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Welcome to the Green.Arkansas.gov Strategic Energy Plan Review and Training Session Thursday, December 3, 2009

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Title: Welcome to the Green.Arkansas.gov Strategic Energy Plan Review and Training Session Thursday, December 3, 2009


1
Welcome to the Green.Arkansas.govStrategic
Energy Plan Review and Training SessionThursday,
December 3, 2009
2
  • Agenda
  • Purpose To discuss improvement and changes for
    a revised StEP Plan
  • Welcome Teresa Marks, Arkansas Department of
    Environmental Quality
  • Opening Remarks Marc Harrison, Governors
    Office
  • Presentation Arkansas Energy Efficient State
    Government Working Group Members
  • Questions and Answers
  • Tour of ADEQ Headquarters Audree Miller

3
  • Executive Order 09-07
  • EXECUTIVE ORDER TO ENCOURAGE THE REDUCTION OF
    ENERGY CONSUMPTION BY STATE AGENCIES AND THE
    ENVIRONMENTAL IMPACT OF STATE AGENCY OPERATIONS
  • Act 1494
  • AN ACT TO PROMOTE THE CONSERVATION OF ENERGY AND
    NATURAL RESOURCES IN BUILDINGS OWNED BY PUBLIC
    AGENCIES AND INSTITUTIONS OF HIGHER EDUCATION
    AND FOR OTHER PURPOSES

4
  • Strategic Energy Plans (StEP)
  • Two primary goals of an agencys StEP
  • 1) reducing energy use and costs in an agency's
    annual maintenance and operating budget
  • 2) promoting agency operations and practices
    that will reduce, to the extent practicable, the
    environmental impact of the agency's overall
    operation
  • Each Agency StEP Must Contain
  • Agencys Energy Team members names
  • Plan for reducing annual energy costs and
  • agency environmental impact
  • Data on agencys annual energy use
  • Data on agencys annual energy use due April 1,
    2010

5
  • Strategic Energy Plans (StEP)
  • Step 1
  • Draft narrative to support agency vision
  • Gather Building data and enter information into
    StEP Facility Data Sheet
  • Submit preliminary plan online by October 31,
    2009
  • Use Templates available online at
    Green.Arkansas.Gov

6
  • Strategic Energy Plans (StEP)
  • Step 2
  • Plans will be reviewed by the Energy Efficient
    State Government Working Group
  • Suggested changes will be transmitted to the
    Agency Energy Manager for revision
  • Plans were reviewed by the Working Group on Nov.
    5th 12th
  • Plans were rated as follows
  • Green for Good 11 submittals
  • Yellow for OK, needs some work 14 submittals
  • Red for incomplete, needs more work 16
    submittals
  • Not required or undergoing agency relocation 6
    submittals
  • Revised StEPs are due for re-submittal by Friday,
    January 8, 2010
  • Step 3
  • Complete StEP Facility Data Sheet with
    information from July 1, 2007 to December 31,
    2009
  • Submit final StEP and Facility Data Sheet online
    by April 1, 2010

7
  • Revolving Loan Fund
  • What is it?   Created by Act 1372 of 2009
  • Provides a funding mechanism for state agencies,
    boards and commission who own facilities and
    would like to accomplish energy initiatives
    within their facilities
  • Who qualifies?  State agencies, boards and
    commissions
  • Excludes institutions of Higher Education, public
    schools and
  • legislative or constitutional entities of the
    State, who own
  • facilities and would like to pursue energy
    related capital
  • improvements that exceed 250,000.
  • Requirement to qualify State agencies, boards
    and commissions whose StEP has been approved via
    a Green for Good rating

8
  • Revolving Loan Fund
  • When will this be available?  Currently being
    drafted
  • Arkansas Building Authority, in conjunction with
    a number of energy partners, is in the process of
    drafting the Revolving Loan Fund rules which will
    be promulgated through a public comment period,
    public hearing and adopted by legislative
    approval.  It is expected that the loan program
    will be available for project reviews during the
    third quarter of the fiscal year.
  • Prerequisites?  The State Energy Office is
    developing criteria by which each project will be
    evaluated. 
  • Each project request in excess of 250,000 must
    meet the minimum energy criteria and the agency
    must have completed and submitted their StEP
    within the established timeline to be eligible
    for a loan award.  The agency must be able to
    repay the loan within ten (10) years of issuance.

9
  • Arkansas' Energy Efficient State Government
    Working Group
  • Governor's Office
  • Arkansas Building Authority
  • Arkansas Department of Environmental Quality
  • Arkansas Department of Information Systems
  • Arkansas Energy Office
  • Office of State Procurement
  • Clinton Foundation

10
  • Arkansas' Energy Efficient State Government
    Working Group
  • Marc Harrison - Governor's Energy Policy Adviser,
    Governor's Office
  • Anne Laidlaw - Director, Arkansas Building
    Authority
  • Carol Johnson - Energy Conservation Manager,
    Arkansas Building Authority
  • Teresa Marks - Director, Arkansas Department of
    Environmental Quality
  • Claire Bailey - Chief Technology Officer,
    Arkansas Department of Information Systems
  • Chris Benson Director, Arkansas Energy Office
  • Ed Ellis - Energy Manager, Arkansas Energy Office
  • Jane Benton - Director, Office of State
    Procurement
  • Martha Jane Murray - Clinton Climate Initiative,
    Clinton Foundation

11
  • Green.Arkansas.Gov
  • Web site designed to provide information on
    Going Green for consumers as well as state and
    local government entities
  • Central repository of Green information
    providing links to various data sources
  • The StEP submission portal providing agencies a
    secure area for uploading StEP documents

12
  • Tips for a Successful Strategic Energy Plan and
    Energy Team
  • Suggestions
  • Identify Energy Team who needs to be included?
    What are their roles?
  • Create an inclusive strategy
  • Establishing roles and actions throughout the
    organization can help to integrate good energy
    management practices.
  • Develop an action plan
  • Brainstorm with various offices/staff members to
    identify ways they can contribute
  • Hold a competition to seek ideas for energy
    efficiency from across the organization
  • Gathering recommendations from the Energy Team
    and other key personnel

13
  • Sample StEP
  • Strategic Energy Plan
  • A sample StEP Document is provided online as a
    guideline for goals, strategies, objectives, and
    actions that you may want to include in your
    plan.
  • Since some agencies are facility owners and some
    agencies lease buildings or space (which may
    include or exclude utilities), each plan will
    need to be tailored to that individual agency.

