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Environmental Management Systems The ISO 14001 Approach

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Systematic way of managing an organization's environmental affairs ... Environmental management just one of many responsibilities ... – PowerPoint PPT presentation

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Title: Environmental Management Systems The ISO 14001 Approach


1
Environmental Management SystemsThe ISO 14001
Approach
  • N.C. Health Physics Society
  • Boone, NC October 19, 2001 Julie
    Woosley
  • EMS Development Course
  • for Government Agencies,
  • Project Coordinator NC DPPEA

2
What is an EMS?
  • Systematic way of managing an organizations
    environmental affairs
  • Based on Plan-Do-Check-Act Model (PDCA)
  • Focused on Continual Improvement of system
  • Addresses immediate and long-term impact of an
    organizations products, services and processes
    on the environment.
  • A tool to improve environmental performance

3
Some EMS Models
  • ISO 14001
  • Metal Finishers
  • National Biosolids Partnership
  • Project XL with the United Egg Producers
  • Agriculture EMS models (livestock, soybean)
  • SGIA model
  • Federal facility models (CEMP, DOE guide)
  • Compliance-focused EMS (CFEMS)
  • Commission for Env. Cooperation (CEC guide)

4
EMS Model
Based on the P-D-C-A Model,
Plan-Do-Check-Act
Policy
Planning
Management Review
Implementation
Checking Corrective Action
5
Why Implement an EMS?To get your environmental
ducks in a row!
  • Struggling to stay in compliance and keep track
    of regulations/laws
  • Environmental management just one of many
    responsibilities
  • Establish a framework to move beyond compliance
  • Vehicle for positive change improved employee
    morale, enhanced public image
  • Employee turnover

6
Why Implement an EMS ?More reasons
  • Helps to identify the causes of environmental
    problems.
  • better to make a product right the first time
  • cheaper to prevent a spill or other accident
  • cost effective to prevent pollution
  • Trade and competitive issues
  • Inconsistency in environmental regulation and
    enforcement
  • Many individual parts may already
  • be in place just need to unify under
  • the EMS umbrella!

7
ISO 14000 A series of standards
  • Created by the International Organization of
    Standardization, a non-governmental organization
    (NGO) established in 1947, located in Switzerland
    (see handout for more info)
  • ISO is not an acronym - from the Greek iso,
    meaning
  • equal (as in isothermal)
  • ISO is a worldwide federation of national
    standards bodies from over 100 countries
    American National Standards Institute (ANSI) is
    US representative
  • They have created many standards ISO 9000, film
    speeds

8
ISO 14000 Family
  • A series of guidance documents and standards to
    help organizations address environmental issues.
    Ones below deal with EMS.
  • 14001 Environmental Management Systems
  • 14004 EMS general guidelines
  • 14010 Guidelines for Environmental Auditing
  • 14011 Guidelines for Auditing of an EMS
  • 14012 Auditing - Qualification criteria

9
To Whom Do the Standards Apply?
  • Standard is Voluntary
  • Large and Small Business Industry
  • Service Sectors (hospitals, hotels, etc.)
  • City and County Government
  • Applicable to all types of organizations, of all
    sizes anywhere in the world

10
Becoming ISO 14001 certified
  • ISO 14001 is the only certification standard
  • Registration body examines EMS for conformity to
    the ISO 14001 standard
  • Not a compliance audit, an EMS audit
  • Facility awarded registration
  • Does NOT mean that products are more
    environmentally friendly
  • Does mean have a documented EMS that is fully
    implemented and consistently followed

11
External Drivers for ISO 14001?
  • Suppliers encouraged to consider an EMS
  • by
  • IBM
  • Xerox (30,000)
  • Bristol-Myers Squibb (15,000)
  • Ford and GM
  • Toyota- choice of 3
  • MPM, Others??
  • Approx. 271,000 ISO 9000 certifications worldwide
    (est. 380 NC certifications)

12
World Picture
  • 30,303 ISO 14001 cert. in world as of 6/01
  • 1,480 ISO 14001 cert. in US as of 6/01
  • 54 companies known certified in NC, and one
    municipality
  • US is 5th in number of certifications behind
    Japan (6,648), the UK (2,500), Germany (2,400),
    and Sweden (1,911)

13
EMSs and the Federal Government
  • Published Federal Register notice 3/12/98
  • EPA Aiming for Excellence Report Sept. 99 part
    of Draft EMS Action Plan http//www.epa.gov/ems
  • Clinton signed Executive Order 4/00 requiring
    federal facilities to have an EMS by 2005
  • EPA Performance Track June 2000 requires an EMS
  • Office of Water funded pilot efforts in 10
    states, pilot program with governments, pilot
    with Biosolids Assoc.
  • New MPM (Metal Products and Machinery) Effluent
    Guidelines final rule may include EMS-based
    exemptions (P2 option)
  • EMS and Enforcement

