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Briefing for Project Managers Training

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Title: Briefing for Project Managers Training


1
  • Briefing for Project Managers Training
  • Barbara LaCour, PMP
  • Office of the Chief Information Officer
  • Enterprise Planning, Project Information
    Management
  • 202-690-2118
  • www.egov.usda.gov

April 13, 2005
2
  • USDAs
  • Information Technology
  • Transformation

3
USDAs Information and Technology Transformation
  • Agenda
  • Policy
  • Definition
  • Authorities References
  • USDAs Approach
  • USDAs Transformation Framework
  • USDAs Enterprise Architecture
  • USDAs Capital Planning Investment Control
    Process
  • Roles Responsibilities

4
USDAs Information and Technology Transformation
POLICIES http//www.ocio.usda.gov/directives/3600
link DEPARTMENTAL REGULATION NUMBER
3600-000 SUBJECT USDA Information and Technology
Transformation DATE November 2, 2004 ISSUING
OFFICE Office of the Chief Information Officer
PURPOSE Establishes USDA policies on the use
of common USDA and external services to deliver
USDAs information and services to customers and
employees. These policies are defined around
USDAs enterprise architecture and investment
strategies.
5

USDAs Information and Technology Transformation
POLICY   USDAs enterprise architecture reflects
USDAs priorities and commitments to common
enterprise-wide and external initiatives,
including the Federal Enterprise Architecture.
These initiatives fall under the auspices of
Expanding Electronic Government as defined by
the USDA eGovernment Strategic Plan, the
Presidents Management Agenda, and the
eGovernment Act of 2002.   USDA agencies shall
utilize the common enterprise-wide and external
services defined by USDAs enterprise
architecture and eGovernment strategic plan to
the maximum degree practicable. Investments in
duplicative services are permitted only with the
written approval of USDAs Chief Information
Officer through the capital planning and the
information technology waiver processes.
6
USDAs Information and Technology Transformation
  • eGovernment Defined
  • The use by the Government of Internet-based
    applications and other digital technologies,
    combined with processes that implement these
    technologies, to
  • Enhance the access to, and delivery of,
    Government informaiton and services to the
    public, other agencies and other Government
    entities, and
  • Leverage investments in information technology to
    eliminate unnecessary duplication and improve
    effectiveness, efficiency, and service quality.
  • This includes addressing the people and process
    changes associated with transformed business
    delivery.

7
USDAs Information and Technology Transformation
  • Additional Transformation Policies
  • DR 3610-001 USDA eAuthentication Service
    11/04
  • DR 3620-001 USDA eLearning Services,
    Courseware, Content 10/04
  • DR 3630-001 USDA Enterprise Shared Services -
    06/05

8
USDAs Information and Technology Transformation
  • DR 3610-001 USDA eAuthentication Service
  • The USDA eAuthentication Service provides
    authentication and authorization services for
    USDA Web-based applications. Authentication
    confirms a persons identity, based on the
    reliability of his or her credential
    authorization identifies the persons user
    permissions.
  •  
  • USDA agencies will use the USDA eAuthentication
    Service to implement authentication and
    authorization capabilities for all Web-based
    applications. This policy applies only to
    web-based applications. It does not apply to
    client/server, mainframe, desktop, network or
    other legacy application architectures.

9
USDAs Information and Technology Transformation
  • DR 3620-001 USDA eLearning Services,
    Courseware, Content
  • USDAs enterprise Agriculture Learning (AgLearn)
    service was established for use by all USDA
    agencies to manage and deliver training for
    employees, partners and customers. USDA agencies
    shall use AgLearn to the maximum extent possible
    to deliver online training, manage training and
    maintain training records for USDA employees,
    partners, and customers. Use of this enterprise
    service will streamline government-wide
    operations and eliminate redundancy in accordance
    with the eGovernment Act of 2002.
  •  
  • USDA agencies shall migrate existing agency
    learning management systems and training systems
    to AgLearn. Investments in duplicative eLearning
    services are permitted only with the written
    approval of USDAs Chief Information Officer
    through the capital planning and information
    technology waiver processes.
  •  
  • USDA agencies must ensure any custom online
    content they have developed complies with the
    AgLearn Content Integration Guide. The AgLearn
    Content Integration Guide is available at
    www.egov.usda.gov.