14
  • A Strategic Plan is a comprehensive plan for
    accomplishment in relation to stated goals and
    objectives. Ideally, the plan should cover
    multiple years include targets for expected
    accomplishments and propose specific performance
    measures used to evaluate progress towards those
    targets.
  • Strategic Energy Plan Suggestions
  • Examples from plans that received a Green for
    Good rating will be shared on the following
    slides.

15
  • Suggestions for improving your StEP
  • Include a cover letter from the Agency Director
    that includes a brief narrative to support agency
    vision
  • StEP
  • Have identifiable file names. Name, save and
    upload your documents with your agency
    identifier, for example
  • DIS 0470 Strategic Energy 10302009 Plan
  • ABA StEP 102909
  • DIS 0470 ArkansasStEPFacilityDataSheet 10302009
  • ABA StEP DATA 102809
  • Include a cover page as previously shown to
    include the agency business area code number,
    name and contact information for the Agency
    Energy Manager
  • Section I, A B Identify Energy Team who
    needs to be included and what are their roles?
  • Section I, C Create an inclusive strategy -
    establishing roles and actions throughout the
    organization can help to integrate good energy
    management practices.
  • Section II Provide a brief summary of the
    facilities that are to be reported in the StEP
    Facility Data Sheet.

16
  • Suggestions for improving your StEP
  • Section I, A Identify Energy Team
  • Example 1 (brief from ADEQ) ADEQs EMS team is
    also its Energy Team and is composed of nine
    members from the following divisions and branches
    within the Department Administration,
    Management Services, MS Building Operations
    Branch, Computer Services, Solid Waste Recycling
    and Market Development Branch, Fiscal, and Public
    Outreach Assistance. The Energy Team will meet
    quarterly in response to EO 09-07.
  • Example 2 (detailed from Ins. Dept.) The
    Arkansas Insurance Departments Energy Team is
    comprised of at least fifteen (15) Department
    Divisions with at least one (1) representative
    from the following departments and functions
    within the organization Facilities, Operations,
    Maintenance, Administration, Finance and other
    Stakeholders. The Energy Team was established in
    September of 2009 and meets on a regular basis to
    discuss energy management issues, such as
    organization-wide energy use reduction policies,
    capital improvement plans, maintenance and other
    related issues.

17
  • Suggestions for improving your StEP
  • Continued from previous slide
  • Appointment of Energy Director
  • The Insurance Commissioner in accordance with the
    Environmental Protection Agency (EPA) Energy Star
    Program and EO 09-07 will appoint as an
    additional duty an Energy Director. This
    appointment will be in writing (See Appointment
    Order Energy Director). This appointment will
    normally not exceed one (1) year from date of
    appointment however the Commissioner may extend
    this appointment at his/her desecration. The
    Energy Director will report to and work for the
    Chief Deputy Commissioner.
  • Appointment of Energy Team
  • With the approval of the Commissioner and/or the
    Chief Deputy Insurance Commissioner, the Energy
    Director will establish and appoint an Energy
    Team to assist in the planning and implementing
    specific improvements. The Team will measure and
    track energy performance and communicate with
    management employees and other stakeholders. This
    appointment will be in writing. This appointment
    will normally not exceed one (1) year from date
    of appointment however the Energy Director may
    extend this appointment at his/her discretion.

18
  • Suggestions for improving your StEP
  • Section I, C Create an inclusive strategy
  • Example 1 (from DIS) Per the responsibilities
    charged to our agency in the Governors Executive
    Order 09-07 and as the principal agency
    responsible for information technology in
    Arkansas, the Department of Information Systems
    (DIS) is committed to serve as a leader within
    state government in the responsible use of
    technology to minimize the impact on energy and
    natural resources. DIS is committed to reducing
    energy consumption and conserving natural
    resources wherever and whenever possible. We also
    believe that the prudent management of our
    states technology infrastructure will be
    beneficial to our agency employees and taxpayers
    in financial management and energy savings. DIS
    has established an energy team for the efficient
    management of energy and natural resources. The
    fulfillment of this policy is the joint
    responsibility of the DIS Energy Team, the agency
    director and supporting personnel. Cooperation is
    required on all levels within DIS for the success
    of this policy.

19
  • Suggestions for improving your StEP
  • Section II Facility/Site Description
  • Example 1 (from DIS) DIS leases office space
    from the Arkansas Building Authority (ABA) in the
    Multi-Agency Complex (MAC) at One Capitol Mall.
    The full service lease includes utilities in the
    lease payment. DIS is billed monthly, above the
    lease amount, for the data centers actual
    electrical usage as recorded via sub-meters. ABA
    will report all utility information for DIS
    leased space. ABA provides data center electrical
    usage and cost information for monitoring and
    benchmarking purposes to DIS. This information
    will be used for Goal 1, Strategy 1.3 to identify
    and implement five or more initiatives to reduce
    power consumption in the data center.
  • DIS leases warehouse space through ABA at 2201
    Brookwood. ABA manages this space for a private
    owner. Electric and gas utilities are not
    included in this lease, therefore DIS will report
    utility usage for this facility.

20
  • Suggestions for improving your StEP
  • Continued from previous slide
  • DIS also leases space from the University of
    Arkansas on the Fayetteville and Pine Bluff
    campuses. These spaces house network equipment
    for two Point of Presence sites on the state
    network to provide redundancy for the network.
    These are full service leases which include
    utilities, therefore energy use for these sites
    will not be reported.
  • DIS manages the Arkansas Wireless Information
    System (AWIN) for Arkansas State Police (ASP)
    owned facilities. Facility and utility
    information is provided to ASP for reporting
    purposes.

21
  • Suggestions for improving your StEP
  • Section III Energy Plan Elements (Develop an
    action plan!)
  • Brainstorm with various offices/staff members to
    identify ways they can contribute
  • Hold a competition to seek ideas for energy
    efficiency from across the organization
  • Gathering recommendations from the Energy Team
    and other key personnel
  • A Strategic Plan is a comprehensive plan for
    accomplishment in relation to stated goals and
    objectives.
  • Ideally, the plan should cover multiple years
    include targets for expected accomplishments and
    propose specific performance measures used to
    evaluate progress towards those targets.