14
N.C. EMS Related Activities
  • NC DENR EMS policy Aug. 1999
  • State Regulatory Innovation legislation
  • Sector-based EMSs (paper industry,
    screen-printing, metal finishing, furniture) see
    http//www.p2pays.org/iso/sector
  • EMS Development Course for Government Agencies
  • EMS Pilot Project with Pork Producers

15
Multi-State Working Group
  • Many states (founding states are AZ, CA, IL, MA,
    MN, NC, OR, PA, TX, WI)
  • EPA, NGOs, National Institute of Standards
    Technology, CI2, CMA
  • Implemented pilot projects with industry
  • Goal To understand and communicate the value of
    ISO 14000 in meeting public policy goals.

16
  • What does ISO 14001 Say?

17
17 Requirements in ISO 14001
18
ISO 14001 Key Elements
  • Policy Statement
  • Identification of Significant Environmental
    Impacts
  • Development of Objectives and Targets
  • Implementation Plan to Meet Obj. and Targets
  • Training
  • Management
  • Review
  • How you meet the elements is up to you

19
EMS Model
Based on the P-D-C-A Model,
Plan-Do-Check-Act
Policy
Planning
Management Review
Implementation
Checking Corrective Action
20
ISO 14001 Policy Statement (4.2)
  • Managements declaration of commitment to the
    environment.
  • Policy Statement
  • 3 Main Elements (Big 3)
  • Commitment to Compliance
  • Commitment to Prevention of Pollution, and
  • Commitment to Continual Improvement
  • Broader definition of pollution prevention
  • Available to Interested Parties

21
EMS Policy Statement
  • Must be appropriate to the nature, scale and
    environmental impacts of the organizations
    activities, products or services
  • Provides a framework for setting and reviewing
    objectives and targets
  • Way of communicating environmental mission
    internally and externally
  • Broader definition of pollution prevention than
    EPAs not just source reduction,
  • but also recycling, treatment,
  • disposal, and material substitution

22
HOW TWO N.C. COMPANIES COMMUNICATED THEIR POLICY
STATEMENT TO EMPLOYEES
23
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24
Aspects and Impacts (4.3.1)
  • An organization evaluates and addresses its own
    significant aspects, including non-regulated
    aspects
  • May be positive or negative
  • Think from the fenceline
  • Aspect Cause or Input Element of an
    organizations activities, products, or services
    which can interact with the environment
  • Impact Effect or Output Any change to the
    environment, whether adverse or beneficial,
    resulting from an organizations activities,
    products, or services

25
Aspects and Impacts
  • Consider
  • Air emissions
  • Solid/hazardous waste
  • Water effluents
  • Contamination of land
  • Noise, vibration and odor
  • Land use, energy use, water use
  • Raw material and resource use
  • Positive environmental issues
  • Example
  • Aspect - Radioactive material
  • Impact Transportation and storage issues
  • Environmental contamination

Not just regulated issues!
26
Marine Corps ISO 14001 Pilot Project
Environmental Aspects
Encampment
Input (raw material and labor)
Conservation
Lead Responsibility - Fish and Wildlife Division,
Compliance Division, and Planning Division
27
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28
Ranking/Significance Scoring
  • Consider
  • Environmental Concerns
  • Regulatory/legal exposure health/env. risks
    conservation
  • Business Concerns
  • Effect on the public image community concerns
  • Cost savings cost recovery period
    equipment/facility
  • Other issues
  • Scale, duration, and zone of impact
  • Probability of occurrence - frequent, likely,
    possible,
  • rarely, unlikely
  • Severity of impact - catastrophic, severe,
    moderate, minor

29
Example Significance Matrix
30
Marine Corps ISO 14001 Pilot Project
Scoring Guide for Ranking Significance Environment
al Planning Division
31
Legal and Other Environmental Requirements
(4.3.2)
  • Setting legal framework for the EMS
  • have a procedure to identify and access the legal
    requirements state, federal, local
  • have a documented system for keeping up-to-date
  • communicate to the right people
  • Industry-specific requirements
  • CMA Responsible Care
  • Intl.Chamber of Commerce (ICC) Charter
  • Other voluntary requirements
  • EPA ClimateWise, WasteWise, 33/50 Program
  • Green Seal

32
Planning (4.3)
Review policy
Determine significant impacts
Establish obj./target
Determine legal/ other rqmts.
33
Objectives Targets (4.3.3)
  • The organization shall establish and maintain
    documented environmental objectives and targets.
  • Can include commitment to
  • reduce waste
  • reduce or eliminate release of pollutant
  • design product to minimize environmental impact
    in production, use, and disposal.
  • Be realistic. Keep objectives simple, flexible,
    and measurable.

