Document Scanning in Ontario: Why Should You Outsource? - PowerPoint PPT Presentation

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Document Scanning in Ontario: Why Should You Outsource?

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Document scanning in Ontario can transform your office into a paperless environment. When you convert your information to a digital format, you increase efficiencies. Regardless of your type of business, your operations will dramatically improve when you convert paper documents to digital information. For more information about Document Scanning in Ontario, visit . – PowerPoint PPT presentation

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Title: Document Scanning in Ontario: Why Should You Outsource?


1
Document Scanning in Ontario
  • Why Should You Outsource?

2
Document Scanning in Ontario
  • Did you know that document scanning in Ontario
    can transform your office into a paperless
    environment?
  • When you convert your information to a digital
    format, you increase efficiencies.
  • Regardless of your type of business, your
    operations will dramatically improve when you
    convert paper documents to digital information.

3
Document Scanning in Ontario
  • Making the move to a paperless office can be done
    in one of two ways
  • You can purchase the scanning equipment and
    complete the project in-house.
  • You can outsource document scanning in Ontario to
    a vendor.
  • Owning the equipment and having it available
    whenever you need it makes sense if you have an
    ongoing supply of paper documents.
  • Using a service is a good choice when you dont
    want to make a technology investment and/or dont
    have the internal resources to manage the project.

4
Document Scanning in Ontario
The focus of this presentation is to show you how
outsourcing document scanning in Ontario can have
a positive effect on your business.
Companies use a vendor for these projects for a
number of reasons, including
Economical.
In many cases, outsourcing lowers costs.
With document scanning in Ontario, your staff
wont have to multi-task, and they can focus
instead on more meaningful projects that help
accomplish company goals.
Because your employees likely arent experts in
scanning technologies, the actual time it takes
to complete your projects could be substantial.
Theres no learning curve and wasted time spent
on scanning projects.
5
Document Scanning in Ontario
The focus of this presentation is to show you how
outsourcing document scanning in Ontario can have
a positive effect on your business.
Companies use a vendor for these projects for a
number of reasons, including
Technology.
Vendors performing document scanning in Ontario
should be accomplished pros. Its what they do
day-in and day-out.
Productivity.
Digital information creates efficient work
environments. And by using document scanning in
Ontario, your staff can remain focused on their
prime responsibilities.
When the project is completed, your employees, if
granted access, can retrieve every scanned item
in the archive.
No more fumbling through paper documents or
tracking down lost files.
6
Document Scanning in Ontario
             
The focus of this presentation is to show you how
outsourcing document scanning in Ontario can have
a positive effect on your business.
Companies use a vendor for these projects for a
number of reasons, including
Security.
Many businesses such as law firms, medical
practices and financial services, require
confidentiality of their information.
By using document scanning in Ontario, youll
have a professional company, not your employees,
handling delicate information.
When your project is completed, the vendor can
put scanned documents on a secure server, and
can assign different security levels to grant
access to selected employees.
Quality.
Professional document scanning in Ontario will
want to deliver a quality project. Theyll have
access to the latest and most advanced scanning
technologies. And, theyll be well versed in
scanning operations and techniques to get the
best results.
7
Document Scanning in Ontario
Is Document Scanning in Ontario Right for You?
  • Migrating to a paperless office is almost always
    the best call for any business.
  • Scanning all new files is a good decision since
    it will take your staff approximately the same
    amount of time to physically file documents as it
    does to scan.
  • You will need to analyze the amount of time it
    will take your staff to retrieve the documents
    from physical storage and prepare them for
    scanning.
  • Document scanning in Ontario is the way to go if
  • - you have multiple people needing to
    access these documents frequently
  • - you are required to retain them
    for a substantial period of time
  • - the documents are critical to your
    business operations
  • - a backup needed for disaster
    recovery.

8
Document Scanning in Ontario
Is Document Scanning in Ontario Right for You?
MES Hybrid Document Systems is Canada's leading
document scanning services company.
For nearly 40 years, MES Hybrid Document Systems
have been providing document management and
document scanning services in Ontario.
9
About the Author
  • Kevin D'Arcy is VP of Sales and Marketing for MES
    Hybrid Document Systems, Ontario's leading
    document scanning and document management
    supplier.
  • For more information about
  • Document Scanning in Ontario,
  • visit http//www.mesltd.ca.
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