22
  • Suggestions for improving your StEP
  • Section III Energy Plan
  • Goal 1 Reduce the agency's annual maintenance
    and operating budget devoted to energy
    consumption (usage) in accordance with Executive
    Order 09-07 and Act 1494 of 2009.
  • As stated in Act 1494, energy use in all existing
    state buildings shall be reduced by twenty
    percent (20) by 2014 and thirty percent (30)
    reduction by 2017 based on energy consumption for
    the 2007 - 2008 fiscal year (FY), if the savings
    can be justified by a life cycle cost analysis.
  • Strategy 1.1 Collect annual energy usage data
    for facilities owned or leased by the reporting
    organization
  • See examples on the following slides

23
  • Suggestions for improving your StEP
  • Example 1 (from Military Dept.) The Military
    Department of Arkansas Collects annual energy
    usage data for facilities owned or leased by the
    reporting organization through the database
    Utility Management Program (UMPRO). The data
    collected is inputted into the ENERGY STAR
    Portfolio manager database.
  • Example 2 (from ASP) ASP has been tracking
    energy use at all of its facilities for many
    years. All of the costs and usage data have to
    come through the main headquarters in Little
    Rock. We will continue to track the data on a
    monthly basis for usage and costs according to EO
    09-07. The data will be collected and managed by
    our Building Maintenance Coordinator and/or
    Inmate Services Supervisor

24
  • Suggestions for improving your StEP
  • Section III Energy Plan - Goal 1, Strategy 1.2
    Collect annual energy usage data for vehicle
    fleet owned or leased by the reporting
    organization in order to improve fleet vehicle
    efficiency.
  • Example 1 (from ASCL) The miles driven and fuel
    consumed by the Arkansas State Crime Laboratory
    fleet for FY 07 was 262,907 miles and 13,560
    gallons with fleet average miles per gallon of
    19.3 MPG. The fleet numbers for FY 08 were
    286,080 miles and 15,841 gallons with fleet
    average miles per gallon of 18.0 MPG. The FY 09
    average is 255,758 miles and 14,061 gallons
    consumed with fleet average miles per gallon of
    18.1 MPG. The number of vehicles authorized for
    the ASCL is seventeen. We have a mix of cars and
    pick-up trucks. The cars are used for court
    testimony. The trucks are utilized primarily to
    pick up deceased individuals and return them to
    the ASCL-Morgue.

25
  • Suggestions for improving your StEP
  • Continued from previous slide
  • The trucks are also used to travel to clandestine
    drug labs for deeming a laboratory safe and
    taking representative evidence samples. The
    staff of the ASCL travels to every county in the
    state for court and almost every county to pick
    up deceased individuals. State law provides that
    remains of every homicide or suspicious death may
    be returned to the county of origin. The average
    age of the fleet is seven years old.
  • Example 2 (from ASP) 2008 annual mileage was
    15,196,743 Average mileage was 17,036 number of
    vehicles were 892 age of vehicles 2.6 years.
  • 2009 annual mileage was 15,818,083 Average
    mileage was 18,853 number of vehicles were 839
    age of vehicles 3.2 years.

26
  • Suggestions for improving your StEP
  • Continued from previous slide
  • 2010 mileage for July August was 3,923,640
    Average mileage was 4,530 number of vehicles
    were 866 age of vehicles 3.8 years. See
    Appendix II
  • Objective 1.2.1 Determine annual miles per
    gallon of vehicle fleet currently as a benchmark.
  • ASP has been tracking fleet fuel usage for all of
    its fleet vehicles for many years. All of the
    costs and usage data have to come through the
    main headquarters in Little Rock. We will
    continue to track the data on a monthly basis for
    usage and costs in accordance with standards.
    The data will be collected and managed by our
    Fleet Manager or Building Maintenance Coordinator
    and/or Inmate Services Supervisor/Radio Tower
    Site Maintenance. The data will then be reviewed
    by the Energy Team. Current fleet average
    BENCHMARK 15.46 mpg Appendix II

27
  • Suggestions for improving your StEP
  • Section III Energy Plan - Goal 1, Strategy 1.3
    Identify and implement five (5) initiatives to
    reduce power consumption in the data center or
    server room by 10/31/09.
  • Example 1 (from DIS) With recent efforts of
    equipment replacement, consolidation, and
    virtualization of systems, DIS has seen a 5.84
    reduction in data center electrical usage as
    reported in FY2008. DIS will continue to manage
    the State Data Center for optimal energy
    efficiency, but in the event that new state
    systems are developed and hosted in the data
    center or other agencies choose to relocate
    systems to the data center, the power load may
    increase. DIS may not see an overall power
    reduction, but will work to reduce consumption
    per operating system, which even if the total
    number of servers goes up and overall usage does
    not decrease, DIS should be able to show power
    consumption per operating system going down by
    the requested percentages of 20 reduction by
    2014 and 30 reduction by 2017.

28
  • Suggestions for improving your StEP
  • Example 1 (from DIS) Continued from previous
    slide
  • Objective 1.3.1 Develop and document
    initiatives by October 31, 2009
  • Initiatives
  • 1.3.1.1 Hot aisle/cold aisle configuration
    maintain existing and continue in other areas as
    new equipment is commissioned and old equipment
    is decommissioned.
  • 1.3.1.2 Air flow management - maintain existing
    and continue in other areas as necessary with the
    proper placement of perforated / vented floor
    tiles, KoldLok brush grommets, SubZero cubes and
    blanking panels.
  • 1.3.1.3 Cable management to provide improved
    air flow under the raised floor area of the data
    center, continue the removal of decommissioned
    power and data cabling, utilize cable management
    trays in applicable areas, utilize structured
    cabling, and work toward meeting design
    specifications outlined in the TIA-942
    Telecommunications Infrastructure Standard for
    Data Centers.

29
  • Suggestions for improving your StEP
  • Example 1 (from DIS) Continued from previous
    slide
  • 1.3.1.4 Server consolidation and virtualization
    DIS is in the process of a server optimization
    project that is composed of two efforts
  • Optimization of existing server resources using
    virtualization. This project is in progress with
    physical hardware for the new virtual
    infrastructure on site and other infrastructure
    preparations underway (i.e. racks, electrical,
    storage, toolsets, etc).  We expect a majority of
    the servers used by DIS (i.e. internal servers)
    to be migrated to the virtual infrastructure by
    the end of 2009.  Other appropriate workloads
    should be migrated by the end of FY2010. 
  • Creation of a new line of service to offer
    virtual hosting to our customers.  This offering
    will take advantage of the same virtual
    infrastructure above, but will offer a new line
    of service to customers that will save the State
    of Arkansas a considerable amount of energy,
    hardware, and administration costs for those
    participating in the service.  On average,
    approximately 3,000 is saved for every workload
    that is virtualized.  Advanced availability and
    recovery services will be available as a part of
    this service for customers who have a limited
    tolerance for downtime.

