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Local Homeless Education Liaison Toolkit Revised September 2007 Homeless Coordinator Training

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Title: Local Homeless Education Liaison Toolkit Revised September 2007 Homeless Coordinator Training


1
Local Homeless Education Liaison ToolkitRevised
September 2007Homeless Coordinator Training
2
State of Missouri Department of Elementary and
Secondary Education
  • State Homeless Coordinator
  • Kim Oligschlaeger
  • kim.oligschlaeger_at_dese.mo.gov
  • Phone 573-522-8763 or 573-526-3232
  • Fax 573-526-6698
  • DESEs Website
  • http//dese.mo.gov/divimprove/fedprog/discretionar
    ygrants/homeless/index.html

3
Table of Contents
  • Chapters
  • Appendices
  • Tables

4
Chapter One Overview
5
Chapter One Overview
  • Purpose of the toolkit is to provide LEAs with
    background information and sample resources to
    serve homeless children and youth.
  • Toolkit provides
  • Guidance in identifying common barriers to
    educational access and success and creating
    solutions to address them.
  • Sample tools to develop collaborative efforts,
    build awareness, and meet the educational needs
    of homeless students.
  • Supplemental resources for further study and
    support.

6
Chapter Two Homeless Education and the Law
7
Brief History of the McKinney-Vento Act
  • 1987 Stewart B. McKinney Act signed into law
  • 1990 McKinney Act amended
  • 1994 Education portion of McKinney Act included
    in Improving Americas School Act (IASA)
  • 2001-2002 Reauthorization as the McKinney-Vento
    Act

8
Legal Responsibilities of LEAs
  • Table 1 LEA Responsibilities and Activities
  • Ensure access to school and appropriate services
  • Reduce school transfers and enhance educational
    stability and continuity
  • Strengthen parental choice and involvement
  • Ensure educational rights of unaccompanied youth
  • Ensure access to public preschool programs for
    young homeless children

9
Impact of Other Educational Legislation
  • Head Start
  • IDEA
  • Title I, Part A
  • The Child Nutrition and WIC Reauthorization Act
    of 2004

10
Definitions
  • The term enroll and enrollment include attending
  • classes and participating fully in school
    activities.

11
Defining Homelessness
  • Children and youth who lack a fixed, regular, and
    adequate nighttime residence, and includes
    children and youth who are
  • Sharing the housing of other persons due to loss
    of housing, economic hardship, or a similar
    reason.
  • Living in motels, hotels, trailer parks, or
    camping grounds due to lack of alternative
    adequate accommodations.
  • Living in emergency or transitional shelters.
  • Abandoned in hospitals.
  • Awaiting foster care placement.

12
Defining Homelessness
  • Children and youth who have a primary nighttime
    residence that is a public or private place not
    designed for, or ordinarily used as, a regular
    sleeping accommodation for human beings.
  • Children and youth who are living in cars, parks,
    public spaces, abandoned buildings, substandard
    housing, bus or train stations, or similar
    settings.
  • Migratory children who qualify as homeless
    because they are living in the circumstances
    described above.

13
Defining Homelessness
  • Unaccompanied youth who qualify as homeless
    because they are living in circumstances
    described above. The term unaccompanied youth
    includes a youth not in the physical custody of a
    parent or guardian.

14
Defining Homelessness
  • Consider the permanence of the living arrangement
  • Case-by-case basis
  • United States Constitution, Article VI, known as
    the Supremacy Clause, which states that federal
    law supersedes state law when conflicts arise

15
Chapter Three Local Liaison Roles and
Responsibilities
16
Identifying Homeless Children and Youth
  • Homelessness can be invisible.
  • Post educational rights of homeless children in
    areas throughout the community and school
    district.
  • Disseminate brochures or a flyer on the
    educational rights of homeless children and
    youth.
  • Train staff on the definition of McKinney-Vento.

