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FIELD PLACEMENT ORIENTATION

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Title: FIELD PLACEMENT ORIENTATION


1
  • FIELD PLACEMENT ORIENTATION
  • Field Placement Coordinator
  • Jackie Walker
  • jwalker_at_mail.sdsu.edu
  • (619) 594-2393

2
GLOSSARY
  • Field Placement (a.k.a. field practice,
    internship, field practicum) The placement of a
    student in a real world setting that gives the
    student an educational experience in direct
    public health work. Application of what is
    learned in course work.
  • Field Placement Coordinator Your go-to person
    for assistance and guidance through the
    internship or career development process.
  • Field Placement Site (a.k.a. Preceptor, Agency
    Site, Field Site) The organization/company where
    the practicum will take place.
  • Field Placement Planning Form (FPPF) A required
    form for all students wishing to obtain PH
    650/750 credit. Includes learning objectives and
    tasks/duties for planned internship.

3
GLOSSARY CONT.
  • Field Supervisor (a.k.a. Field Practice
    Supervisor)
  • Management-level employee individual of the
    field agency that is responsible for on-site
    supervision of the student. Must agree to meet
    with the student at least 2 hours/week for
    guidance and feedback.
  • Professional Liability Insurance - Known as
    malpractice
  • coverage this protects students against
    liability for damages
  • and cost of defense based upon his/her alleged
    or real
  • professional errors and omissions or mistakes.
  • Service-Learning Agreement A formal agreement
  • between SDSU/GSPH and the field sites. Sites
    with agreements
  • on file will ensure student liability through
    the SDSU Student
  • Professional Liability Insurance Program
    (SPLIP).

4
Purpose of Field Practice
  • The primary purpose of the field practice is to
    provide GSPH students with a real-world public
    health learning experience, where the student
    will have the opportunity to apply the skills and
    knowledge they have acquired through their
    coursework.

4
5
BENEFITS
  • Enhances your resume with career related
    experience.
  • Contacts for your future job search.
  • Learn more about your chosen industry or field.
  • Apply academic learning to hands-on situations.
  • Become more knowledgeable about general work
    functions.
  • Investigate organizational culture.
  • Learn career-related skills such as, public
    speaking, report-
  • writing, dealing with customers...
  • Polish communication skills needed in the
    workplace.

6
PAID OR UNPAID?
  • Hard times means most need paid jobs or
    internships, however dont be quick to reject
    unpaid internships. Consider these reasons
  • You stand out to that employer as someone who is
    sacrificing for the opportunity and they will
    look for ways to keep/pay you.
  • As a student, you get the first foot in the door
    during a rough economy with thousands of people
    looking to get in.
  • You get the opportunity to network and may find a
    part-time job in the field.

7
Unpaid internship When is it legal?
  • 1. It must be an educational experience, the
    equivalent of vocational school.
  • 2. It must primarily benefit the trainee.
  • 3. The intern cannot do work that would otherwise
    be done by a paid employee, and must work under
    the close supervision of a manager.
  • 4. The employer cannot profit from the intern's
    work.
  • 5. The employer must not promise upfront a paid
    job at the conclusion of the internship. It's OK
    to offer a job once the internship ends.
  • 6. The intern and employer must agree if no wages
    are to be paid. It's best to put this
    understanding in writing, and have both parties
    sign the paper.
  • Sources Jay Zweig, a Phoenix labor lawyer U.S.
    Labor Department

8
Field Placement Policies
  • All MPH students are required to have
    successfully completed a community-based public
    health field practice experience before
    graduation.
  • Requirement of a minimum of 3 units in a
    community setting, and a maximum of 12 units of
    PH 650/750 (6 of 650/6 of 750) will be allowed
  • One unit of field practice credit equates to 60
    hours or 180 hours for 3 units (360 hours for 6
    units)

8
9
Community-based Internship
  • Exposure to community health issues, practices
    and culture.
  • Experience with diverse ethnicities/cultures.
  • At least 60 of your duties/activities involve
    working outside of a university research office.
    For example, community members, public
    health/healthcare professionals and other
    stakeholders.