30
  • Suggestions for improving your StEP
  • Example 1 (from DIS) Continued from previous
    slide
  • 1.3.1.5 Install equipment that meets the
    Environmental Protection Agency (EPA) ENERGY STAR
    certification and/or Electronic Product
    Environmental Assessment (EPEAT) rating
    requirements as old equipment is refreshed or for
    new equipment installations. This would be as
    applicable for network and data center server
    equipment.
  • 1.3.1.6 Replace aging power and environmental
    systems, i.e. centralized Uninterruptible Power
    Supply (UPS), battery string, diesel generator,
    and computer room air conditioners or handlers
    (CRACs or CRAHs). Equipment with variable speed
    drives should be installed.
  • 1.3.1.7 Power distribution bring transformers,
    switchgear, backup power systems closer to the
    load (servers, etc. in the data center). Ten to
    15 percent of total electrical power is lost in
    these systems. Efficiencies can be gained by
    having these systems closer to the load.

31
  • Suggestions for improving your StEP
  • Example 2 (from AEDC)
  • Objective 1.3.1  Develop a means to measure
    power consumption relative to work output, for
    example with metered rack power distribution
    units
  • Objective 1.3.2  Develop administrative policies
    that support green initiatives
  • Objective 1.3.3  Consolidate physical servers
    using virtualization software. This saves on
    software license costs, reduces energy
    requirements for physical servers and reduces
    cooling requirements
  • Objective 1.3.4  Implement an IT Asset
    Management system to help prevent duplication and
    to utilize surplus hardware and software already
    in inventory
  • Objective 1.3.5  Review and revise laptop and
    desktop computer lifecycles. Most are based on a
    three year life. With recent improvements to
    CPU, memory and drive capacities the useful life
    of most can be extended which results in IT
    savings and helps environment performance

32
  • Suggestions for improving your StEP
  • Example 2 (from AEDC) Continued from previous
    slide
  • Objective 1.3.6 Acquire newer model UPS system.
    Recent UPS systems are about 30 more energy
    efficient than models from just a few years ago
  • Objective 1.3.7 Implement Storage
    Virtualization software. A majority of
    datacenters have storage that is allocated but
    not used. Storage Virtualization allocates on an
    as needed basis which maximizes storage usage and
    helps reduce the amount of physical storage
    devices

33
  • Suggestions for improving your StEP
  • Section III Energy Plan - Goal 1, Strategy 1. 4
    Identify and implement five (5) initiatives to
    reduce power consumption in the office and
    support areas by 10/31/09
  • Example 1 (from ADEQ) The EMS Manual Section
    5.C.1 Use of Electricity discusses initiatives
    with personal computers, printers and copiers as
    well as setting limits for non-essential
    electrical items in an employees work space.
    For example employees are not allowed to have
    small appliances such as refrigerators,
    microwaves, heaters, etc. in their work space.
    Non-essential items such as radios, grow lights,
    decorative lighting, etc. are also not permitted.
    Employees are informed by their supervisors as
    to what items are and are not allowed. ADEQ has
    implemented power saver settings on each computer
    in the agency as well as requiring staff to turn
    their computers off at the end of the day.

34
  • Suggestions for improving your StEP
  • Example 1 (from ADEQ) Continued from previous
    slide
  • 1. Policy restricting certain electrical items
    in offices (Appendix 2)
  • 2. Building lighting on timers/photo sensors
  • 3. Printers/copiers limited to shared areas
  • 4. ADEQ buildings utilize energy efficient
    lighting
  • 5. Adjustments and continued monitoring of HVAC
    system at main building.

35
  • Suggestions for improving your StEP
  • Example 2 (from ASCL) The Arkansas State Crime
    Laboratory will institute the immediate reduction
    in power consumption by the following
    initiatives.
  • Initiative 1 All non-essential lighting in
    hallways and common areas will be curtailed
  • Initiative 2 Copiers will be programmed to shut
    down at close of business, this includes fax
    operations
  • Initiative 3 Promote the policy of turning off
    all equipment on the desktop
  • Initiative 4 Set thermostats at 76 degrees in
    all office areas
  • Initiative 5 Limit the lighting in office spaces
    to the minimum necessary to accomplish ordinary
    office tasks. It should be noted that this is
    not recommended for laboratory space which makes
    up the majority of the space in the ASCL.

36
  • Suggestions for improving your StEP
  • Section III Energy Plan Goal 2 Promote
    agency operations and practices that will reduce,
    to the extent practicable, the environmental
    impact of the agency's overall operation
  • Strategy 2.1 Materials, Products and Services
    develop new or revise existing standards and
    criteria for purchasing materials, products or
    services which
  • Align with the Environmental Protection Agency's
    ENERGY STAR Qualified Products program
  • Consider the availability of bio-based products,
    as required by Act 542 of 2005
  • Express a preference for the purchase of products
    that are made from, and/or packaged with,
    recycled materials, and products that are,
    themselves recyclable in whole or in part

37
  • Suggestions for improving your StEP
  • Section III Energy Plan - Goal 2, Strategy 2.1
  • Example 1 (from ADEQ) ADEQs Environmental
    Management System Team developed Environmentally
    Preferable Purchasing (EPP) Guidelines (Appendix
    4) for the Agency. The EPP Guidelines cover all
    the objectives in Goal 2 and extend beyond to
    include such things as lawn and landscape
    maintenance, green cleaning, and integrated pest
    management. ADEQ has a Green Cleaning Policy
    (Appendix 5) and has green janitorial services
    under a contract. We also have an Integrated
    Pest Management Policy (Appendix 6) that
    incorporates preventative pest management
    techniques in order to minimize the environmental
    impacts of pesticides.

38
  • Suggestions for improving your StEP
  • Section III Energy Plan - Goal 2, Strategy 2.2
    Fuel-efficient Fleet - establish criteria for a
    more fuel-efficient fleet that will result in a
    more fuel-efficient agency and State-vehicle
    fleet
  • Example 1 (from ADH) ADH shall establish
    criteria for a more fuel-efficient fleet that
    will result in a more fuel-efficient agency and
    State-vehicle fleet.
  • ADH staff shall be encouraged to budget for the
    purchase of vehicles with higher MPG ratings and
    hybrid products. Consideration shall be given to
    life-cycle cost versus lowest-bid approach when
    purchasing vehicles, within the requirements
    established by the Office of State Purchasing.
  • In an effort to reduce fuel consumption and air
    emissions, drivers of ADH vehicles shall not idle
    the engine for more than 3 consecutive minutes
    per hour. ADH shall encourage vendor delivery
    vehicles to turn off their engines when possible.
    This does not apply to
  • Vehicles assisting in an emergency situation

39
  • Suggestions for improving your StEP
  • Example 1 (from ADH) Continued from previous
    slide
  • Vehicles housing equipment that must be used
    inside or in association with the vehicle to
    perform basic functions
  • Vehicles idling while in traffic
  • Vehicles idling because of mechanical problems
    which cause the vehicle to remain motionless and
    are out of the operators control
  • Vehicles idling to ensure adequate visibility
    through the vehicles windows. When possible,
    ice and frost should be physically removed from
    the exterior of vehicle windows.
  • Employees traveling to the same site shall be
    encouraged to share transportation in a state
    vehicle to reduce fuel costs.
  • While fuel savings is a goal, at no time shall
    services provided by Arkansas Department of
    Health be sacrificed for energy savings.