17
Identifying Homeless Children and Youth
  • Note same addresses of more than one family
  • Familiarize yourself with hotel/motel addresses
  • Avoid using the word homeless
  • Enrollment form questions
  • Assist families who may be homeless

18
Immediate Enrollment
  • McKinney-Vento requires school to immediately
    enroll students experiencing homelessness even
    when they lack
  • Proof of residency
  • Guardianship
  • Birth certificates, school records, or other
    documents
  • Medical records, including immunization records
  • MOFAQ
  • If unable to obtain prior immunization records
    within 30 days, begin the immunization series and
    demonstrate satisfactory progress has been
    accomplished within 90 days.
  • Required dress code items, including uniforms

19
Enrollment, Residency, Unaccompanied Youth
  • Review and revise legislation, policies, and
    procedures.
  • McKinney-Vento Act requires enrolling school to
    contact the last school attended to obtain
    student records.
  • Immediately enroll unaccompanied youth.

20
Enrollment
  • Contact information is the only information that
    can be required/requested.

21
School of Best Interest
  • Once a child has been identified as homeless,
    residency requirements do not apply
  • The school of origin
  • School that the child or youth attended when
    permanently housed or the school in which the
    child or youth was last enrolled.
  • The school of residence
  • Current physical dwelling where homeless child is
    sleeping.
  • If the school of origin/best interest and the
    school of residence are in different districts,
    the homeless coordinators of the two districts
    should work together to facilitate the placement.

22
Transportation
  • If a student becomes homeless during the school
    year and temporarily resides in a different
    attendance area, the parent, guardian, or
    unaccompanied youth and the district Homeless
    Coordinator should decide whether or not it is in
    the students best interest to remain at the
    school of origin.
  • The homeless child may remain in the school of
    origin for the remainder of the academic year.
  • School where the homeless child is sleeping
    (school of residence) and the school district
    where the child is attending (school of origin)
    need to work together to arrange transportation.
  • Must equally split the cost of transportation.
  • Reimbursement for transportation expenses is
    available to public school districts when the
    district is not already receiving a homeless
    grant from DESE.

23
Local Liaison Roles and Responsibilities
  • Table 2. Potential Enrollment Barriers and
    Possible Solutions
  • Dispute Resolution
  • Educational Services
  • Evaluating the Effectiveness of Local Programs

24
Missouris Dispute Resolution Process as it
Applies to Homeless Children and Youth
  • I. School District Level -- Every effort must be
    made to resolve the complaint or dispute at the
    school district level before it is brought to the
    Department of Elementary and Secondary Education.
    It is the responsibility of the school district
    (the district) to inform the complainant of the
    districts Complaint Resolution Procedure when a
    question concerning the education of a homeless
    child or youth arises.
  • A. Notify the districts homeless coordinator.
    The homeless coordinator serves as a liaison
    between the homeless child and the school the
    child attends. Someone in the school or in the
    superintendents office will be able to identify
    the homeless coordinator.
  • 1. Request a copy of or access to the district
    board of education policies addressing the
    education of homeless children and youths and
    review them. Make an appointment with the
    homeless coordinator to discuss the complaint.
  • 2. If the dispute is not resolved after the
    initial discussion with the districts homeless
    coordinator, the complainant can file a complaint
    in writing to the districts homeless
    coordinator for further review.
  • 3. In the complaint include a request that a
    written proposed resolution of the dispute or a
    plan of action be provided within five (5) days
    of the date the complaint was received by the
    districts homeless coordinator. A review of
    the proposal or plan of action with the homeless
    coordinator should follow.

25
Missouris Dispute Resolution Process as it
Applies to Homeless Children and Youth
  • B. If the dispute is not resolved at the homeless
    coordinator level, the complaint may be forwarded
    to the superintendent of the district for review
    followed by a meeting with the superintendent to
    discuss the dispute. The complainant should
    request from the superintendent a written
    resolution within five (5) days of the date of
    the discussion.
  • C. If the dispute is not resolved at the
    superintendent level, the complainant may take
    the matter before the school district board of
    education for resolution.
  • II. State Level -- If the dispute is not resolved
    in a satisfactory manner at the school district
    level, the complaint may be brought to the
    Department of Elementary and Secondary Education.
    Complaints made under this process must be made
    in writing and signed by the complainant. The
    following steps are to be taken
  • A. Address the complaint to the State Homeless
    Coordinator, Federal Discretionary Grants, P.O.
    Box 480, Jefferson City, Missouri 65102.
  • B. Include in the complaint
  • 1. a detailed description of the dispute
  • 2. the name(s) and age(s) of the children
    involved
  • 3. the name(s) of involved school district
    personnel and the district(s) they
    represent
  • 4. a description of attempts that were made to
    resolve the issue at the school
    district level

