Title: INTEGRATED MANAGEMENT SYSTEMS LECTURE 1 General presentation of integrated systems. Reasons to develop an integrated system
1INTEGRATED MANAGEMENT SYSTEMSLECTURE 1General
presentation of integrated systems. Reasons to
develop an integrated system
- by
- Prof. Liviu MOLDOVAN
- Department of Technological and Managerial
Engineering, Petru Maior University of
Targu-Mures, Romania
2- Number of Credits 4
- Method of Delivery Face to face
- Lectures/Tutorials 20 (10 x 2) hours
- Laboratory sessions 12 (3 x4) hours
- Competences Acquired This study unit should
provide the student with sufficient knowledge and
understanding of the integrated management
systems quality, environment, health and safety,
especially the practical aspects applied in HT
and SE profile enterprises.
3Syllabus 10 LECTURES
- 1. General presentation of integrated systems.
Reasons to develop an integrated management
system. - 2. General presentation of the standards for
quality (ISO9000), environment (ISO14000) and
specifications for health and safety (OHSAS18001,
18002). - 3. Process approach parameters of processes,
metrics for processes, process objectives,
indicators, process procedures (flowchart). - 4. Methods for analysis and evaluation of
quality Ishikawa diagram, Pareto Diagram,
Demerits methodology, Histograms, QFD (Quality
Function Deployment), FMEA (Failure Mode and
Effects Analysis). - 5. Statistical methods (analysis of capability
and stability), 6sigma.
4- 6. Economical aspects of quality. The quality
costs structure prevention costs, evaluating
costs, defecting costs (external, internal),
demonstrating costs. - 7. Environmental management EU norms for
Environmental management, processes with impact
on environment, determination of processes with
significant impact on environment, operational
control of processes with significant impact on
environment. - 8. Health and safety the calculus of risks in
workspace with HT and SE. Operational control of
work places with high risk, processes/substances
with high risk. - 9. General procedures required by the integrated
systems document control, registration control,
treatment of unconformities, corrective actions,
preventive actions. - 10. Auditing of systems documentation,
techniques, methodology, reporting. The
management of corrective actions.
5 LECTURE 1 - General
presentation of integrated systems. - Reasons to
develop an integrated management system.
- OBJECTIVES for lecture 1
- To understand the scope of management systems
why is important to develop a management systems
- Introduction in the ISO families 9000 and 14000
- Benefits of ISO 9001 and ISO 14001
- Quality system documentation the structure of
documentation quality manual, operational
procedures, working instructions, records - Improvement and effectiveness in quality
management systems - Certification, registration, accreditation.
6Management systems
- To be really efficient and effective, the
organization can manage its way of doing things
by systemizing it. - Nothing important is left out.
- Everyone is clear about who is responsible for
doing what, when, how, why and where. - Management system standards provide the
organization with an international,
state-of-the-art model to follow.
7Management systems (cont.)
- Large organizations, or ones with complicated
processes, could not function well without
management systems. - Companies in such fields as aerospace,
automobiles, defence, or health care devices have
been operating management systems for years. - The ISO 9001 and ISO 14001 management system
standards now make these successful practices
available for all organizations.
8Why is this Important to (my) Organization?
- Better management
- Comprehensive and systematic approach to target
setting and implementation of improvements - Clear picture of responsibilities and roles of
all actors in (and outside) of the organization - User friendly only one system and not a handful
9Success Factors (Pre-requisites)
- Know your organization, your processes, your
products and your customers and other interested
parties, - Decide where you want to go and how (vision and
mission), - Specify by setting objectives and targets,
- Clarify roles and responsibilities for action
using procedures, instructions and action plans, - Measure progress (very) regularly and make
revisions when needed, - Communicate internally and externally.
10ISO 9001 and ISO 14001 in brief
- ISO 9001 and ISO 14001 are among ISO's most well
known standards ever. - They are implemented by some 887 770
organizations in 161 countries. - ISO 9001 helps organizations to implement quality
management. - ISO 14001 helps organizations to implement
environmental management.