10
Field Placement Policies Cont.
  • Requests to work on a research project of SDSU or
  • any other university for the community field
    practice credit is acceptable as long as it can
    be demonstrated that it is a community-based
    project.
  • REQUIRED DOCUMENTATION
  • PROJECT DESCRIPTION - If you cannot find the name
    of the project on the list of Approved Sites
    located on the GSPH field practice website, then
    the project description on the FPPF must
    demonstrate that it is a community-based
    research project.
  • ACTIVITIES/DUTIES IN COMMUNITY On the FPPF, you
    must clearly indicate which duties will be in the
    research office and which will be in the
    community (i.e. community organization, outside
    venue, other public health orgs).

10
11
Field Placement Policies Cont.
  • Students employed in the public health field may
    be approved to work at their site for credit
    however, students must demonstrate that the
    experience will not be part of currently assigned
    work-related duties. Hours spent on reassigned
    duties must equal that of the required hours.
  • Students requesting a continued internship may be
    approved to continue at the same site for credit
    however, students must provide new learning
    objectives and demonstrate that the experience
    will include advanced skill acquisition and other
    new learning opportunities.
  • REQUIRED DOCUMENTATION
  • Employer/Preceptor Verification of Field Practice
    Requirements form along with FPPF

11
12
FP COURSE DESCRIPTIONS
  • PH 650 (option of 3 or 6 units) The first
    internship experience. Should be the
    community-based field practice requirement.
    After you meet requirement your next internship
    does not have to include duties in the community.
  • NOTE If you choose 3 the first semester, you
    can enroll in another 3 in another semester, but
    not recommended unless you have to.
  • PH 750 (option of 3 or 6 units) The
    second/third internship. An advanced training
    experience. May be at the same site.
  • Course has corresponding division code
  • A EPI/BIO D EH E HSA
    F HP

13
ENROLLMENT OPTIONS
  • 3 UNITS (180 hours) or 6 UNITS (360)
  • Hours can be spread out over two semesters (max).
  • Register in the semester the hours will be
    completed (at least 80 of hours must be
    completed by the last day of classes) or in the
    semester following.
  • Example You start in June and you will finish
    by end of August. You could register in the
    summer OR fall.
  • OR
  • You start in September and youre pretty sure
    you will have worked 144 hours by Dec.18th. You
    can register in Fall. If not, you would register
    in Spring.
  • NOTE You must complete required hours (180/360)
    by the end of the month.

14
FIELD PRACTICE FORMS
  • Field Placement Planning Form (FPPF) Site info,
    learning objectives duties. All students are
    required to email me a DRAFT (without signatures)
    no less than 2 weeks before last day of spring
    classes (summer) or 2 weeks before last day to
    add/drop (fall/spring).
  • Employer/Preceptor Verification of Field Practice
    Requirements Supervisor/student verification
    that internship is different. Only for those who
    request another semester at the same site OR
    credit for work at place of employment. Must be
    turned in with FPPF.

15
FIELD PRACTICE FORMS
  • Verification of Professional Liability Insurance
  • Coverage
  • ONLY IF
  • A Service-Learning Agreement is NOT on file
  • You are employed by site
  • You are covered with company liability policy
    (need to ask supervisor or HR dept.)
  • You purchase your own liability coverage (see
    instructions on form)

16
FIELD PRACTICE FORMS CONT.
  • Field Practice Enrollment Application (web-based)
    Schedule number application. Submit only AFTER
    you received email approval from Field Placement
    Coordinator.
  • Student Evaluation of Field Placement (web-based)
    Within 2 weeks of completing hours or by the
    last week of classes, whichever comes first.
  • Supervisor Evaluation of Field Placement
    (web-based) -
  • Within 2 weeks of completing hours or by the
    last week of classes, whichever comes first.

