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The National Child Traumatic Stress Initiative (NCTSI) Management of Your Federal Grant

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Title: The National Child Traumatic Stress Initiative (NCTSI) Management of Your Federal Grant


1
The National Child Traumatic Stress
Initiative(NCTSI)Management of Your Federal
Grant

2
NCTSIProgram Overview

3
Childrens Health Act of 2000
  • Public Law 106310
  • 106th Congress
  • An Act to amend the Public Health Service Act
    with respect to childrens health.
  • Be it enacted by the Senate and House of
    Representatives of the United States of America
    in Congress assembled.
  • Section 1. Short Title
  • This Act may be cited as the Childrens Health
    Act of 2000.
  • Title XXXIProvisions Relating to Services for
    Children and Adolescents
  • 114 Stat. 1170 Public Law 106310Oct. 17, 2000
  • Section 582. Grants to Address the Problems of
    Persons Who Experience Violence Related Stress
  • (a) In GeneralThe Secretary shall award grants,
    contracts, or cooperative agreements to public
    and nonprofit private entities, as well as to
    Indian tribes and tribal organizations, for the
    purpose of developing programs focusing on the
    behavioral and biological aspects of
    psychological trauma response and for developing
    knowledge with regard to evidence-based practices
    for treating psychiatric disorders of children
    and youth resulting from witnessing or
    experiencing a traumatic event.

4
Principles Guiding the Development of the NCTSI
  • Transformation by improving trauma treatment and
    services
  • Focus on most widely experienced types of traumas
  • Collaborative network
  • Partner academic experts and service providers
  • National coordinating center
  • Consumer involvement and community outreach

5
National Child Traumatic Stress Network (NCTSN)
Accomplishments
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10
Federal Government Staff
  • Government Project Officer
  • Grants Management Specialist

11
Wendy Davis Emergency Mental Health and Traumatic
Stress Services Branch CMHS SAMHSA 1 Choke Cherry
Road Room 6-1001 Rockville, MD 20857 Phone
240-276-1853 Fax 240-276-1890 E-Mail
wendy.davis_at_samhsa.hhs.gov Malcolm Gordon,
Ph.D. Emergency Mental Health and Traumatic
Stress Services Branch CMHS SAMHSA 1 Choke Cherry
Road Room 6-1005 Rockville, MD 20857 Phone
240-276-1856 Fax 240-276-1890 E-Mail
malcolm.gordon_at_samhsa.hhs.gov Jean Plaschke,
M.S.W., LCSW-C Emergency Mental Health and
Traumatic Stress Services Branch CMHS SAMHSA 1
Choke Cherry Road Room 6-1138 Rockville, MD
20857 Phone 240-276-1847 Fax 240-276-1890
E-Mail
jean.plaschke_at_samhsa.hhs.gov
12
  • Wendy Davis
  • Emergency Mental Health and Traumatic Stress
    Services Branch
  • CMHS SAMHSA
  • 1 Choke Cherry Road
  • Room 6-1001
  • Rockville, MD 20857
  • Phone 240-276-1853
  • Fax 240-276-1890
  • E-Mail wendy.davis_at_samhsa.hhs.gov
  • Malcolm Gordon, Ph.D.
  • Emergency Mental Health and Traumatic Stress
    Services Branch
  • CMHS SAMHSA
  • 1 Choke Cherry Road
  • Room 6-1005
  • Rockville, MD 20857
  • Phone 240-276-1856
  • Fax 240-276-1890
  • E-Mail malcolm.gordon_at_samhsa.hhs.gov

13
  • Sherie Fairfax
  • Grants Management Specialist
  • SAMHSA Division of Grants Management
  • 1 Choke Cherry Road
  • Room 7-1083
  • Rockville MD 20857
  • Phone 240-276-1415
  • Fax 240-276-1430
  • E-Mail sherie.fairfax_at_samhsa.hhs.gov

14
Grants Management Overview
  • Grant funding
  • Grant requirements
  • Common grants management actions

15
Grant Funding
  • Year 1 funding
  • Approved budget
  • Budget categories
  • Indirect costs and indirect cost rates
  • Drawing down funds
  • Applying for funding of additional grant years
  • Financial reporting

16
Approved Budget
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18
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19
Indirect Costs
20
Drawing Down Grant Funds
21
Grant Funding for AdditionalGrant Years
  • Non-competing Continuation Application

22
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23
Financial Reporting
24
Grant Requirements
  • Project plan in application
  • Requirements in request for applications (RFA)
  • Terms and conditions in the Notice of Grant Award
  • Public Health Service Grant policies
  • SAMHSA participant protection requirements
  • Prior Government approval