11Generic standards
- ISO 9001 and ISO 14001 are generic standards.
- Generic means that the same standards can be
applied - to any organization, large or small, whatever its
product or service, - in any sector of activity, and
- whether it is a business enterprise, a public
administration, or a government department.
12Generic standards (cont.)
- Generic also signifies that
- no matter what the organization's scope of
activity, - if it wants to establish a quality management
system, ISO 9001 gives the essential features, - or if it wants to establish an environmental
management system, ISO 14001 gives the essential
features.
13Quality management
- ISO 9001 is for quality management.
- Quality refers to all those features of a product
(or service) which are required by the customer. - Quality management means what the organization
does to - ensure that its products or services satisfy the
customer's quality requirements, and - comply with any regulations applicable to those
products or services.
14Quality management (cont.)
- Quality management also means what the
organization does to - enhance customer satisfaction, and
- achieve continual improvement of its performance.
15The ISO 9000 family
- ISO 9001 is the standard that gives the
requirements for a quality management system. - ISO 90012000 is the latest, improved version.
- It is the only standard in the ISO 9000 family
that can be used for certification. - There are 14 other standards in the family that
can help an organization on specific aspects such
as performance improvement, auditing, training
16Environmental management
- ISO 14001 is for environmental management. This
means what the organization does to - minimize harmful effects on the environment
caused by its activities, - to conform to applicable regulatory requirements,
and to - achieve continual improvement of its
environmental performance.
17The ISO 14000 family
- ISO 14001 is the standard that gives the
requirements for an environmental management
system. - ISO 140012004 is the latest, improved version.
- It is the only standard in the ISO 14000 family
that can be used for certification. - The ISO 14000 family includes 21 other standards
that can help an organization specific aspects
such as auditing, environmental labelling, life
cycle analysis
18Processes, not products
- Both ISO 9001 and ISO 14001 concern the way an
organization goes about its work. - They are not product standards.
- They are not service standards.
- They are process standards.
- They can be used by product manufacturers and
service providers.
19Processes, not products (cont.)
- Processes affect final products or services.
- ISO 9001 gives the requirements for what the
organization must do to manage processes
affecting quality of its products and services. - ISO 14001 gives the requirements for what the
organization must do to manage processes
affecting the impact of its activities on the
environment.
20Benefits of ISO 9001 and ISO 14001
- International, expert consensus on
state-of-the-art practices for quality and
environmental management, - Common language for dealing with customers and
suppliers worldwide, - Increase efficiency and effectiveness,
- Model for continual improvement,
21Benefits of ISO 9001 and ISO 14001 (cont.)
- Model for satisfying customers and other
stakeholders, - Build quality into products and services from
design onwards, - Address environmental concerns of customers and
public, and comply with government regulations, - Integrate with global economy,
22Benefits of ISO 9001 and ISO 14001 (cont.)
- Sustainable business,
- Unifying base for industry sectors,
- Qualify suppliers for global supply chains,
- Technical support for regulations,
- Transfer of good practice to developing
countries, - Tools for new economic players,
23Benefits of ISO 9001 and ISO 14001 (cont.)
- Regional integration,
- Facilitate rise of services.
- For the customer
- Increase satisfaction and growth in confidence.
24WHY QUALITY SYSTEM - ISO 9000
- to satisfy customers through a quality
product, - to gain self confidence we get what we
planned, - to achieve competitiveness in both the local
and overseas markets, - as a blueprint for efforts to improve the
quality system of the organization.
25- QUALITY SYSTEM VEHICLE
- QUALITY MANAGEMENT DRIVER
- QUALITY POLICY ROAD MAP
26THE QUALITY CYCLE
27WHAT IS IT INTENDED FOR?
- This International Standard specifies quality
system requirements for use where organizations
capability to design and supply conforming
product needs to be demonstrated. - The requirements specified are aimed primarily at
achieving customer satisfaction by preventing
nonconformity at all stages from design through
to servicing.
