Document Management Solutions: Top Reasons for Adopting Digital Records - PowerPoint PPT Presentation

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Document Management Solutions: Top Reasons for Adopting Digital Records

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Primarily, document management solutions improve the way your business manages its records. You could transform your business by eliminating paper. Or, you could enhance your existing digital records and associated processes. For more information about Document Management Solutions, visit . – PowerPoint PPT presentation

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Title: Document Management Solutions: Top Reasons for Adopting Digital Records


1
Document Management Solutions
  • Top Reasons for Adopting Digital Records

2
Document Management Solutions
  • Adopting document management solutions improves
    the way business manages its records
  • Transforms business by eliminating paper
  • Business save time and money amongst other
    benefits
  • Best management systems improve business
    processes without requiring major overhaul

3
Document Management Solutions
  • Regulatory Compliance
  • Additional legislation requires companies and
    industries to adhere to special requirements in
    record keeping
  • Sarbanes-Oxley compels companies to prove
    financial information has not been altered
  • HIPAA requires privacy for all patient medical
    records

4
Document Management Solutions
  • Regulatory Compliance
  • Non-compliance with either regulations result to
    huge fines
  • ISO 9000/9001 certification, to be certified,
    companies must demonstrate data is original,
    secure and unaltered. Document management ensures
    company records can qualify for certification

5
Document Management Solutions
  • Functional Enhancements
  • Help streamline business functions for human
    resources, accounts payable and accounts
    receivable
  • Operations will improve from eliminating paper,
    enforcing naming conventions, ensuring strict
    approval process and creating consistent
    procedures

6
Document Management Solutions
  • A Host of Benefits
  • Reduced costs companies save money by not
    devoting employees to handling paper. Warehouse
    space for archives can be eliminated. Shipment of
    documents are no longer necessary
  • Improved security provide multiple layers of
    security hackers, identity thieves, disgruntled
    employees, unauthorized access, etc.

7
Document Management Solutions
  • A Host of Benefits
  • Greater mobility allows employee to access
    company information online remotely
  • Disaster recovery digital records are more
    likely to survive in a natural disaster like fire
    or flood
  • Greater conformity processes remain uniform

8
About the Author
  • Kevin D'Arcy is VP of Sales and Marketing for MES
    Hybrid Document Systems, Ontario's leading
    document scanning and document management
    supplier. For more information about Document
    Management Solutions, visit http//www.mesltd.ca/.
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