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Identify and explore new approaches to shelter care for the


Identify and explore new approaches to shelter care for the homeless. ... and efficient administration of Homeless Management Information Systems Mission The ... – PowerPoint PPT presentation

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Title: Identify and explore new approaches to shelter care for the

Opportunity, Inc.
  • Okaloosa Walton Homeless
  • Continuum of Care

Opportunity, Inc. Defined
  • Lead agency for homeless services in Okaloosa
    Walton Counties, as designated by Florida Office
    on Homelessness and US Department of Housing and
    Urban Development
  • Operates under Florida Statutes 420.623-625

Florida Statute 420.623
  • Composition of a homeless Continuum of Care
    membership body
  • Representative of all community stakeholders, to
    include but not be limited to
  • (a) Organizations and agencies providing mental
    health and substance abuse treatment
  • (b)  County health departments and community
    health centers.
  • (c)  Organizations and agencies providing food,
    shelter, or other services

Composition, Part II
  • (d)  Local law enforcement agencies.
  • (e)  Regional workforce boards.
  • (f)  County and municipal governments.
  • (g)  Local public housing authorities.
  • (h)  Local school districts.
  • (i)  Local organizations and agencies serving
    specific subgroups of the homeless population,
    including, but not limited to, those serving
    veterans, victims of domestic violence, person
    with HIV/AIDS, and runaway youth.

Composition, Part III
  • All continuums of care must welcome participation
    from homeless and formerly homeless consumers

Continuum of Care Function (420.623)
  • Develop or assist with the development of the
    local homeless continuum of care plan, as
    described in s. 420.624, for the catchment area
    containing the county or region served by the
    local homeless coalition. Unless otherwise
    specified in the plan or as a result of an
    agreement with another coalition in the same
    catchment area, the local coalition shall serve
    as the lead agency for the local homeless
    assistance continuum of care.
  • Note The statute requires development, not
    execution or implementation. Plans are typically
    too comprehensive for any one agency to carry
    forward in every respect

Function, Part II
  • Discuss local issues related to homelessness and
    the needs of the homeless.
  • Inventory all local resources for the homeless,
    including, but not limited to, food assistance,
    clothing, emergency shelter, low-cost housing,
    emergency medical care, counseling, training, and

Function, Part III
  • Review and assess all services and programs in
    support of the homeless and identify unmet needs
    of the homeless.
  • Identify and explore new approaches to shelter
    care for the homeless.

Function, Part IV
  • Facilitate the delivery of multiagency services
    for the homeless to eliminate duplication of
    services and to maximize the use of limited
    existing resources for the homeless.
  • Develop new programs and services to fill
    critical service gaps, if necessary, through
    reallocation of existing resources for the
  • Develop a community resource directory of
    services available to the homeless for use by
    agencies, volunteers, information and referral
    systems, and homeless persons.

Function, Part V
  • Develop public education and outreach initiatives
    to make homeless persons aware of the services
    available to them through community agencies and
  • Collect and compile information relating to the
    homeless population served and report on a
    regular basis, but at least annually, such
    information to the department, as directed by the
  • Note This references the point-in-time survey

Function, Part VI
  • Monitor and evaluate local homeless initiatives
    to assess their impact, to determine the adequacy
    of services available through such initiatives,
    and to identify additional unmet needs of
    homeless persons.
  • Develop an annual report detailing the
    coalition's goals and activities.

Continuum of Care Function, Additional
legally-imposed activities
  • Other services specified by the Florida Office on
    Homelessness include
  • Serve as the applicant for the Challenge Grant
    and Homeless Housing Assistance Grant, to include
    selection process for grant recipients as well as
    writing the grant
  • Administer and monitor both grants, submitting
    regular reports to the office on homelessness

Additional Requirements, Part II
  • Serve as the applicant for the US Department of
    Housing and Urban Development Continuum of Care
    grants administering and monitoring grants under
    that agency
  • Ensure effective and efficient administration of
    Homeless Management Information Systems

  • The Okaloosa Walton Homeless Continuum of Care/
    Opportunity, Inc, is a community partnership
    dedicated to the alleviation of homelessness,
    through prevention, assistance toward
    self-sufficiency, the provision of housing
    options, and advocacy.

  • Develop strategic plan for alleviating
    homelessness each spring
  • Bring together community stakeholders in each
    major arena to determine homeless need, services
    already in place
  • Develop solutions to meet unmet need, based on
    stakeholder commitment
  • Include eligible programs in Challenge, HHAG and
    HUD grants, based on provider applications

  • HMIS System Having secured executed grants for
    HMIS, have evaluated software provider
    performance and solicited bids expect purchase
    within 1-2 weeks
  • Point-in-time survey each January
  • Inventory surveys (phone)

  • Website contains calendars, service provider
    lists, minutes, service listing, community needs
  • Resource Directory also on website, updated
    annually, available for download
  • Monthly Meetings hot button issues, provider
  • E-mail

ImplementationCoordination, II
  • Cold night shelter meetings
  • Crestview, Fort Walton Beach ensure
    continuous, unduplicated coverage for all cold
  • Offices maintained in Fort Walton Beach,
    Crestview, DeFuniak Springs
  • Staff develop resource lists, partnerships to
    delineate services throughout 2-county area