10
USDAs Information and Technology Transformation
  • DR 3630-001 USDA Enterprise Shared Services
    (ESS)
  • USDAs Enterprise Shared Services (ESS)
    environment is a strategic component of both
    USDAs Enterprise Architecture and its vision of
    business transformation. ESS provides a common
    technical infrastructure to support the
    development, delivery and management of Web-based
    information and services, and USDA documents and
    records. The ESS environment includes, but is
    not limited to the Enterprise Portal Web
    Content, Collaboration and Document/Records
    Management tools Taxonomy Common Employee
    Database the Google search engine and Web
    presentation standards.
  • USDA agencies shall use the common technical
    infrastructure provided through USDAs ESS
    environment to the maximum extent achievable to
    support the development, delivery, and management
    of information and services on the Web and USDA
    documents and records.
  •  
  • USDA agencies shall consolidate into the ESS
    environment existing agency products and services
    that duplicate the components of the common
    technical infrastructure. Investments in
    duplicative products and services are permitted
    only with the written approval of USDAs Chief
    Information Officer through the capital planning
    and investment and the information technology
    waiver processes.

11
USDAs Information and Technology Transformation
  • Authorities References
  • Electronic Government Act of 2002 Codifies and
    expands the role of OMB through the establishment
    of an Office of E-Government and IT
  • Presidents Management Agenda Expanding
    Electronic Government Focuses on
  • Leveraging IT Investments Many agencies across
    government are spending their limited funds to
    solve the same problems.
  • Customer-centered Government Information and
    services presented from the customers
    perspective, not how Government is organized.
  • GPEA and Freedom to E-File Act Require
    Electronic Alternatives to Traditional
    Paper-based Information Collection and
    Dissemination.
  • Customer Demand Transformation of the
    Industries That we Support and Regulate Citizen
    Expectations for Service Similar to State and
    Private Entities
  • Internal Pressures and Demands Need to do More
    With Less New Focus on Results Oriented
    Solutions

12
USDAs Information and Technology Transformation
  • The eGovernment Act of 2002
  • Codified the Federal Governments commitment to
    transforming its service delivery to its
    customers using modern electronic delivery
    channels.
  • Provides USDA with the further impetus to
    integrate services around customer needs.
  • Changes USDAs business models in relationship
    to
  • people,
  • process,
  • information, and
  • technology
  • These changes are accomplished through
    cross-agency business planning and integrated
    investment approaches that focus on delivering
    services collaboratively and reducing costs.

13
USDAs Information and Technology Transformation
  • USDAs Approach to Information Technology
    Transformation
  • USDAs transformation approach requires both
  • leveraged investments and
  • customer-centric focus
  • Demands a shift from working in independent
    agency- and project-specific systems to
    delivering information and services through
    integrated, enterprise-wide and interdepartmental
    solutions.

14
USDAs Information and Technology Transformation
  • Specifically, as approved through USDAs Capital
    Planning and Investment Control process, all
    information technology investments must
  • address opportunities to provide services through
    collaborative verses single agency approaches
  • integrate processes and transactions to improve
    the customers experience and
  • align with USDAs current and future Enterprise
    Architecture
  • USDAs approach considers the needs of all
    customers and recognizes that USDA may need to
    operate dual delivery channels as customers
    transition to web-based and other electronic
    systems.

15
USDAs Information and Technology Transformation
  • USDAs Approach to Information Technology
    Transformation 3 major components
  • Transformation Framework
  • Enterprise Architecture
  • Capital Planning Investment Control

16
USDAs Transformation Framework
  • The following three initiatives are integral
    parts of USDAs Transformation Framework
  • Presidents Management Agenda Presidential
    eGovernment Initiatives and Lines of Business
  • USDA eGovernment Strategic Plan USDA
    eGovernment Smart Choices
  • Agency eGovernment Tactical Plans

17
Presidents Management Agenda
USDA Participates in 21 of 25 Presidential
Initiatives
18
Presidents Management Agenda
  • Plus 4 of the 5 Lines of Business
  • Financial,
  • Human Resources,
  • Grants,
  • Federal Health Architecture
  • The other line of business is case management
  • For more information on the Lines of Business
    Initiatives, please visit http//lobm.gsa.gov

19
USDAs eGovernment Strategic Plan USDA
eGovernment Smart Choices
  • Serves as the Departments guide to transforming
    the development and delivery of USDA information
    and services.
  • Identifies 24 cross-agency eGovernment
    opportunities that were adopted by the Deputy
    Secretary and eBoard.
  • Initiatives are categorized as
  • Enablers (i.e., infrastructure), and
  • Strategics (i.e., business application).