17
Options for Liability Coverage
  • 1. SDSU Student Professional Liability Insurance
  • Program (SPLIP) - all students are eligible
    to be
  • covered under the university insurance
    policy,
  • Student Professional Liability Insurance
    Program
  • (SPLIP) as long as a formal Service Learning
  • Agreement is on file between the university
    and
  • the internship site.
  • NOTE SLA sites will be posted on website.
    Process of establishing agreement can take at up
    to 4 weeks.

18
Options for Liability Coverage
  • Employer Coverage Students employed by their
    field site are most likely covered. Have
    Supervisor complete the Verification of
    Professional Liability Coverage form.
  • Personal Coverage Students who select a site
    without a formal agreement in place and do not
    want to wait 2-4 weeks to establish a
    Service-Learning agreement may opt to purchase
    their own coverage (approx. 20-30 annually). The
    student must sign the Verification of
    Professional Liability Coverage form and email or
    attach copy of policy.

19
Examples of Field Sites
  • In order to ensure that students are getting a
    truly integrative learning experience, the field
    practice must be completed in in a community
    setting including but not limited to
  • Hospitals
  • Managed Care Organizations
  • Government Agencies
  • Community Based Organizations
  • Research Institutions
  • Private Institutions
  • Some SDSU research projects/services (check
    policy)

19
20
PRECEPTOR REQUIREMENTS
  • Site, project and duties are relevant and
    appropriate to concentration.
  • For community-based requirement Duties/Tasks
    must include activities in the field/community
    via interaction with community members and/or
    public health professionals (for
    community-based requirement). Examples include
    interviews, surveys, community meetings, health
    fairs, outreach, etc.
  • Organization can provide the student with two or
    more learning opportunities, and has adequate
    staff and support (i.e. not just data entry).

21
PRECEPTOR REQUIREMENTS CONT.
  • Field Supervisor (FS) holds a paid
    management-level position within the
    organization, with the ability to assign duties.
  • FS is able to devote at least 2 hours per week to
    field training activities, including planning,
    supervision and evaluation.
  • FS agrees to complete online Evaluation Survey.

22
FIELD PLACEMENT PLANNING FORM (FPPF)
  • Read instructions and utilize sample FPPF on the
    website.
  • Fill out completely and thoroughly.
  • Provide bulleted learning objectives
    comprehensive description of the organization AND
    the project and list duties in office AND
    community.
  • Email me DRAFT at least 2-3 weeks BEFORE your
    planned start date (longer if no SLA on file). No
    signatures at this time.

23
FPPF - Learning Objectives
  • The competencies, skills, knowledge or
    understanding that you hope to acquire through
    your field experience, NOT duties.
  • Minimum of 3
  • Specific, reasonable and realistic
  • Concise statements
  • Written in present tense with action verbs that
    describe how learning will be demonstrated
  • See FPPF Instructions and Field Practice Manual
    for more guidance

23
24
Examples of Learning Objectives
  • Acquire skills in survey design and
    administration for a Latino health study
    assessing physical activity and nutrition habits
    of adult Latinas.
  • Develop and facilitate HIV health education
    classes for youth ages 12-24.
  • Network and develop working relationships with
    members and participating organizations of the
    Coalition of Children and Weight.  

24
25
Examples of Tasks/Duties
  • OFFICE DUTIES
  • Review, revise and prepare study protocols
  • Perform literature review
  • Data Entry/Analysis
  • Research and develop study tools, materials and
    curriculum.
  • IN COMMUNITY
  • Participate in outreach activities including
    health fairs and other community events.
  • Conduct street surveys, stakeholder surveys and
    focus groups at various sites.
  • Conduct health education classes for teens at
    community recreation centers.
  • Attend community and professional meetings.

26
Preparing for Field Practice
  • Go to the GSPH website and SDSU Career Services
    for resources (i.e. internship listing and
    ideas) www.publichealth.sdsu.edu
  • Sign-Up for GSPH List-Serve (Student Handbook) as
    well as others (i.e. APHA/ASPH)
  • Determine what semester to do your field practice
    in (consider class load/finances, etc.)
  • Do a complete self-assessment of your skills,
    personality traits, interests, goals and
    preferences for work settings (office, lab,
    field, etc.).

