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An Overview of Environmental Management Systems EMS

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Title: An Overview of Environmental Management Systems EMS


1
An Overview of Environmental Management Systems
(EMS)
2
WHAT IS AN ENVIRONMENTAL MANAGEMENT SYSTEM? The
ISO 14001 Definition
  • The overall management system that includes
    organizational structure, planning activities,
    responsibilities, practices, procedures,
    processes and resources for developing,
    implementing, achieving, reviewing and
    maintaining the environmental policy.

3
What is an EMS in laymans terms?
  • An EMS is really just a formal planning tool to
    help an organization organize priorities and
    pursue goals.
  • Think of it as a fitness plan for an athlete!

4
ems vs. EMS
  • All organizations have some type of environmental
    management system regardless of what they do
  • For this discussion, the focus is a more
    formalized, recognized, and structured approach
    defined in the international EMS standard, ISO
    14001
  • In most cases, additional effort is needed to
    transition from existing environmental activities
    to the more formal ISO 14001-type EMS

5
An Effective EMS
  • Supports a variety of goals
  • Ensures the impact owner is responsible
  • Is in harmony with mission
  • Recognizes continual improvement

6
Plan Do Check Act
Continual Improvement
Management Review
Environmental Policy
Planning
Checking Corrective Action
Implementation Control
7
Policy
  • Statement of an organizations intentions and
    principals in relation to its overall
    environmental performance
  • Provides a framework for the EMS objectives and
    targets

8
Planning
Determine
Identify
Significant
Environmental
Environmental Aspects
Aspects and Impacts
Establish
Identify
Activities,

Objectives,
Products
Targets and
and
Services
Programs
Determine Legal and Other
Requirements
9
Environmental Aspects
  • Identify environmental aspects of activities
    products and services that you can control and
    can influence
  • Examples include air emissions, water discharges,
    soil contamination, use of raw materials, energy
    use, use of natural resources
  • To determine those which have or can have
    significant impacts on the environment

10
Legal and Other Requirements
  • Identify legal requirements that apply to your
    facilitys aspects
  • Identify other requirements to which you
    subscribe e.g., Executive Orders, agency/bureau
    policies or voluntary practices

11
Objectives and Targets
  • Develop and pursue environmental objectives and
    targets
  • Consider legal and other requirements
  • Consider significant aspects
  • Reflect interested parties
  • Reflect policy commitments
  • Results guide how you will measure progress

12
and Program(s)
  • Develop and use a plan to achieve objectives and
    targets
  • Assign responsibility
  • Function
  • Level
  • Describe what is to be done, what will be
    measured, and what the schedule will be

13
Implementation and Control
Capabilities
Organization
Controls
Accountability
Communications
Documentation and Control of Documents
Competence
Resources, Roles, Responsibility and Authority
Training and
Awareness
Operational Controls
Communication
Emergency
Preparedness and
Response
14
Resources, Roles, Responsibility and Authority
  • Management provides resources to implement,
    maintain and improve the system
  • Roles and responsibilities are defined,
    documented, communicated

15
Competence, Training and Awareness
  • Ensure competence training to
  • Regulatory requirements
  • Standard operating procedures
  • Train on
  • EMS - awareness including policy
  • Relationship between activities and environmental
    impacts
  • Include those who perform tasks on behalf of the
    organization contractors

16
Communication
  • Ensure internal communication between levels
    and functions BOTH WAYS!
  • Decide whether to communicate externally

17
Documentation and Document Control
  • Document the System
  • Describes parts of the system and how they work
    together
  • Control system documents
  • Can be located - are legible, dated and
    maintained
  • Reviewed, approved and revised as necessary
  • Current versions are available to practitioner
  • Obsolete documents are removed from use and
    maintained if necessary

18
Operational Control
  • Identify operations and activities associated
    with significant environmental aspects
  • Develop and use procedures used in those
    operations and activities to address significant
    aspects to pursue objectives and targets

