Briefing for Project Managers Training

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• Briefing for Project Managers Training
• Barbara LaCour, PMP
• Office of the Chief Information Officer
• Enterprise Planning, Project Information
  Management
• 202-690-2118
• www.egov.usda.gov

April 13, 2005
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• USDAs
• Information Technology
• Transformation

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USDAs Information and Technology Transformation

• Agenda
• Policy
• Definition
• Authorities References
• USDAs Approach
• USDAs Transformation Framework
• USDAs Enterprise Architecture
• USDAs Capital Planning Investment Control
  Process
• Roles Responsibilities

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USDAs Information and Technology Transformation
POLICIES http//www.ocio.usda.gov/directives/3600
link DEPARTMENTAL REGULATION NUMBER
3600-000 SUBJECT USDA Information and Technology
Transformation DATE November 2, 2004 ISSUING
OFFICE Office of the Chief Information Officer
PURPOSE Establishes USDA policies on the use
of common USDA and external services to deliver
USDAs information and services to customers and
employees. These policies are defined around
USDAs enterprise architecture and investment
strategies.
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USDAs Information and Technology Transformation
POLICY   USDAs enterprise architecture reflects
USDAs priorities and commitments to common
enterprise-wide and external initiatives,
including the Federal Enterprise Architecture.
These initiatives fall under the auspices of
Expanding Electronic Government as defined by
the USDA eGovernment Strategic Plan, the
Presidents Management Agenda, and the
eGovernment Act of 2002.   USDA agencies shall
utilize the common enterprise-wide and external
services defined by USDAs enterprise
architecture and eGovernment strategic plan to
the maximum degree practicable. Investments in
duplicative services are permitted only with the
written approval of USDAs Chief Information
Officer through the capital planning and the
information technology waiver processes.
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USDAs Information and Technology Transformation

• eGovernment Defined
• The use by the Government of Internet-based
  applications and other digital technologies,
  combined with processes that implement these
  technologies, to
• Enhance the access to, and delivery of,
  Government informaiton and services to the
  public, other agencies and other Government
  entities, and
• Leverage investments in information technology to
  eliminate unnecessary duplication and improve
  effectiveness, efficiency, and service quality.
• This includes addressing the people and process
  changes associated with transformed business
  delivery.

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USDAs Information and Technology Transformation

• Additional Transformation Policies
• DR 3610-001 USDA eAuthentication Service
  11/04
• DR 3620-001 USDA eLearning Services,
  Courseware, Content 10/04
• DR 3630-001 USDA Enterprise Shared Services -
  06/05

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USDAs Information and Technology Transformation

• DR 3610-001 USDA eAuthentication Service
• The USDA eAuthentication Service provides
  authentication and authorization services for
  USDA Web-based applications. Authentication
  confirms a persons identity, based on the
  reliability of his or her credential
  authorization identifies the persons user
  permissions.
•  
• USDA agencies will use the USDA eAuthentication
  Service to implement authentication and
  authorization capabilities for all Web-based
  applications. This policy applies only to
  web-based applications. It does not apply to
  client/server, mainframe, desktop, network or
  other legacy application architectures.

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USDAs Information and Technology Transformation

• DR 3620-001 USDA eLearning Services,
  Courseware, Content
• USDAs enterprise Agriculture Learning (AgLearn)
  service was established for use by all USDA
  agencies to manage and deliver training for
  employees, partners and customers. USDA agencies
  shall use AgLearn to the maximum extent possible
  to deliver online training, manage training and
  maintain training records for USDA employees,
  partners, and customers. Use of this enterprise
  service will streamline government-wide
  operations and eliminate redundancy in accordance
  with the eGovernment Act of 2002.
•  
• USDA agencies shall migrate existing agency
  learning management systems and training systems
  to AgLearn. Investments in duplicative eLearning
  services are permitted only with the written
  approval of USDAs Chief Information Officer
  through the capital planning and information
  technology waiver processes.
•  
• USDA agencies must ensure any custom online
  content they have developed complies with the
  AgLearn Content Integration Guide. The AgLearn
  Content Integration Guide is available at
  www.egov.usda.gov.