26
Missouris Dispute Resolution Process as it
Applies to Homeless Children and Youth
  • C. The Director of Federal Discretionary Grants
    (the director) will inform the involved school
    district(s) of the complaint. The director or
    the directors designee will gather needed
    information including documentation and
    statements of the parties and may conduct an
    independent investigation through an on-site
    visit if necessary.
  • D. Within thirty (30) days after receiving a
    complaint, the director will resolve the
    complaint and will inform the parties, in
    writing, of the decision.
  • If a complainant disagrees with the directors
    decision, the complainant may, within ten (10)
    working days, appeal the decision to the Deputy
    Commissioner of Education. This appeal must be
    in writing and state why the complainant
    disagrees with the decision.
  • F. Within (thirty) 30 days after receiving the
    appeal, the Deputy Commissioner of Education will
    render a final administrative decision and notify
    the complainant and all other interested parties
    in writing.
  • G. While the dispute is ongoing, the child(ren)
    in question must be enrolled in school. If the
    dispute revolves around which school is the
    school of best interest for the child, the child
    shall remain in the school they currently attend
    until the dispute is resolved, unless
    arrangements already implemented allow the child
    to attend the school of origin.
  • The parties may mutually agree on an
    extension however every effort should be made to
    resolve the complaint in the shortest possible
    time.
  • Although the standard procedure allows thirty
    (30) days for a response, every effort will be
    made to resolve the complaint in the shortest
    possible time.

27
LEA Responsibilities (Homeless Coordinator) a
Local Liaison May Fulfill
  • Table 3. Responsibilities for Local Homeless
    Education Liaisons
  • Policies and Procedures
  • Enrollment and access to educational services
  • Outreach
  • Unaccompanied Youth
  • Suggested activities to ensure district-wide
    compliance
  • Legally Required

28
LEA Liaison (Homeless Coordinator)
Responsibilities
  • Assist with immediate enrollment
  • Make school placement decisions
  • Handle enrollment disputes
  • Prohibit the segregation of homeless children and
    youth
  • Provide/arrange transportation inform of
    transportation services
  • Inform about educational opportunities available
  • Disseminate public notice of rights

29
Schools Homeless Coordinator
  • Each district in Missouri has a homeless
    coordinator
  • Screen 03 of Core Data
  • Must be board approved for MSIP purposes
  • Once a student has been identified, or there is
    cause to believe that a student is homeless, they
    should be referred to your districts homeless
    coordinator for a decision to be made on their
    homeless status.

30
Chapter Four Strategies for Meeting the
Educational Needs of Homeless Children and Youth
31
McKinney-Vento Act
  • Eliminate Enrollment Barriers
  • School District Procedures
  • Needs Assessment to be Conducted
  • Identify Community Contacts
  • Provide Outreach to Schools and the Community

32
Review, Revise, and Develop Local Policies and
Procedures
  • Enrollment Identification
  • Needs Assessment
  • Placement
  • Services
  • Records Transfer
  • Homeless Coordinator
  • Resolution of Grievances
  • All are required.
  • Applies to all districts, whether or not homeless
    students are identified.

33
Collaborate with Other School District Programs
  • Other district homeless coordinators are a
    resource
  • Have a back up homeless coordinator in the
    district

34
What can you do?
  • Ensure access to other educational programs
  • Table 4 Ensuring Access to Other Educational
    Programs
  • What can school personnel do?
  • What can classroom teachers do?
  • What can parents do?

35
Chapter Five Developing Collaborative Efforts
36
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37
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38
Collaboration
  • Identify Potential Partners
  • Levels of Collaborative Efforts
  • Initiating the Collaboration
  • Developing the Collaboration
  • Working with Other Departments in Your School
    District
  • Special Education
  • Title I, Part A

39
Title I Homeless Set Aside
  • Method 1
  • Reserve the set aside amount on what you would be
    eligible for if you were applying for a
    McKinney-Vento subgrant.
  • Method 2
  • Reserve the set aside amount based on a
    percentage.
  • Method 3
  • Reserve the set aside amount based on your
    homeless student count and Title I, Part A
    per-pupil allocation.
  • Method 4
  • Reserve the set aside amount based on homeless
    students needs.

