injuries, Occupational Illnesses.
  • The treating physician must be approved through
    Corvel.

35
Workers Compensation (continued)
  • Supervisor Responsibilities
  • Report all work related injuries to the Safety
    Office as soon as youre notified by the
    employee.
  • Refer employee to University Health Center for
    initial treatment of non-life threatening
    injuries. If University Health Center is closed,
    refer employee to MedWest Urgent Care (Next to
    Walmart in Sylva). Call 911 for life threatening
    employee injuries.
  • Notify the Safety Office immediately if the
    employee begins missing time from work. Forward
    all work notes to the Safety Office.
  • Have employee and supervisor statement forms
    completed and returned to Safety Office in a
    timely manner.
  • Assist the Safety Office with identifying
    modified duty work for employees who are able to
    return to work with restrictions.
  • After return to work, ensure time taken for
    approved medical treatment and rehabilitation is
    not charged to leave.

SHM 26
36
Workers Compensation Contact
  • Jamie Hilton
  • Safety Risk Management
  • 227-7443
  • Email JLHILTON_at_email.wcu.edu
  • Contact for initial injury reports, or questions
    regarding
  • Workers Compensation.

37
FIRE INSURANCE
  • All buildings and contents have fire, lighting
    and extended coverage (windstorm and hail)
    coverage.
  • All Risk and other special coverage can be
    purchased for special conditions or highly
    valuable contents. This will cover everything
    including theft with a 5,000 deductible.
  • All Risk insurance requires a list of property
    covered. The cost of all risk is charged to the
    department.

38
VEHICLE INSURANCE
  • Vehicle liability insurance is provided for all
    State owned vehicles through Travelers Insurance.
  • The amount is 1,000,000 per claim, 10,000,000
    aggregate.
  • Travelers also provides comprehensive and
    collision. This is optional at the Departments
    expense.
  • All department owned vehicles including carts
    will be covered with the policy.
  • Safety Office must be notified to add coverage
    for any vehicle or cart.

39
VEHICLE INSURANCE continued
  • The accountable officer decides who is authorized
    to drive department vehicles, which is generally
    any State employee with a valid drivers license.
  • Those who drive 15 passenger vans are required to
    attend Van Driver Safety training. Contact
    Safety and Risk Management Office to schedule
    training.
  • Short term (lt30 days) leased vehicles are covered
    by the leasing companys insurance. Collision
    damage coverage is provided by the State policy.
  • Traveling Abroad? - Call Safety and Risk
    Management Office for information.

40
OTHER INSURANCE PROGRAMS
  • Health and accident insurance for individuals
    participating in summer camps
  • Health and accident insurance for students who
    study abroad
  • Excess liability to protect state employees while
    performing their jobs
  • Loaned artwork and exhibits insurance
  • Liability for student interns
  • Outfitters and guides liability for fieldtrips
  • Athletic Accident Insurance

41
  • Congratulations! You have reached the end of
    this presentation.
  • Should you have any additional questions
    regarding the information presented here, please
    call the Office of Safety and Risk Management at
    227-7443.
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