19
Emergency Preparedness and Response
  • Develop and use procedures to
  • Identify potential for accidents and emergencies
    and associated environmental impact and what
    response will be
  • Prevent, respond to and mitigate associated
    environmental impacts
  • Review and revise procedures after emergency or
    accident

20
Checking and Corrective Action
Evaluation of compliance
Monitoring and
Nonconformity,
Measuring
Records
Corrective and
Preventive Action
Periodic Internal EMS Audits
21
Monitoring and Measurement
  • Develop and use procedures to monitor and measure
    activities related to significant aspects
  • Track performance, operational controls
  • Determine success towards objectives and targets

22
Evaluation of Compliance
  • Develop and use a procedure to periodically
    evaluate compliance with legal requirements
  • Also evaluate compliance with other
    requirements
  • Records are kept of the evaluations

23
Nonconformity, Corrective and Preventive Action
  • Develop and use procedures defining
    responsibility and authority to address problems
    - who is responsible
  • Mitigate impacts
  • Identify cause
  • Develop corrective action and implement it
  • Modify procedures if necessary to prevent
    recurrence
  • Review effectiveness of modified procedures

24
Records
  • Develop and use procedures for identification,
    maintenance and disposition of environmental
    records
  • Training
  • Audits or other reviews

25
Internal EMS Audits
  • Periodically audit to determine if the EMS,
  • is being properly implemented and maintained
  • Audit information is provided to management

26
Management Review
  • Take account of
  • audit findings
  • progress records on objectives
  • changes to facilities
  • changes in activities, products or services
  • changes in technology
  • concerns of interested parties
  • other relevant information
  • To Assess the
  • suitability,
  • adequacy, and
  • effectiveness of the EMS

  • In order to determine the need for change and
    improvement to
  • the environmental policy
  • the objectives and targets
  • other elements of the EMS

27
Plan Do Check Act
Continual Improvement
Environmental Policy
Management Review
Planning
Checking Corrective Action
Implementation Control
28
Keep in mind
  • The EMS and related measurement tools are just
    that, tools. Alone, they will not guarantee
    success. The organization must use the tools, not
    just have them.
  • An effective EMS is alive constantly measuring
    performance, making adjustments, and looking for
    opportunities for continual improvement
  • An EMS cycle gets repeated to ensure it is
    meeting the policy goals, working properly and
    updated as necessary

29
Summary
  • A formal EMS reflects an accepted framework for
    managing the environmental footprint of your
    organization including sustainable practices
  • Most organizations already have several EMS
    elements in place - the system relationship is
    lacking and can be achieved by adopting the
    formal framework
  • Success comes from following the framework and
    being committed to implementation and maintenance

30
EPA Region 8 EMS Integrating Electronics
Stewardship
Kim Bartels USEPA Region 8
  • FEC Partner Call
  • April 2009

31
US building sector footprint
Its all about reducing our footprint
Keep the facilitys environmental footprint low,
and lead by example, using the building as a
learning lab and a teaching tool in the following
ways
  • Integrate EMS with LEED EB certification
  • Participate in EPA voluntary greening programs
  • Develop and maintain an integrated performance
    tracking system

Average savings of green buildings
32
How do we keep our footprint small?
33
Who are the R8 EMS players?
Management Champions
  • Recycling
  • Electronics Stewardship
  • Property Waste Mgmt.
  • Fleets, Fuels Supplies
  • Facilities
  • Records
  • Purchasing
  • Communication
  • Alternative Transportation
  • Green Roof

LEED EB Team
GreenOps Team
EMS Core Team
Integrated Performance Tracking Team
EMS Auditors
34
Current Environmental Management Programs (EMPs)
in place under the Region 8 EMS
  • Water Conservation and Efficiency
  • Transportation
  • Recycling Solid Waste Management
  • Hazardous Waste/Universal Waste Management
  • Facility Sustainable Design Operation
  • Energy Management
  • Electronic Stewardship