40
Title I funds may not be used to transport
homeless children and youth.
41
Use Of Title I Funds
  • Before-school, after-school, and/or summer
    programs
  • Outreach services to students living in shelters,
    motels, and other temporary residences to help
    identify homeless children and youth and advise
    them of available school programming
  • Basic needs such as clothing, uniforms, school
    supplies, and health-related needs
  • Counseling services
  • The hiring of teachers, aides, and tutors to
    provide supplemental instruction to students
    whose achievement is below grade level
  • The work of the local liaison
  • Parental involvement programs that make a special
    effort to reach out to parents in homeless
    situations
  • Research-based programs that benefit highly
    mobile students
  • Data collection to assess the needs and progress
    of homeless and other highly mobile students

42
Chapter Six Getting the Message Out
43
Vehicles for Communication
  • Distribute posters brochures on homelessness to
    all staff members
  • Develop a website
  • Communicate via e-mail
  • In-service on homelessness
  • School districts cable television channels
  • School bulletins
  • Contact community members

44
Chapter Seven Research and Resources
45
Research and Resources
  • Other Homeless Coordinators
  • http//dese.mo.gov/divimprove/fedprog/discretionar
    ygrants/homeless/HomelessCoordinators.pdf
  • State Homeless Coordinator
  • Kim Oligschlaeger e-mail kim.oligschlaeger_at_dese.mo
    .govphone 573-522-8763 and fax 573-526-6698
  • MODESEs Homeless Webpage
  • http//dese.mo.gov/divimprove/fedprog/discretionar
    ygrants/homeless/index.html
  • National Center for Homeless Education
  • http//www.serve.org/nche/products.php
  • National Law Center on Homelessness and Poverty
  • http//www.nlchp.org/
  • National Association for the Education of
    Homeless Children and Youth
  • http//www.naehcy.org/

46
Appendices
47
Appendix A The McKinney-Vento Homeless
Assistance Act
48
McKinney-Vento Homeless Assistance Act Legislation
  • SEC. 721. STATEMENT OF POLICY.
  • The following is the policy of the Congress
  • (1) Each State educational agency shall ensure
    that each child of a homeless individual and each
    homeless youth has equal access to the same free,
    appropriate public education, including a public
    preschool education, as provided to other
    children and youths.
  • (2) In any State that has a compulsory residency
    requirement as a component of the State's
    compulsory school attendance laws or other laws,
    regulations, practices, or policies that may act
    as a barrier to the enrollment, attendance, or
    success in school of homeless children and
    youths, the State will review and undertake steps
    to revise such laws, regulations, practices, or
    policies to ensure that homeless children and
    youths are afforded the same free, appropriate
    public education as provided to other children
    and youths.
  • (3) Homelessness alone is not sufficient reason
    to separate students from the mainstream school
    environment.
  • (4) Homeless children and youths should have
    access to the education and other services that
    such children and youths need to ensure that such
    children and youths have an opportunity to meet
    the same challenging State student academic
    achievement standards to which all students are
    held.

49
McKinney-Vento Homeless Assistance Act Legislation
  • Page 4 of 17 reviews LEA Requirements for the
    State to be eligible to receive funds
  • Implement a coordinated system for ensuring that
    homeless children and youths
  • are advised of the choice of schools
  • immediately enrolled
  • promptly provided necessary services
  • document that written notice has been provided
  • no separate schools for homeless
  • identify and remove any barriers that exist in
    school

50
McKinney-Vento Homeless Assistance Act Legislation
  • Page 6 of 17 reviews the state plan
  • Identification procedures
  • Prompt resolution of disputes
  • Awareness of school personnel
  • Participate in federal, state, or local food
    programs
  • Enrollment delay programs
  • Equal access
  • Address problems
  • Address enrollment delays
  • immunization and medical records
  • residency requirements
  • Lack of birth certificates, school records, or
    other documentation
  • guardianship issues
  • Uniform or dress code items

51
McKinney-Vento Homeless Assistance Act Legislation
  • Review and revise policies to remove barriers
  • Assurances
  • SEA and LEA will adopt policies and practices to
    ensure homeless children are not stigmatized or
    segregated
  • Homeless Coordinator board-adopted
  • Transportation is provided/arranged to and from
    school of origin
  • MO States Plan says districts must equally split
    the cost of transporting homeless children and
    youth
  • State will ensure LEAs comply technical
    assistance will be provided