40
  • Suggestions for improving your StEP
  • Section III Energy Plan - Goal 1, Strategy 2.3
    Recycling Program establish or revitalize
    recycling programs for paper and plastic waste,
    and participate in any statewide equipment
    recycling program that may be established for
    equipment that can be utilized by other State
    agencies
  • Example 1 (from ABA)
  • General Products - ABA has a goal to implement an
    expanded recycling program to include paper,
    plastic, glass, cardboard, aluminum, and
    decommissioned IT hardware plus cabling (data and
    power) and metals by July 1, 2010. ABA has been
    participating in the States paper recycling
    program for the past year, but ABA is taking the
    initiative on its own to expand its in-house
    recycling program to include plastic, glass,
    cardboard and aluminum.

41
  • Suggestions for improving your StEP
  • Continued from previous slide
  • Buildings As an owner, ABA encourage recycling
    by providing collection stations within each of
    its facilities in which ABA staff and tenants
    routinely transfer recycled materials from inside
    building to the buildings exterior pickup bins.
    These recycle items include white office paper,
    mixed paper, card stock, manila envelopes, junk
    mail/envelopes, coated paper, magazines,
    newspapers (including comics), soft bound books,
    such as telephone books and manuals, chip board,
    corrugated cardboard, paper ream wrappers, and
    grocery sacks. Signs are posted near recycling
    bins with information on what can and cannot be
    recycled.
  • Building Materials/By-products ABA has internal
    recycling guidelines with respect to building
    materials, such as steel/aluminum and the
    recycling of oil products resulting from work
    being performed by ABA building operations staff
    and the recycling other personal products
    disposed of by ABA employees within our
    buildings.

42
  • Suggestions for improving your StEP
  • Continued from previous slide
  • ABA has a goal to install additional bins within
    ABA specifically earmarked for personal aluminum
    items, small batteries, plastic, etc. in ABA
    employee break rooms for the recycling upon
    available funding or July 1, 2010, whichever is
    sooner. Funds from aluminum recycling will be
    utilized by ABA staff for the annual holiday
    potluck. In order to conserve use of employee
    time, fuel and vehicle mileage, any and all
    recycling of items in which a state vehicle is to
    be used for the transport of these collections,
    will only be done in a coordinated effort in
    connection to other errands or duties being done
    near the drop off/recycling areas. For those
    designated employees who have volunteered and
    live or travel near recycling centers may be
    allowed to leave 30 minutes early (as their only
    reimbursement) at the end of their day to make
    such drop offs with their own vehicles. As a
    building owner, ABA has occasion to recycle metal
    and materials as a result of capital improvements
    performed on our properties. These items are to
    be taken to proper recycling points such as Sol
    Alman for proper disposal of scrap metal.

43
  • Suggestions for improving your StEP
  • Continued from previous slide
  • In certain situations, ABA may receive monies for
    the recycling of certain metals which is returned
    to ABA funding sources and used for ABAs
    building portfolio.
  • Electronics and Toners - ABAs computers and
    electronics are typically utilized until they are
    no longer a viable functioning piece of
    equipment. Items from the computers (RAM) are
    reused within other computers wherever practical.
    ABA currently participates with the Department
    of Finance and Administration Marketing and
    Distribution Office regarding the recycling of
    Electronic equipment which is no longer viable
    for ABA purposes. Items are typically sent to
    M/R on a bi-annual basis and for larger amounts
    of items to recycle, ABA will look to the
    contract through the Office of Procurement
    (intergovernmental agreement with the Federal
    Prison Industries, Inc Recycling Business Group
    http//www.arkansas.gov/dfa/procurement/documents/
    information_technology.pdf) Toners for printers
    and copiers are recycled with recycling vendors
    on an as needed basis.

44
  • Suggestions for improving your StEP
  • Example 2 (from ADEQ) ADEQ has participated in
    the state recycling program since its inception
    in 1994, and we have additionally been collecting
    plastic bottles, metal cans, and glass jars since
    2004. We utilize collection stations throughout
    our headquarters building in North Little Rock,
    and our janitorial contract was written to
    include the routine transfer of recycled
    materials from inside the building to the outside
    pickup bins. Our employee orientation includes
    an introduction to ADEQs recycling program, and
    there is a Recycling Committee that oversees the
    implementation of the Departments recycling
    program.
  • The state paper recycling contract was recently
    revised in response to EO 09-07, and we are
    currently working to get a proper bin in place
    that will function for the collection of paper.
    We are also currently in contact with a vendor to
    obtain a bin and pickup services that will allow
    us to continue collecting plastic bottles and
    metal cans.

45
  • Suggestions for improving your StEP
  • Example 2 (from ADEQ) Continued from previous
    slide
  • ADEQ also has a detailed policy in place to reuse
    and recycle our computers and other electronics
    as they are retired or replaced (Appendix 7).
    Developed in coordination with DFA and DIS, our
    policy provides for refurbishing our older
    computers, safely removing existing data, and
    reconfiguring them with properly licensed and
    free software to retain their highest value and
    greatest potential for reuse. These refurbished
    computers are then sold at market prices, with
    the revenues distributed in accordance with Act
    1410 of 2001. Electronic equipment that cant be
    reused or sold is properly cleaned of data and
    sent to MR for resale, reuse, or recycling
    according to MRs procedures.

46
  • Suggestions for improving your StEP
  • Example 2 (from ADEQ) Continued from previous
    slide
  • Lastly, there is a variety of smaller-scale
    initiatives for recycling, managed by individuals
    or sections within ADEQ. Although not part of
    our official recycling program, these other
    initiatives provide the staff at ADEQ with
    additional recycling opportunities, including
  • used motor oil
  • small batteries
  • CDs
  • egg cartons
  • ADEQ has reduced its solid waste generation by
    36 since 2005 as a result of its recycling
    program.