26
27
Preparing for FP Cont.
  • Set up Informational Interviews with several
    organizations/companies.
  • Network with faculty, students, friends, etc.
  • Update your resume cover letter (SDSU Career
    Services)
  • GET INVOLVED!! - DSAC, clubs, community
    coalitions related to your health area of
    interest, professional organizations (APHA)

27
28
Selecting a Site
  • Does the internship site/project qualify as an
    appropriate GSPH field practice site?
  • Are the duties/responsibilities appropriate and
    relevant to my concentration? Skill level?
  • Will I be able to apply what I am/have been
    learning in the program?
  • Will I learn a new skill (s) that I have wanted
    to learn?

28
29
Selecting a Site
  • Is the work setting/environment a good fit with
    my personality?
  • Will I have the opportunity to participate in
    trainings, conferences or other professional
    development events?
  • Does the Field Supervisor have sufficient time
    and interest in being a mentor/supervisor?
  • Is there a potential thesis opportunity?

29
30
Tips for your Internship
  • Keep yourself in check You may be a student but
    it is expected that you adhere to the same rules
    as the employees. Observe the office
    rules/environment/culture and adapt to it.
  • Always be professional Good manners, respect,
    appropriate dress and language at all times.
  • Don't refuse any task Take on all tasks and do
    them well and willinglyyou will get noticed and
    rewarded.
  • Ask questions It is okay if you dont know
    something, even if you think you should.
  • Keep a journal/portfolio Keep track of your
    contacts, resources and products you developed.

30
31
Tips for your Internship
  • Utilize me as your resource to assist you
    throughout your internship and pathway to your
    public health career.
  • Tell me about problems If your supervisor is not
    giving you the guidance/support you would like,
    youre not being given a variety of learning
    experiences, you dont have the resources you
    need to do your job, etc.then PLEASE TELL ME!

31
32
PH 650/750 Approval Process
  • Read Field Practice Manual thoroughly.
  • Download the Field Placement Check-List
  • Email DRAFT of FPPF and other documents
  • 1. Summer - 2 weeks prior to the last day of
    spring classes
  • 2. Fall/Spring - 2 weeks before the last day to
    add/drop
  • 3. During a semester- 2 weeks before the start
    of the internship.

33
PH 650/750 Approval Process
  • I review and approve. If not completed correctly
    I will send back to you. Otherwise if okay I then
    send to your Faculty Advisor for final approval.
  • Once the site/project has been approved, I will
    send you an email with approval and instructions
    to obtain signature from field supervisor
    complete online Field Practice Enrollment
    Application.
  • When you submit the application you will receive
    an electronic confirmation informing you that the
    schedule number and add code (for late
    registration) will be sent to you within 5-7
    business days.

34
Approval Process Cont.
  • Use schedule number (and add code if applicable)
    to officially add your course through WEBPORTAL.
    IMPORTANT University deadlines apply, therefore
    do not delay this step.

34
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Important Dates
  • December Submit evaluations for completed fall
    internships by last week of classes
  • Dec/January Submit FPPF for spring internships
  • May
  • Submit FPPF for summer internships
  • Submit Evaluations for spring internships by last
    week of classes.
  • July/August
  • Submit FPPF for fall internships
  • Submit Evaluations for completed summer
    internships

36
PH 650/750 Summer Enrollment Options
  • Option 1 You want to work in the summer, but
    get credit in the Fall.
  • Must submit paperwork before summer break.
  • Wait until Fall registration to submit Enrollment
    App.
  • Option 2 You want to work and get credit in
    the summer (Not an option for all divisions-
    Check summer schedule).
  • You will need to submit your paperwork no later
    than
  • April 30th.
  • Must submit enrollment application at least 1
    week
  • prior to last day of summer registration

36
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