20
Enterprise Shared Services(Enablers)
  • Overview of Enterprise Shared Services (ESS)
  • ESS is a suite of tools, standards, and business
    applications available to all agencies to support
    electronic delivery of information and services.
  • The goal of these shared services is to help
    agencies organize and deliver information and
    services around customer groups and reduce cost.

21
Enterprise Shared Services (Cont.)
  • ESS Components
  • http//www.sharedservices.usda.gov
  • Email sharedservices_at_usda.gov
  • Applications and Development Platforms
  • AgLearn Learning Management System Application
  • Common Employee Database (CED)
  • eAuthentication Authentication and Application
    Permissions service
  • Document Management/Workflow Tools
  • J2EE Application Development Platform including
    Portal technologies
  • Web Content Management System

22
Enterprise Shared Services (Cont.)
  • ESS Components (Cont.)
  • Development Tools
  • Enterprise Shared Services Support Site
  • Web Style Standards and Design Templates
  • Application Development Standards Environments,
    Reusable Code, etc.

23
Strategic Initiatives
  • eLoans
  • Web-based Supply Chain
  • eGrants
  • eProcurement (IAS)
  • Food Safety Security Tools

24
Agency eGovernment Tactical Plans
  • To augment the Departments eGovernment Strategic
    Plan, each agency develops an annual Agency
    eGovernment Tactical Plan. The Plan describes
    how each organization will support and integrate
    with
  • the USDA eGovernment Strategic Plan,
  • the Presidential eGovernment Initiatives and
    Lines of Business, and
  • other eGovernment priorities critical to the
    business

25
USDAs Enterprise Architecture
  • Defines the
  • agencys business applications,
  • information necessary to operate the business,
    and
  • technologies necessary to support the business
    operations.
  • Provides a sound foundation to support the
    Capital Planning and Investment Control and
    Information Technology waiver processes.
  •  Builds upon the individual agencies enterprise
    architecture efforts and investment decisions,
    and the foundation of the Federal Enterprise
    Architecture.

26
Alignment with USDA EA
27
USDAs CPIC Process
  • Supports an ongoing effort to establish,
    maintain, support an information technology
    investment analysis and decision-making
    environment.
  • 3 key components
  • Executive Decision-makers E-Board
  • Tools Web-based project portfolio management
    tool
  • Processes USDAs primary process for making
    decisions about which initiatives and systems in
    which USDA should invest.
  • Ensures USDAs IT investments are
  • Well thought out
  • Cost-effective
  • Support the missions and business goals of the
    organization
  • Advances USDAs EA direction

28
USDAs Information and Technology Transformation
  • Roles Responsibilities
  • Deputy Secretary
  • USDAs Executive Information Technology Review
    Board (E-Board) through the Enterprise
    Architecture
  • USDAs Enterprise Configuration Control Board
  • CIO Scott Charbo
  • Acting Deputy CIO Dave Combs
  • Associate CIOs for Enterprise Planning, Project
    and Information Management Information Resources
    Management CyberSecurity Telecommunications
    Services Operations and National Information
    Technology Center
  • eGovernment Decision Makers,
  • eGovernment Working Group,
  • Agency eGovernment Steering Committee
  • Agency CIOs (IT Leadership)
  • Agency IT Portfolio Managers and
  • Other decision-makers specifically appointed to
    address specific eGovernment initiatives
  • All employees

29
USDAs Information and Technology Transformation
  • Concepts/Priorities
  • USDA Information Technology Transformation
    encompasses an enterprise approach to delivering
    information, services and programs
  • Integration of
  • Business Transformation Business Development
    Priorities
  • Enterprise Architecture
  • IT Planning, Project Management, Budgeting, and
    Investment Processes
  • Programmatic Planning Budgeting
  • IT Support Priorities (Telecommunication,
    Security, Information Management).

30
Questions USDAs eGovernment vision USDA,
Electronically Available Any Place, Any
Time. www.egov.usda.gov www.sharedservices.usda.g
ov (requires level 2 eAuthentication
credential) eGovernment Team _at_ 202-690-6144 -or-
eGov_at_usda.gov
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