47
  • Suggestions for improving your StEP
  • Section III Energy Plan - Goal 1, Strategy 2.4
    Lighting Systems - establish and implement
    policies and practices that will reduce energy
    consumption attributable to lighting systems
  • Example 1 (from ABA) ABA will take the staged
    approach to the implementation of building system
    upgrades because of the interactions among all
    the energy flows within a building. Each stage
    includes changes that will affect the upgrades
    performed in subsequent stages, thus setting the
    overall process up for the greatest energy and
    cost savings possible. Lighting upgrades come
    early in the process, because the lighting system
    affects heating and cooling loads, power quality,
    and improves the electrical load which can free
    up circuits for other or future electrical loads.
    The ABA will continue to utilize guidance such
    as the Energy Star Building Manual and others to
    ensure decisions regarding modifications,
    renovations, and installations will result in the
    most cost effective approach.

48
  • Suggestions for improving your StEP
  • Example 1 (from ABA) Continued from previous
    slide
  • Buildings Along with ABA employees, Tenants
    lighting systems should be turned off when they
    are not needed (using natural light) or when the
    office/area is vacant whenever operationally
    possible. The janitorial staff is responsible
    for turning on the lights to conduct their
    cleaning activities and also to turn the lights
    back off when their tasks are complete. Building
    Operations staff will create preventive
    maintenance (PM) tasks to periodically monitor
    the contractors and report findings to ABAs
    Financial Management office. Periodic reminders
    will be sent to the Janitorial Managers to stress
    the importance of their staff taking a proactive
    approach to turning lights off. PMs will also be
    created to periodically review lighting controls
    with timers or photo sensors. Facility
    supervisors are charged with evaluating each
    interior and exterior lighting system to
    determine if additional lighting control is
    necessary to reduce energy consumption. This
    includes installing lighting sensors in
    appropriate areas. Reducing energy costs is an
    individual responsibility. Educating staff and
    tenants and then enforcing the

49
  • Suggestions for improving your StEP
  • Example 1 (from ABA) Continued from previous
    slide
  • policies to comply with turning lights off when
    they are not needed (using natural light) or when
    the office/area is vacant will save more energy
    than installing occupancy sensors and the agency
    will not incur the costs associated with
    retrofitting existing switches to occupancy
    sensors. To facilitate manual management of
    lighting and installation of occupancy sensor in
    the future, ABA will survey areas where lighting
    is controlled from a central panel board or
    existing lighting control contactor and (subject
    to availability of funding) rewire areas and
    install switches to allow for more localized
    control of fixtures.
  • Lighting Conversion Conversion to natural light
    whereby natural lighting is maximize to its
    fullest potential is an ABA goal. The use of
    natural light is dependent upon numerous factors,
    location of windows, time of day, time of year,
    and/or window type. For instance, one may not
    want to use natural light on a hot summer day
    (window facing east or west) with single pane
    windows.

50
  • Suggestions for improving your StEP
  • Example 1 (from ABA) Continued from previous
    slide
  • The additional heat load on the area during the
    summer months might result in more energy use to
    cool and condition the area. Education and
    mandatory policy adherence will set the tone for
    conserving energy. Where natural light is not
    practical, then ABA has an existing policy for
    retrofitting existing fluorescent fixtures with
    energy efficient T8, T5 lamps and electronic
    ballasts with in-house staff as well as through
    capital improvement projects. ABA will continue
    to become more energy-savings minded in choosing
    replacement lamps, ballasts, and fixtures.
    Recently, ABA has realized the benefits of
    upgrading fixtures to super T8 lamps and
    ballasts. Building Operations staff will
    continue to upgrade fixtures in-house and through
    capital improvement contracts. Since one size
    does not fit all, ABA will continue to evaluate
    the space needs to determine the correct fixture,
    ballast, lamps combinations for each application
    to ensure maximum energy reduction without
    compromising workplace lighting quality. ABA
    will continue to install CFL lamps instead of
    incandescent bulbs when feasible and practical.

51
  • Suggestions for improving your StEP
  • Example 1 (from ABA) Continued from previous
    slide
  • The ABA will install induction lamps in high
    maintenance areas where practical and feasible.
    ABA is currently working to replace ballasts and
    lamps in all T-12 fixtures with more
    energy-efficient lighting by installing
    electronic ballasts and T-8 bulbs. See also the
    ABA Minimum Standards and Criteria Sections 2-802
    and 803.
  • Within the first twelve months of plan
    implementation, the Building Operations staff
    will evaluate the facilities and determine where
    areas exist that will benefit from installing
    occupancy sensors. ABA will install the sensors
    as time and funding is available either through
    in-house labor or capital improvement contracts.
    In ABA private offices, conference rooms, storage
    rooms and areas with individual light switches,
    ABA will evaluate installing replacement room
    switches with occupancy sensor style switches to
    ensure lighting is only on when the room is
    occupied. Selected sensors will include a manual
    over-ride to allow the room lights to be turned
    off when natural light is sufficient or when
    presentations

52
  • Suggestions for improving your StEP
  • Example 1 (from ABA) Continued from previous
    slide
  • require reduced lighting. Subject to
    availability of funding, ABA will make these
    upgrades by June 30, 2011. During the first
    twelve months of plan implementation, the
    Building Operations staff will purchase light
    meters and conduct an audit of the lighting in
    all ABA facilities. Reports will be developed to
    identify existing foot candles of lighting per
    area of the facilities. Areas will be identified
    to modify existing lighting levels to an average
    illumination of 40 FC. Once the spaces have been
    modified to 40 FC, task lighting fixtures will be
    given to ABA employees that require additional
    lighting due to medical conditions and/or age
    related eyesight problems or as required
    performing their individual work related task.
    Lastly, ABA has diligently replaced 95 of all
    bulb type exit signs and replaced with LED. ABA
    will continue to replace the remaining fixtures
    to LED.

53
  • Suggestions for improving your StEP
  • Example 2 (from Military Dept.) The Military
    Department of Arkansas is committed to upgrading
    all lighting fixtures to the most energy
    efficient fixtures available.
  • Objective 2.4.1 The Military Department of
    Arkansas strongly encourages and practices the
    turning off of all lighting systems during
    non-operating hours and the Energy Team is to
    develop official policy for this subject during
    the third and fourth quarters of fiscal year
    2010.
  • Objective 2.4.2 The Military Department of
    Arkansas continues to promote the replacement of
    incandescent bulbs with ENERGY STAR fluorescent
    bulbs. Attachment G (Campaign Plan) provides the
    2008 campaign plan in the form of an email that
    was disseminated throughout the organization.
    Attachment H (Replacement Stats) reveals that the
    Military Department of Arkansas replaced 1,046
    less efficient lights / lighting systems for a
    total dollar amount of 151,313.59.