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USDAs Information and Technology Transformation

• DR 3630-001 USDA Enterprise Shared Services
  (ESS)
• USDAs Enterprise Shared Services (ESS)
  environment is a strategic component of both
  USDAs Enterprise Architecture and its vision of
  business transformation. ESS provides a common
  technical infrastructure to support the
  development, delivery and management of Web-based
  information and services, and USDA documents and
  records. The ESS environment includes, but is
  not limited to the Enterprise Portal Web
  Content, Collaboration and Document/Records
  Management tools Taxonomy Common Employee
  Database the Google search engine and Web
  presentation standards.
• USDA agencies shall use the common technical
  infrastructure provided through USDAs ESS
  environment to the maximum extent achievable to
  support the development, delivery, and management
  of information and services on the Web and USDA
  documents and records.
•  
• USDA agencies shall consolidate into the ESS
  environment existing agency products and services
  that duplicate the components of the common
  technical infrastructure. Investments in
  duplicative products and services are permitted
  only with the written approval of USDAs Chief
  Information Officer through the capital planning
  and investment and the information technology
  waiver processes.

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USDAs Information and Technology Transformation

• Authorities References
• Electronic Government Act of 2002 Codifies and
  expands the role of OMB through the establishment
  of an Office of E-Government and IT
• Presidents Management Agenda Expanding
  Electronic Government Focuses on
• Leveraging IT Investments Many agencies across
  government are spending their limited funds to
  solve the same problems.
• Customer-centered Government Information and
  services presented from the customers
  perspective, not how Government is organized.
• GPEA and Freedom to E-File Act Require
  Electronic Alternatives to Traditional
  Paper-based Information Collection and
  Dissemination.
• Customer Demand Transformation of the
  Industries That we Support and Regulate Citizen
  Expectations for Service Similar to State and
  Private Entities
• Internal Pressures and Demands Need to do More
  With Less New Focus on Results Oriented
  Solutions

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USDAs Information and Technology Transformation

• The eGovernment Act of 2002
• Codified the Federal Governments commitment to
  transforming its service delivery to its
  customers using modern electronic delivery
  channels.
• Provides USDA with the further impetus to
  integrate services around customer needs.
• Changes USDAs business models in relationship
  to
• people,
• process,
• information, and
• technology
• These changes are accomplished through
  cross-agency business planning and integrated
  investment approaches that focus on delivering
  services collaboratively and reducing costs.

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USDAs Information and Technology Transformation

• USDAs Approach to Information Technology
  Transformation
• USDAs transformation approach requires both
• leveraged investments and
• customer-centric focus
• Demands a shift from working in independent
  agency- and project-specific systems to
  delivering information and services through
  integrated, enterprise-wide and interdepartmental
  solutions.

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USDAs Information and Technology Transformation

• Specifically, as approved through USDAs Capital
  Planning and Investment Control process, all
  information technology investments must
• address opportunities to provide services through
  collaborative verses single agency approaches
• integrate processes and transactions to improve
  the customers experience and
• align with USDAs current and future Enterprise
  Architecture
• USDAs approach considers the needs of all
  customers and recognizes that USDA may need to
  operate dual delivery channels as customers
  transition to web-based and other electronic
  systems.

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USDAs Information and Technology Transformation

• USDAs Approach to Information Technology
  Transformation 3 major components
• Transformation Framework
• Enterprise Architecture
• Capital Planning Investment Control

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USDAs Transformation Framework

• The following three initiatives are integral
  parts of USDAs Transformation Framework
• Presidents Management Agenda Presidential
  eGovernment Initiatives and Lines of Business
• USDA eGovernment Strategic Plan USDA
  eGovernment Smart Choices
• Agency eGovernment Tactical Plans

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Presidents Management Agenda
USDA Participates in 21 of 25 Presidential
Initiatives
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Presidents Management Agenda

• Plus 4 of the 5 Lines of Business
• Financial,
• Human Resources,
• Grants,
• Federal Health Architecture
• The other line of business is case management
• For more information on the Lines of Business
  Initiatives, please visit http//lobm.gsa.gov

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USDAs eGovernment Strategic Plan USDA
eGovernment Smart Choices

• Serves as the Departments guide to transforming
  the development and delivery of USDA information
  and services.
• Identifies 24 cross-agency eGovernment
  opportunities that were adopted by the Deputy
  Secretary and eBoard.
• Initiatives are categorized as
• Enablers (i.e., infrastructure), and
• Strategics (i.e., business application).