28ISO 90012000
- ISO 90012000 specifies requirements for a
quality management system where an organization - Needs to demonstrate its ability to consistently
provide product that meets customer and
applicable regulatory requirements, and - Aims to enhance customer satisfaction through the
effective application of the system, including
processes for continual improvement of the system
and the assurance of conformity to customer and
applicable regulatory requirements.
29ISO 9001 Revision 2000 been developed by TC 176,
after a great deal of research on Eight Quality
Management Principles
- 1- Customer - focused organization
- 2- Leadership
- 3- Involvement of people
- 4- Process approach
- 5- System approach to management
- 6- Continual improvement
- 7- Factual approach to decision making
- 8- Mutually beneficial supplier relationship
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31Principles of ISO 9000
- ISO 9000 is a standard for a quality system, not
product. - ISO 9000 is based on documentation and is
premised on the following - - Document what you do
- - Do what your document
- - Prove it and improve it.
- ISO 9000 emphasises prevention.
- ISO 9000 is a universal standard the focus is on
what needs to be done and not on how it is to be
carried out.
32Quality Management System Documentation
- The organization shall establish, document,
implement and maintain a quality management
system and continually improve its effectiveness
in accordance with the requirements of this
International Standard. - (Clause 4.1, ISO 90012000)
- Documentation is a set of documents, for example
specifications and records. - Document is information (meaningful data) and its
supporting medium. - Quality management system is a management system
to direct and control an organization with regard
to quality. - Quality manual is the document specifying the
quality management system of an organization.
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34LEVEL 1 QUALITY MANUAL
- The quality manual is the highest level
document, at the peak of the pyramid, outlining
the quality system and acting as a directory for
the documents and procedures below. - It outlines the companys policy and commitment
to quality.
35WHY NEED QUALITY MANUAL?
- Communicating the organizations quality policy,
procedures and requirements - Describing and implementing an effective quality
system - Providing improved control of practices and
facilitating assurance activities - Providing the documented bases for auditing the
quality system - Providing continuity of the quality system and
its requirements during changing circumstances - Training personnel
- Presenting quality system for external purposes
- Demonstrating compliance of the quality system
with quality requirements.
36- Quality Policy
- Clause 5.3
- The overall quality intentions and direction of
an organization related to quality, as formally
expressed by top management
37LEVEL 2 OPERATION PROCEDURES
-
- Departmental procedures detail how the
commitment is applied to the company operations
and lay down procedures for the management to
control the system.
38PROCEDURES DEVELOPMENT
- Review current practice
- Analyse current practice
- Develop a draft procedure
- Release draft for comment
- Review comments
- Revise and issue procedure for acceptance
- Obtain approval
- Issue for use
- Implement
- Monitor and Review
39SUGGESTED FORMAT
- PURPOSE
- APPLICATION/SCOPE
- REFERENCE DOCUMENT
- DEFINITION
- RESPONSIBILITY
- PROCEDURE
- RECORD
- ATTACHMENT
40LEVEL 3 WORK INSTRUCTIONS
- This third tier of work instructions details the
day-to-day operating instructions to provide
control of quality and being applied in the
manner laid down in operation procedures.
41WORK INSTRUCTIONS
- The written and /or spoken direction given with
regard to what is to be done, including the
information given in training. - What is to be done?
- How it should be done?
- Who should do it?
- When it should be done?
- Supplies, services equipment to be used
- Criteria to be satisfied
- Usually departmental, or specific to product
- Frequently changed
- In details
42LEVEL 4 SUPPORTING DOCUMENTS
- Relates to all the forms, documents, records,
labels, tickets, job cards, purchase orders,
goods inwards notes, registers, etc. that are
used to support the levels above.
43Improvement and Effectiveness
- There are many examples and requirements in ISO
90012000 that require the organization to
address the effectiveness of its quality
management system. - Further requirements specify the need for
continual improvements to the quality management
system not just sporadic quality campaigns.