35
Region 8 Electronics Stewardship EMP
36
Region 8 Electronics Stewardship EMP
37
Other Elements of the Region 8 Electronics
Stewardship EMP
  • Other Sections
  • Operational Controls
  • Relevant reference documents
  • Legal other requirements
  • Program Leads Listed
  • Information Systems Program
  • Pollution Prevention
  • Infrastructure/Facilities

38
Promoting our Electronics Stewardship Activities
  • R8 Green Building Green Operations web page
    http//epa.gov/region8/building/
  • Electronics Stewardship EMP Summary for
    distribution to employees
  • New and revised electronic stewardship policies
  • Electronics Stewardship Procurement (Purchasing
    EPEAT Environmentally Preferable IT Products)
  • Power Management
  • IT Asset Management
  • Paper Consumption Reporting

39
Questions?
  • Kim Bartels
  • EPA Region 8
  • (303) 312-6346
  • bartels.kim_at_epa.gov

40
Integration of the Federal Electronics Challenge
into an Environmental Management System
Bruce Angle, EMS Manager Idaho National
Laboratory
April 2, 2009
41
Background
  • Idaho National Laboratory
  • Operated for the Department of Energy by Battelle
    Energy Alliance, LLC
  • 4,000 employees
  • 6,000 computers
  • 10,000 LCD displays
  • Four major campuses spread over 580 square miles
  • ISO 14001 Environmental Management System since
    2002

42
Why has FEC succeeded at INL?
  • It was an accident of birth
  • The Federal Electronics Challenge (FEC) was born
    into a suitable family
  • The right timing
  • The right resources
  • The right environment
  • The right support
  • The right need

43
What Makes INL Suitable?
  • Size
  • Small organizations integrate requirements well
    if everyone can see the whole picture.
    Typically, they can operate very informally.
  • Large organizations integrate requirements well
    if they are large enough that they need to have a
    formal structure, with organizational
    specialization.
  • INL is large, has a formal organization, well
    defined roles and responsibilities.

44
What Makes INL Suitable?
  • Our relationship with the Department of Energy
    (DOE)
  • DOE gives us very specific direction through our
    contract and through the DOE Order system.
  • DOE expectations for our performance are well
    defined, and communicated throughout INL
  • We operate in a regulated environment and have
    had to learn to deal with regulations and
    requirements
  • INL has effective systems in place to identify
    requirements and assign them to appropriate
    owners within the organization

45
What Makes INL Suitable?
  • INLs organization structure
  • INL has 18 management systems, including the
    Environmental Management System
  • Each management system is responsible to identify
    requirements within its functional area and
    distribute those requirements to the other
    managements systems as appropriate for
    implementation
  • Each management system is also responsible to
    implement the requirements distributed to them by
    the other management systems

46
What Makes INL Suitable?
  • ISO 14001 Registration
  • INLs EMS has all of the elements that have been
    determined to be needed for an EMS to be
    effective
  • The ability to identify and manage requirements
  • The use of Objectives and Targets to focus on
    particular needs

47
What Makes INL Suitable?
  • Senior management buy-in and support
  • Management is interested, engaged, and supports
    FEC with appropriate resources
  • FEC is recognized as the right thing to do
  • Personnel at all levels in the organization
    recognize the benefits of participation in FEC,
    are willing to do their part, and encourage their
    peers to participate as well
  • Personnel recognize that we have a lot of
    electronics, and we need to manage them
    responsibly.

48
Our Formula for Success
  • We recognize that electronics are everywhere and
    since they are essential to INL operations, they
    need to be managed responsibly
  • We have a formal organization that manages
    requirements well
  • We have clear direction
  • We have an effective EMS with the tools needed to
    do the job
  • We have strong support from the bottom to the top
    of the organization

49
Contact
  • Bruce Angle, EMS Manager
  • Bruce.Angle_at_inl.gov
  • 208 526-1841
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