ImplementationEducation and Outreach
  • Community stakeholder meetings monthly in Fort
    Walton Beach, Crestview
  • TV and newspaper coverage
  • Presentations at numerous civic, faith-based and
    professional organizations
  • Representation on local coalition boards Healthy
    Families Great Beginnings Juvenile Justice
    Anti-Drug Coalition Veterans Services
  • Website

Service Provider Support
  • HUD grant supports Bridgeway Centers Independent
    Living Program for chronically homeless 525,000
  • HHAG grant supports Children in Crisis project to
    create housing for youth aging out of foster
    care 560,000
  • FQHC Planning Grant supports DOH efforts to
    expand Opportunity Health 80,000

Service Provider Support, II
  • Challenge Grant provides 96,000 to support
  • HMIS
  • Cold night programs in Fort Walton Beach,
    Crestview soup kitchens in Okaloosa and Walton
  • Non-profits Catholic Charities, Mental Health
    Association, S4P Synergy, FRESH Start
  • Shower program in Destin

Service Provider Support, III
  • Department of Labor grant supported Stand Down
    for Homeless Veterans event Continuum arranged
    for medical and dental services, intake
    procedures, DMV services for picture IDs
  • Guidance for health risk reduction, to include
    information on staph infections, swine flu
    purchase of defibrillator

Direct Services Continuing
  • Continuum funds DMV monthly picture ID services,
    laundry service
  • Resource and referral services
  • Flu, pneumonia, tetanus shot clinics when
    available and funds allow
  • Coordinates with jail, health centers for
    discharge placement

Direct Services New
  • Homeless prevention/ rapid rehousing fund
  • Provides assistance to individuals and in
    imminent danger of homelessness due to economic
    downturn plus families newly homeless
  • First 20,000 in rent, utilities, other payments
    distributed 10/23/09

Direct ServicesNew
  • Opportunity Place
  • Designed to meet identified service gap for women
    and families needing emergency shelter
  • Initial effort to procure existing providers to
    take on this project unsuccessful within limited
    time frame
  • Management of facility to be transferred once
    funding stability achieved

Who Does What
  • Executive Director
  • Writes RFPs for state and federal grants,
    initiates evaluation process, writes composite
    grants, submits applications, negotiates
    contracts, administers funds, monitors programs
  • Oversees data analysis currently working toward
    HMIS implementation, conducts point-in-time
  • Provides community awareness

Who Does What II
  • Executive Director also
  • Oversees budgets for Continuum, grants, provides
    financial reports
  • Provides regular reports to Board of Directors,
    state and federal agencies
  • Represents Continuum at local coalitions,
    community government

Who Does What III
  • Executive Director also
  • Develops personnel, financial and operational
    policies and procedures
  • Oversees all continuing and new services
  • Develops funding to maintain service provider and
    direct service support
  • Responsible for ensuring compliance with local,
    state and federal statutes in all aspects of

Who Does What IV
  • Resource and Referral Manager
  • Supervises homeless prevention/ rapid rehousing
  • Supervises case management staff
  • Conducts intakes for HPRP, shelter, and other
    assistance programs
  • Makes recommendations for assistance
  • Assists in shelter operations

Who Does What, V
  • Shelter Manager
  • Manages Opportunity Place, ensuring building
    maintenance, compliance with local ordinances and
    codes, continual coverage
  • Oversees resident intakes, placement, progress,
    compliance with goals
  • Hires and supervises caretaker, other shelter
  • Ensures shelter security

Who Does What VI
  • HPRP case managers
  • Conduct intake applications, verify documentation
  • Attend regular staff meetings to review
    applications, determine who meets eligibility
    criteria, prioritizes fund recipients
  • Conduct housing inspections when required
  • Provide resource and referral service to all
    applicants, whether eligible or not

Who Does What VII
  • Receptionist
  • Handles all clerical functions
  • Coordinates calendars
  • Updates resource directory, service inventory
  • Data entry for Opportunity, Inc. HPRP programs

Who Does What VIII
  • Volunteers (Essential, Vital, Appreciated)
  • Initiate intake applications, guiding prospective
    clients through paperwork, documentation needs
  • Provide resource and referral service
  • Support Opportunity Place through meals,
    supplies, skills (currently building shed)
  • Volunteer coordinator position under development
    to recruit, train, coordinate volunteer service

  • Statutory Functions Supported by
  • Department of Children and Families staffing
    grant 11,850 annually
  • Memberships 1,600
  • Bingo 12,000
  • Unrestricted donations 12,000
  • Admin fees from providers 1,725
  • Total through 10/25 39,175

Funding, II
  • Homeless Prevention/ Rapid Rehousing
  • HPRP grant, first draw of 124,041 on 10/19/09

Funding, III
  • Opportunity Place
  • Emergency Shelter Grant 49,998 awarded through
    executed contract 9/23/09, 1st invoice submitted
    10/1/09 no payment yet received
  • Donations 16,500

Funding, IV
  • HMIS
  • HUD Grant 61,853
  • HPRP 30,000 assigned for software costs
  • Challenge Grant 24,000 assigned to HMIS
  • Total anticipated 115,853
  • Total anticipated costs 150,000
  • No administrative dollars in any grant

Fundraising Opportunities
  • November 20, Youth Village Dinner Theater, 50
    proceeds to Opportunity Place
  • December 5, Opportunity House Open House,
    Christmas crafts and gifts made by residents for
    sale to public