44Effectiveness
- ISO 9001 specifies requirements for a quality
management system that can be used for internal
application by organizations, or for
certification, or for contractual purposes. It
focuses on the effectiveness of the quality
management system in meeting customer
requirements. - ISO 9001 2000 0.3
- The effectiveness of the quality management
system in meeting both quality and/or business
objectives is likely to be the key attribute that
ensures the on-going support and resource
allocation to maintain the ISO 90012000 quality
management system within the corporate
environment.
45Improvement and Effectiveness
- Top Management shall ensure that the quality
policy includes a commitment to comply with
requirements and continually improve the
effectiveness of the quality management system. - ISO 9001 2000 5.3
- The organization shall continually improve the
effectiveness of the quality management system
through the use of the quality policy, quality
objectives, audit results, analysis of data,
corrective and preventive actions and management
review. - ISO 9001 2000 8.5
46Analysis of Data
Organizational Objectives
Customer requirements
Statutory regulatory requirements
Examples of objectives set by the Organization
Defect rate and customer returns
QMS controls
Purchasing
47Analysis of Data
Organizational Results
Customer satisfaction
Statutory regulatory compliance
Quality system metrics
Examples of results recorded by the Organization
Inspection and test
Supplier performance
48Effectiveness of the QMS
Organizational Objectives
Organizational Results
The gap measures the lack of effectiveness of the
quality management system. The narrower the gap,
the more effective the QMS.
Things are looking good!
49Effectiveness of the QMS
Organizational Objectives
Organizational Results
The gap measures the lack of effectiveness of the
quality management system.
Management should get a wake up warning!
50Effectiveness of the QMS
Organizational Objectives
Organizational Results
The gap measures the lack of effectiveness of the
quality management system.
The Organization is in trouble!
51Improvement in the QMS
Organizational Objectives
Organizational Results
Improvement can also be measured
52Improvement in the QMS
Organizational Results
Organizational Objectives
Improvement Initiatives
Customer Focus
Corrective Action
Procurement
53Management Review
The improvement processes are also evaluated
during management review meetings and appropriate
action taken.
Which may cause the organization to again revise
its objectives.
54Certification and registration
- Certification is known in some countries as
registration. - It means that an independent, external body has
audited an organization's management system and
verified that it conforms to the requirements
specified in the standard (ISO 9001 or ISO
14001). - ISO does not carry out certification and does not
issue or approve certificates.
55Accreditation
- Accreditation is like certification of the
certification body. - It means the formal approval by a specialized
body - an accreditation body - that a
certification body is competent to carry out ISO
90012000 or ISO 140012004 certification in
specified business sectors. - Certificates issued by accredited certification
bodies - and known as accredited certificates -
may be perceived on the market as having
increased credibility. - ISO does not carry out or approve accreditations.
56Certification not a requirement
- Certification is not a requirement of ISO 90001
or ISO 14001. - The organization can implement and benefit from
an ISO 9001 or ISO 14001 system without having it
certified. - The organization can implement them for the
internal benefits without spending money on a
certification programme.
57Certification is a business decision
- Certification is a decision to be taken for
business reasons - if it is a contractual, regulatory, or market
requirement, - If it meets customer preferences,
- it is part of a risk management programme, or
- if it will motivate staff by setting a clear
goal.
58ISO does not certify
- ISO does not carry out ISO 9001 or ISO 14001
certification. - ISO does not issue certificates.
- ISO does not accredit, approve or control the
certification bodies. - ISO develops standards and guides to encourage
good practice in accreditation and certification.
59The ISO Survey
60The ISO Survey (cont.)
- The worldwide total of certificates to ISO
90012000 at the end of 2005 was 776 608. - This was increase of 18 over 2004 when the
total was 660 132 certificates. - Certificates had been issued in 161 countries
compared to 154 the previous year.
61The ISO Survey (cont.)
62The ISO Survey (cont.)
- The worldwide total of ISO 14001 certificates at
the end of 2005 was 111 162. - This was an increase of 24 over 2004 when the
total was 89 937. - Certificates had been issued in 138 countries
compared to 127 the year before.