52
McKinney-Vento Homeless Assistance Act Legislation
  • State Plan LEA Requirements page 8 of 17
  • Continue the childs or youths education in the
    school of origin for the duration of homelessness
  • In any case in which a family becomes homeless
    between academic years or during an academic
    year or
  • for the remainder of the academic year, if the
    child or youth becomes permanently housed during
    an academic year or
  • enroll the child or youth in any public school in
    the attendance area in which the child or youth
    is actually living and is eligible to attend.

53
McKinney-Vento Homeless Assistance Act Legislation
  • State Plan LEA Requirements page 8 of 17 Best
    Interest
  • to the extent feasible, keep a homeless child or
    youth in the school of origin, except when doing
    so is contrary to the wishes of the childs or
    youths parent or guardian.
  • provide a written explanation, including a
    statement regarding the right to appeal, to the
    parent or guardian if you send them to a school
    other than the school requested by parent (origin
    or residence)
  • assist unaccompanied youth

54
McKinney-Vento Homeless Assistance Act Legislation
  • State Plan LEA Requirements page 9
  • Enrollment
  • Records
  • Enrollment Disputes
  • Placement Choice
  • School of Origin defined page 10
  • Contact Information page 10
  • Comparable Services page 10
  • Coordination page 10
  • Local Educational Agency Liaison page 10

55
McKinney-Vento Homeless Assistance Act Legislation
  • State Plan LEA Requirements page 16
  • Definitions of
  • Enroll Enrollment
  • Homeless Definition
  • LEA and SEA

56
U.S. Department of Education July 2004
Non-Regulatory Guidance Highlights
  • A. Introduction
  • B. Federal Awards to States
  • C. State Uses of funds
  • D. Office of the Coordinator
  • E. Prohibition Against Segregation
  • F. Local Liaisons

57
U.S. Department of Education July 2004
Non-Regulatory Guidance Highlights
  • School Placement, Enrollment, and Eligibility for
    Services
  • G-4. extent feasible
  • G-8. immediate enrollment
  • G-10. awaiting foster care
  • H. Transportation
  • H-1. providing transportation
  • H-3. Title I, Part A no transportation
  • H-5. providing transportation during enrollment
    disputes
  • do not provide transportation to non-homeless
    students, is it required to transport homeless
    students
  • H-8. transporting to preschool

58
U.S. Department of Education July 2004
Non-Regulatory Guidance Highlights
  • I. Comparable and Coordinated Services
  • J. Homeless Unaccompanied Youth
  • K. Subgrants to LEAs
  • L. Local Uses of Funds
  • M. Coordination with Title I, Part A of the ESEA
  • M-1. homeless eligibility
  • M-2. homeless then permanently housed are they
    still eligible for Title I, Part A services
  • M-3. homeless attending non-Title I schools
    eligible for services?
  • M-4. services under Section 1113(c)(3) of Title
    I
  • Education for Homeless Children and Youth Contact
    information

59
U.S. Department of Education July 2004
Non-Regulatory Guidance Highlights
  • Appendix A Definitions
  • Appendix B Related Education Laws
  • Appendix C Draft Standards and Indicators of
    Quality
  • Appendix D Sample Student Residency
    Questionnaire
  • Appendix E Dispute Resolution Process School
    Sample Form
  • Appendix F Dispute Resolution Process School
    District
  • Sample Form
  • Appendix G References

60
Appendix B Related Legislation
61
Related Legislation
  • Child Nutrition and WIC Reauthorization Act of
    2004 Legislative excerpts and related U.S.
    Department of Agriculture memoranda
  • Head Start Act Excerpt from the U.S. Department
    of Health and Human Services Memorandum No.
    ACF-IM-92-12
  • Individuals with Disabilities Education Act
    (IDEA) NCHE IDEA issue brief with legislative
    references and excerpts
  • Runaway and Homeless Youth Act Family and Youth
    Service Bureau Information Memorandum No. 1-2006
  • Title I, Part A, of the No child Left Behind Act
    Legislative excerpts