25
Project Plan in the Grant Application
26
Program Requirements in the RFA
27
Notice of Grant Award
  • Standard Terms and Conditions
  • Special Terms and Conditions

28
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30
HHSGrants Policy Statement
U.S. Department of Health and Human
ServicesOffice of the Assistant Secretary for
Resources and TechnologyOffice of Grants October
1, 2006
31
Grants Management Actions
For all correspondence regarding your grant, be
sure to reference your SAMHSA-assigned grant
number!
32
Government Approval Is Needed
  • Rebudgeting
  • Use of carryover funds
  • Change in key personnel
  • Change in effort
  • No-cost extensions
  • Change in grantee organization

33
Government Approval Procedures
  • Initiated by the Project Director of the grant
  • Written request countersigned by responsible
    business official at the grantee organization
  • Submitted to the Grants Management Specialist
    with copy to Government Project Officer
  • Reviewed for completeness and allowability by
    Grants Management Specialist
  • Forwarded to Government Project Officer for
    recommendation of approval or disapproval
  • If approved, the Grants Management Officer will
    issue a new Notice of Grant Award to the grantee
    organization documenting the grants management
    action

34
Rebudgeting
  • SAMHSA grantees are allowed a certain degree of
    latitude to rebudget within and between budget
    categories in the approved total direct budget of
    the project to meet unanticipated requirements or
    to accomplish certain programmatic changes.
  • However, significant rebudgeting requires prior
    approval from SAMHSA Grants Management.
  • Significant rebudgeting occurs when the
    cumulative amount of transfers among direct cost
    categories for the current budget period exceeds
    25 percent of the total amount awarded, or
    250,000, whichever is less.
  • The request must include the following
  • Detailed budget and justification
  • Amount of funds to be rebudgeted
  • Indication of which budget categories will be
    moved from and to
  • Indication as to whether there will be a change
    in scope
  • Assurance that request will not change the
    existing total cost commitment for current and
    future budget periods

35
Carryover Requests
  • A Financial Status Report (FSR) must be submitted
    to SAMHSAs Division of Grants Management.
  • Carryover Request must be signed by the Program
    Director and the business office of the
    organization and submitted to Grants Management
    no later than 90 days after the FSR is due.
  • Request must include the following
  • Justification and plans for use of carryover
  • Amount of funds requested for carryover. Must
    include a line-item budget and budget narrative
    (in text format), of requested direct and
    indirect costs
  • If unobligated balance is significant (25 percent
    of the current budget period's total costs), an
    explanation as to why available funds were not
    used must be provided

36
Change in Key Personnel
  • Change in Project Director/Key Personnel
  • The grantee organization is required to seek
    approval in writing before a substitute or
    permanent individual is appointed to replace an
    absent or departed Project Director or key
    personnel.
  • If the Project Director or key personnel is
    absent from the project for 3 months or more, a
    substitute or permanent individual must be
    proposed by the grantee organization and approved
    by SAMHSA.
  • The request for approval of a substitute or
    permanent Project Director should include the
    following
  • Justification for the change
  • Curriculum vitae of the individual proposed

37
Change in Effort
  • Whenever there is to be a change in the level of
    participation (increase or decrease) in the
    approved project by the Project Director or other
    key personnel as designated by the terms and
    conditions of award, the grantee must notify
    SAMHSA as soon as such information is known, but
    no later than 30 days before the expected date of
    departure or change in participation level.
  • The request must include the following
  • Justification for the increase or decrease in the
    level of participation
  • Statement of proposed changes in
    duties/responsibilities
  • Description of the change in effort level (from
    what percentage to what percentage)
  • Description of the duration of change
  • Indication of what rebudgeting may occur as a
    result of the change in effort

38
No-cost Extension
  • This may be requested if the grantee requires
    additional time beyond the established project
    end date to fully complete the project plan and
    objectives proposed in the original application
    or to accomplish orderly phaseout of the project.
  • The grantee must submit a written request for an
    extension to the SAMHSA awarding office no later
    than 60 days prior to the expiration date of the
    project period.
  • The request must include the following
  • Justification for the project to be granted a
    time extension
  • Length of time for the requested extension (not
    to exceed 12 months)
  • Project plans and objectives proposed for the
    time extension
  • Estimation of the amount of unexpended funds
    available for the extension period
  • A detailed line-item budget and budget narrative
    for the extension period

39
Change in Grantee Organization
  • Original grantee organization must relinquish the
    grant
  • Recipient organization must accept the grant
  • Documentation of any changes in scope of the
    project
  • New budget
  • Original grant terminated and new grant number
    assigned
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