34
OBJECTIVES TARGETS
  • Reduce generation of hazardous waste
  • Improve indoor air quality by reducing solvent
    odors
  • Prevent spills
  • Reduce electrical use
  • Reduce spent solvent by 80 by 01/2002
  • Reduce emissions by 90 by 05/2002
  • Max. of 2 /yr. by 2003
  • Reduce electricity use by 10 by 08/2002

35
Planning
Review policy
Develop Env. Mgmt. program
Determine significant impacts
Establish obj./target
Determine legal/ other rqmts.
36
Env. Mgmt. Program
  • Plan Switch to aqueous cleaning process
  • Action- Substitute water based cleaning process
    for vapor degreasing process
  • Responsibilities - Process Engineering
  • Schedule - Bench top trials - 2 months
    (date)Full scale pilot - 3 months
    (date)Implementation period - 1 month (date)
  • Resources needed - 1 FTE for 4 months -
    Est. Budget 12,000

37
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38
Implementation (4.4)
  • Structure/responsibility (4.4.1)
  • Training, awareness, competence (4.4.2)
  • Communication (internal/external) (4.4.3)
  • Env. Mgmt. System Documentation (4.4.4)
  • Document control (4.4.5)
  • Operational control (4.4.6)
  • Emergency preparedness
  • and response (4.4.7)
  • Sections overlap For example, 4.4.2 and 4.4.6
    require that employees have info. on EMS as well
    as knowledge of environmental impacts from
    operations and activities

39
(4.4.2) Training Ex. Training Matrix
40
(4.4.5) Document Control Ex. Matrix
41
Checking/Corrective Action (4.5)
Monitoring and Measuring (4.5.1)
Non-conformance and Corrective/Preventive Action
Records (4.5.3)
(4.5.2)
EMS Auditing (4.5.4)
42
(4.5.1) Monitoring and Measuring
  • The organization shall establish and maintain
    documented procedures to monitor and measure ...
    the key characteristics of its operations that
    can have a significant impact on the environment.
  • Track how well the system is working
  • Measure the key characteristics of those
    activities that can have significant impacts
  • Analyze the root causes of problems

43
(4.5.2) Non Conformance and Corrective and
Preventive Action
  • Develop procedure for investigating, correcting,
    and preventing system deficiencies
  • Set up process for assigning responsibilities for
    and tracking completion of corrective action
  • Set up process to revise EMS procedures based on
    corrective actions

44
(4.5.3) Records
  • The organization shall establish and maintain
    procedures for the identification, maintenance
    and disposition of environmental records
  • Include - training records, audits, management
    reviews

45
(4.5.4) EMS Auditing
  • Develop internal EMS audit program
  • Are all EMS requirements met?
  • (Are we meeting the standard?)
  • Is the system working?
  • (Are we doing what we said we would?)
  • Determine audit frequency and procedures train
    auditors keep records of audits, findings, and
    follow up actions

46
EMS Model (Plan-Do-Check-Act)
Policy
Planning
Management Review
Implementation
Checking Corrective Action
47
(4.6) Management Review
  • Reviews EMS to ensure its continuing suitability,
    adequacy and effectiveness
  • Reviews process to ensure necessary information
    is collected for evaluation
  • Review must be documented
  • Consider changes to
  • policy
  • objectives
  • other EMS elements

48
Thoughts on Going for ISO 14001
  • Attend an overview class (need a champion, know
    whats coming)
  • Start with gap analysis or road map
  • 6-18 months to design and fully implement
  • Work in teams or task groups
  • Staff resources
  • Incorporate Health and Safety?
  • Level of Involvement of Suppliers/Contractors
  • Training (internal/lead auditor, overview)
  • Using an accredited trainer/registrar

49
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50
For More Information
  • DPPEA offers free on-site EMS assistance and
    training
  • DPPEA EMS web site http//www.p2pays.org/iso/
  • Julie Woosley Beth Graves,
  • EMS Gov. Project Coor. EMS Project Coor.
  • 919-715-6527 or 800-763-0136 (919) 715-6506
  • Julie.Woosley_at_ncmail.net Beth.Graves_at_ncmail.net
  • Barb Satler, EMS and Pork Producer Coor.
  • (919) 715-6519, barb.satler_at_ncmail.net
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