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Enterprise Shared Services(Enablers)

• Overview of Enterprise Shared Services (ESS)
• ESS is a suite of tools, standards, and business
  applications available to all agencies to support
  electronic delivery of information and services.
• The goal of these shared services is to help
  agencies organize and deliver information and
  services around customer groups and reduce cost.

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Enterprise Shared Services (Cont.)

• ESS Components
• http//www.sharedservices.usda.gov
• Email sharedservices_at_usda.gov
• Applications and Development Platforms
• AgLearn Learning Management System Application
• Common Employee Database (CED)
• eAuthentication Authentication and Application
  Permissions service
• Document Management/Workflow Tools
• J2EE Application Development Platform including
  Portal technologies
• Web Content Management System

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Enterprise Shared Services (Cont.)

• ESS Components (Cont.)
• Development Tools
• Enterprise Shared Services Support Site
• Web Style Standards and Design Templates
• Application Development Standards Environments,
  Reusable Code, etc.

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Strategic Initiatives

• eLoans
• Web-based Supply Chain
• eGrants
• eProcurement (IAS)
• Food Safety Security Tools

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Agency eGovernment Tactical Plans

• To augment the Departments eGovernment Strategic
  Plan, each agency develops an annual Agency
  eGovernment Tactical Plan. The Plan describes
  how each organization will support and integrate
  with
• the USDA eGovernment Strategic Plan,
• the Presidential eGovernment Initiatives and
  Lines of Business, and
• other eGovernment priorities critical to the
  business

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USDAs Enterprise Architecture

• Defines the
• agencys business applications,
• information necessary to operate the business,
  and
• technologies necessary to support the business
  operations.
• Provides a sound foundation to support the
  Capital Planning and Investment Control and
  Information Technology waiver processes.
•  Builds upon the individual agencies enterprise
  architecture efforts and investment decisions,
  and the foundation of the Federal Enterprise
  Architecture.

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Alignment with USDA EA
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USDAs CPIC Process

• Supports an ongoing effort to establish,
  maintain, support an information technology
  investment analysis and decision-making
  environment.
• 3 key components
• Executive Decision-makers E-Board
• Tools Web-based project portfolio management
  tool
• Processes USDAs primary process for making
  decisions about which initiatives and systems in
  which USDA should invest.
• Ensures USDAs IT investments are
• Well thought out
• Cost-effective
• Support the missions and business goals of the
  organization
• Advances USDAs EA direction

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USDAs Information and Technology Transformation

• Roles Responsibilities
• Deputy Secretary
• USDAs Executive Information Technology Review
  Board (E-Board) through the Enterprise
  Architecture
• USDAs Enterprise Configuration Control Board
• CIO Scott Charbo
• Acting Deputy CIO Dave Combs
• Associate CIOs for Enterprise Planning, Project
  and Information Management Information Resources
  Management CyberSecurity Telecommunications
  Services Operations and National Information
  Technology Center
• eGovernment Decision Makers,
• eGovernment Working Group,
• Agency eGovernment Steering Committee
• Agency CIOs (IT Leadership)
• Agency IT Portfolio Managers and
• Other decision-makers specifically appointed to
  address specific eGovernment initiatives
• All employees

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USDAs Information and Technology Transformation

• Concepts/Priorities
• USDA Information Technology Transformation
  encompasses an enterprise approach to delivering
  information, services and programs
• Integration of
• Business Transformation Business Development
  Priorities
• Enterprise Architecture
• IT Planning, Project Management, Budgeting, and
  Investment Processes
• Programmatic Planning Budgeting
• IT Support Priorities (Telecommunication,
  Security, Information Management).

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Questions USDAs eGovernment vision USDA,
Electronically Available Any Place, Any
Time. www.egov.usda.gov www.sharedservices.usda.g
ov (requires level 2 eAuthentication
credential) eGovernment Team _at_ 202-690-6144 -or-
eGov_at_usda.gov