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Intro to Contingency Planning Carl Freeman Contingency Plan

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Intro to Contingency Planning Carl Freeman Contingency Plan A Contingency Plan (CP) is a set of major decisions and preparatory actions made by an organization in ... – PowerPoint PPT presentation

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Title: Intro to Contingency Planning Carl Freeman Contingency Plan


1
Intro to Contingency Planning
  • Carl Freeman

2
Contingency Plan
  • A Contingency Plan (CP) is a set of major
    decisions and preparatory actions made by an
    organization in preparation for an unplanned,
    critical function hindering event or events.

3
Who Needs Contingency Plans?
  • Government
  • Schools
  • Businesses
  • Healthcare Organizations
  • In other words, every organization

4
Why are CPs so important?
  • Allow organizations to minimize the damage caused
    by disasters.
  • Ex. Herron Pharmaceutical and SmithKline
    Beecham (Lattin)

5
What does a CP include?
  • Key questions answered
  • Include several elements
  • Many times include pre-event actions
  • Can differ from org. to org.

6
General questions a CP answers
  • Who needs to know?
  • Who will be in charge?
  • What are the Critical Functions?
  • What are the Major Components?
  • What are the Minor Components?
  • How often does this plan need to be practiced to
    be effective and efficient?
  • How often does this plan need to be updated to be
    effective and efficient?

7
Who needs to know?
  • Public agencies
  • Management
  • Employees
  • Media
  • Communicate by what means?

8
Who will be in charge?
  • Highest Ranking Manager
  • Disaster Response Team
  • Emergency Control Center

9
What are the Critical Functions?
  • Ship Analogy
  • Definition- part of an organization such that
    without full operation the organization is unable
    to do business
  • How is each Critical Function related to every
    other one?

10
What are the Components?
  • Major
  • Ship analogy
  • The pieces that allow Critical Functions to
    operate
  • Minor
  • Ship analogy
  • things that are not absolutely necessary to
    Critical Functions, but help them to operate well

11
How often does this plan need to be practiced to
be effective and efficient?
  • Must maintain a high skill level
  • Detailed directions for practicing
  • Evaluations and testing extremely important

12
How often does this plan need to be updated to be
effective and efficient?
  • Contacts, procedures, team members
  • Evolving with the organization
  • Dissemination

13
Example of a CP in action
14
Importance
  • So important that it has become a part of
    business today- Risk Management, Marketing,
    Personnel, Valuation
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