62
Appendix C Awareness Materials
63
Awareness Materials
  • Common Signs of Homelessness Flyer
  • NCHE educational rights poster, for parents (8 ½
    x 11, black and white)
  • NCHE educational rights poster, for youth(8 ½ x
    11, black and white)
  • NCHE Homeless Education Awareness Flyer

64
Appendix D Enrollment Tools
65
Enrollment Tools
  • Sample Forms
  • Student Residency Form
  • Determining Feasibility of School Placement
  • Sample Affidavit for Missing Enrollment
    Documentation
  • Caregiver Authorization Form
  • Written Notification of Enrollment Decision

66
Student Residency Form
  • Where does the student stay at night?
  • In a shelter
  • In a motel/hotel
  • In a car
  • At a campsite
  • In another location that is not appropriate for
    people (e.g., an abandoned building)
  • Temporarily with more than one family in a house,
    mobile home, or apartment (because the family
    does not have a place of its own)
  • Other (in an arrangement that is not fixed,
    regular, and adequate and is not described by the
    other choices)
  • Include a space for them to explain.

67
Determining Feasibility of School Placement Form
  • Introduction to Determining Feasibility of School
    Placement
  • Immediate enrollment
  • Who to consult in determining school of best
    interest
  • Disputes arise
  • Form to help make that determination
  • Sample Affidavit for Missing Enrollment
    Documentation
  • Caregiver Authorization Form
  • Written Notification of Enrollment Decision

68
Appendix E Assessment and Data Collection Tools
69
Assessment and Data Collection Tools
  • Excerpt McKinney-Vento Data Standards and
    Indicators 2006 Revision
  • Sample Needs Assessment Basic School/Community
    Checklist
  • Needed for MSIP

70
Appendix F Sample LEA Homeless Education Policy
71
Sample LEA Homeless Education Policy
  • Introduction
  • Definitions
  • Identification
  • School Selection
  • Enrollment
  • Transportation
  • Services
  • Disputes
  • Free Meals
  • Title I, Part A
  • Training
  • Coordination
  • Preschool
  • References

72
Appendices G, H, and I
73
Appendices G, H, I
  • Appendix G School Level Point of Contact Form
  • School-Level Point of Contact Form
  • Involved in student enrollment
  • A person in each building is important
  • Appendix H Collaboration Resources
  • Summary Collaborations of Schools and Social
    Service Agencies
  • Collaboration Action Plan
  • Useful Contacts Form
  • Appendix I Transportation Resources
  • Executive Summary Increasing School Stability
    for Students Experiencing Homelessness
    Overcoming Challenges to Providing Transportation
    to the School of Origin

74
Appendix J Homeless Education Issue Briefs
75
Homeless Education Issue Briefs
  • List of those available
  • http//www.serve.org/nche/products_list.phpliaiso
    n_toolkit
  • http//dese.mo.gov/divimprove/fedprog/discretionar
    ygrants/homeless/index.html
  • Homeless Education An Introduction to the
    Issues
  • These are discussed at quarterly meetings

76
Appendix K Frequently Asked Questions
77
Frequently Asked Questions
  • Enrolling homeless children and youth who do not
    have proof of immunizations or physicals,
    previous school records, have not paid for fees
  • Can not require proof of residency
  • Guardianship is not available
  • Staying in same school building
  • Services to provide
  • Title I, Part A funds services
  • Preschool
  • Special Education
  • Issues that affect homeless children and youth

78
Appendices L, M, N, O, P, and Q
79
Appendices L-Q
  • Appendix L Tip Sheets
  • Appendix M Homeless Education Webpage
    Development
  • Appendix N Training Resources
  • Appendix O Research and Information on Homeless
    Education
  • Appendix P National Partners in Homeless
    Education
  • Appendix Q Resources and Services Available
    Through NCHE

80
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81
Time to go home . . . . . . . . . . . . . . . . .
. . . . . .
82
State of Missouri Department of Elementary and
Secondary Education
  • State Homeless Coordinator
  • Kim Oligschlaeger
  • kim.oligschlaeger_at_dese.mo.gov
  • Phone 573-522-8763 or 573-526-3232
  • Fax 573-526-6698
  • DESEs Website
  • http//dese.mo.gov/divimprove/fedprog/discretionar
    ygrants/homeless/index.html
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