54
  • Suggestions for improving your StEP
  • Example 2 (from Military Dept.) Continued from
    previous slide
  • Objective 2.4.3 The Military Department of
    Arkansas encourages the use of occupancy light
    sensors to prevent energy waste in unoccupied
    areas and/or buildings. DCSEN, Arkansas Army
    National Guard, with the help of Stuck Associates
    is to include the purchase and installation of
    occupancy light sensors when developing the FY
    2010 construction standards manual. This manual
    will be utilized for all new construction
    projects and light sensors will be purchased /
    installed for new construction projects.
  • Objective 2.4.4 The Energy Team will produce
    policy that will maximize use of natural lighting
    whenever possible while remaining consistent with
    temperature control. Completion Date 30 June
    2010
  • Objective 2.4.5 The Energy Team will produce
    policy to remove and reduce other non-essential
    lighting. Completion Date 30 June 2010

55
  • Suggestions for improving your StEP
  • Section III Energy Plan - Goal 1, Strategy 2.5
    Heating, Ventilation, and Air Conditioning
    Systems - establish measures to ensure that
    Heating, Ventilation, and Air Conditioning (HVAC)
    systems operate at reduced levels during
    non-operating hours
  • Example 1 (from ADEQ) During the first year at
    ADEQs new headquarters, FY2008, the HVAC
    operation was devoted to fine tuning the system
    and correcting any problems that arose as a
    result of its new installation. After
    approximately a year of operation and extensive
    analysis and consultation with the companies that
    installed and programmed the system it was
    determined that there were several modifications
    that could be made in the computerized control
    program that would result in significant energy
    savings.

56
  • Suggestions for improving your StEP
  • Example 1 (from ADEQ) Continued from previous
    slide
  • As of July 1, 2009 the following HVAC energy
    saving measures were put into effect
  • Main Building
  • Since ventilation air is not needed during
    unoccupied hours, the cooling and heating minimum
    airflows on the buildings 151 VAV (variable
    airflow volume) terminals have been reduced to
    near zero during these hours. The unoccupied
    cooling thermostat set point was increased to 85
    degrees and the unoccupied heating thermostat set
    point was reduced to 60 degrees.
  • During unoccupied hours, 6 p.m. to 6 a.m. Monday
    through Friday and all day on weekends, the
    buildings ERU (Energy Recovery Unit) is shut
    down and the drives on the two AHUs (Air Handling
    Units) have been reduced to approximately 30
    percent air flow.

57
  • Suggestions for improving your StEP
  • Example 1 (from ADEQ) Continued from previous
    slide
  • Initially, not all of the FPTs (fan powered
    terminals) were programmed to activate when
    heating was called for during the buildings
    occupied hours. Consequently, all FPTs have
    been re-programmed to activate when heating is
    called for. The improved distribution of the
    heated air reduces the volume of gas needed to
    produce the desired temperature.
  • The VAV terminals for the buildings 13
    conference rooms have been programmed to go to
    minimum air flow when their overhead lights are
    off and ramp up to normal air flow when the
    lights come on.
  • Air Cooled Chiller Chilled Water Pumping System
  • The buildings chiller has been programmed to be
    off when outdoor air temperature (OAT) is less
    than 40 degrees. This ensures that when all the
    VAV

58
  • Suggestions for improving your StEP
  • Example 1 (from ADEQ) Continued from previous
    slide
  • terminals are in the heating mode, they are not
    starting from 55 degree supply air, but from a
    higher temperature, which will reduce the
    simultaneous heating and cooling and result in
    energy savings. Because of the amount of glass
    on the exterior of the building, the chiller
    should not be necessary when the OAT is less than
    40 degrees.
  • Hot Water Boilers
  • The frequent cycling of the buildings three
    boilers has necessitated the replacement of one
    of the boilers gas valve trains during the
    systems first year and one-half of operation.
    To reduce the cycling, the control band on
    boilers has been increased to reduce boiler
    cycling. The reduced cycling will result in less
    wear on the gas valve trains and therefore
    increase their longevity.

59
  • Suggestions for improving your StEP
  • Example 1 (from ADEQ) Continued from previous
    slide
  • Laboratory
  • During unoccupied hours, 6 p.m. to 6 a.m. Monday
    through Friday and all day on weekends, the
    laboratorys ERU is shut down and the drive on
    the laboratorys AHU has been reduced to
    approximately 30 percent air flow.
  • The laboratorys two exhaust fans, seven snorkel
    vents and seven fume hoods operate during
    occupied hours to evacuate any toxic fumes that
    might accumulate when the laboratory is in use.
    These fans have been programmed to shut off from
    6 p.m. to 6 a.m., Monday through Friday and all
    day on weekends. A daytime setback switch has
    been installed that will allow the exhausts to be
    activated if the lab is in use after normal hours
    or on weekends, and will allow them to be
    deactivated if the lab is not in use during
    normal daytime hours.
  • Since ventilation air is not needed during
    unoccupied hours, the cooling and heating minimum
    air flows of the laboratory buildings 22 VAV
    terminals have been reduced to near zero during
    these hours. The unoccupied cooling thermostat
    set-point was increased to 85 degrees and the
    unoccupied heating thermostat set-point was
    decreased to 60 degrees.

60
  • Suggestions for improving your StEP
  • Section III Energy Plan - Goal 1, Strategy 2.6
    Computer Equipment establish policies and
    practices designed to ensure that all
    electrically-powered equipment, including
    computer equipment, is turned off when not in
    use, and that personal computers are configured
    with default settings that ensure that computers
    go into "sleep mode" after 30 minutes or less of
    non-use
  • Example 1 (from ACIC) ACIC is a large scale user
    of computers, printers, monitors and other
    peripherals. ACIC has implemented initiatives to
    lower the energy consumption needed for the use
    of this equipment. One initiative that is
    currently in progress is to replace all of the
    CRT monitors with LCD flat panel monitors as CRT
    monitors use an electron gun that requires more
    energy than any other part of the computer. All
    of the new monitors are Energy Star compliant and
    therefore only use 1 to 2 watts of power while in
    sleep mode. Given that ACIC uses approximately
    100 monitors and that LCD monitors use only one
    quarter of the energy of a CRT monitor the
    average energy savings, assuming an energy charge
    of .08 kWh, is estimated to be 6307.20 per
    year just on the monitor use.

61
  • Suggestions for improving your StEP
  • Example 1 (from ACIC) Continued from previous
    slide
  • Additionally, ACIC will create a group policy in
    the network active directory to have all monitors
    go into standby mode after 10 minutes of
    inactivity. It is estimated that this will save
    an additional 50.00 per year per monitor in
    energy costs.
  • Example 2 (from DIS) Effective July 9, 2009, EPA
    has strengthened the requirements for earning the
    ENERGY STAR in Version 5.0. For
    Desktop/integrated desktop and notebook
    computers, products must meet stringent TEC
    requirements for estimated energy consumption.
  • DIS plans to purchase and install equipment that
    meets the ENERGY STAR certification and/or EPEAT
    rating requirements as it is refreshed or for new
    installations as applicable. EPEAT is a system
    that helps purchasers evaluate, compare, and
    select electronic products based on environmental
    attributes.

62
  • Suggestions for improving your StEP
  • Example 2 (from DIS) Continued from previous
    slide
  • The EPEAT system currently covers desktop and
    laptop computers, thin clients, workstations, and
    computer monitors. Desktops, laptops, and
    monitors that meet 23 required environmental
    performance criteria may be registered in EPEAT
    by manufacturers in 40 countries worldwide.
    Registered products are rated Gold, Silver, or
    Bronze depending on the percentage of 28 optional
    criteria they meet above the baseline criteria.
    EPEAT operates an ongoing verification program to
    assure the credibility of the registry.
  • Per the DIS October 21, 2009 equipment inventory,
    DIS has EPEAT rated equipment at the following
    levels 0 Bronze, 0 Silver, and 15.7 Gold.
    This 15.7 Gold represents 49 of 293 computers,
    which are primarily Dell laptop / notebook
    computers. By FY2011, the DIS goal upon
    equipment refresh is to reach the level of 25
    Silver, and 50 Gold for all desktop and laptop /
    notebook computers. A more specific date and
    target percentages will be determined with the
    development of an action plan for this objective.

63
  • Suggestions for improving your StEP
  • Section III Energy Plan - Goal 1, Strategy 2.7
    Paper Usage establish policies and practices
    designed to reduce the use of paper
  • Example 1 (from Dept. of Rural Services)
    Establish policies and practices to reduce the
    amount paper used by our office.
  • Will determine paper usage by 12/31/09 so DRS can
    reduce the amount of paper used in the office by
    25 by 7/01/11.
  • List of how to reduce amount of paper
  • Use email to communicate with agency employees
    and Commission.
  • For grant application requests use email, fax or
    direct to our website to download.
  • For grant information requests use email, fax or
    direct to our website.
  • Establish a multi-user station for printing and
    copying
  • Implement duplexer add-ons to printers which will
    automatically print dual-side prints of
    multi-page documents
  • Use electronic forms when possible.

64
  • Suggestions for improving your StEP
  • Example 2 (from ASCL) Objective 1 Since July 1,
    2006, the ASCL has reduced paper consumption by
    32 cases, from 182 cases to 150 cases, as of June
    30, 2009. It should be pointed out that the ASCL
    has electronically stored and generated all
    laboratory analysis reports since September 1,
    2006. The laboratory has software in place to
    electronically send analysis reports to every law
    enforcement agency and prosecuting attorney in
    the state. The laboratory has notified every
    agency in the state that the laboratory will
    cease to mail paper reports on April 1, 2010.
  • Objective 2 The ASCL will determine the
    baseline usage of paper by December 31, 2009.
  • Objective 3 The ASCL will set paper usage
    standards by December 31, 2009.
  • Objective 4 The ASCL will implement electronic
    bills immediately. The laboratory only bills for
    analysts testimony in civil court cases. This
    occurs at most five times per year.

65
  • Suggestions for improving your StEP
  • Example 2 (from ASCL) Continued from previous
    slide
  • Objective 5 The ASCL has implemented all
    electronic administration forms as of July 1,
    2009.
  • Objective 6 All personal (on-desk) printers are
    utilized only by supervisors or others who have
    the need to print confidential information.
  • Objective 7 The majority of printers in the
    Laboratory have always been networked printers
    and copiers. Multi-user scanners are utilized as
    appropriate however, scanning is an integral
    portion of most employees day.
  • Objective 8 All printers purchased within the
    past two years have duplex functionality.
  • Objective 9 All Laboratory forms and manuals
    are available online as a PDF file.

66
  • Suggestions for improving your StEP
  • Example 3 (from DIS) Objective 2.7.1 Reduce
    internal paper consumption by 25 by 07/01/11
  • Key Indicators
  • 2.7.1a Determine baseline paper usage by
    12/31/09 retroactive baseline from 07/01/09
  • 2.7.1b Set paper output standards by 12/31/09
  • DIS currently has default printing options set to
    duplex queues and will work to eliminate
    non-duplex printers.
  • 2.7.1c Implement paperless detailed billing
    delivery by 07/01/10
  • The DIS billing system has this capability, but
    more customers need to take advantage of the
    service. DIS plans to convert to all paperless
    billing by first quarter FY2011. Customers who
    desire printed billing will incur a fee for this
    service. A target date will be determined later
    via the development of an action plan for this
    objective.

67
  • Suggestions for improving your StEP
  • Example 3 (from DIS) Continued from previous
    slide
  • 2.7.1d Implement electronic administration
    forms by 07/01/11
  • For this objective and key indicator, the action
    plan that will be developed will focus on Human
    Resources forms, travel forms, and time sheets.
    DIS administration understands that clearance
    from Legislative Audit is required for automated
    forms that do not require a signature. Getting
    this approval will be the first item in the
    action plan.
  • Objective 2.7.2 Phase-out the use of personal
    on-desk printers
  • DIS will develop a policy by first quarter
    FY2011. At the current time, there is no
    documented policy, only an unwritten practice to
    not replace printers as the device reaches the
    end of useful life unless there are special
    circumstances. A date will be determined with the
    development of an action plan for this objective.

68
  • Suggestions for improving your StEP
  • Example 3 (from DIS) Continued from previous
    slide
  • Objective 2.7.3 Establish multi-user print
    stations that include printers, copiers, and
    scanners
  • DIS has approximately 25 multi-user print
    stations established. A target date and number
    will be determined with the development of an
    action plan for this objective.
  • Objective 2.7.4 Implement duplexer add-ons to
    printers which will automatically print dual-side
    prints of multi-page documents
  • DIS uses default print queues that are set to
    duplex for dual-side print of multi-page
    docum
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