National eProcurement Strategy Challenges in Implementation - PowerPoint PPT Presentation

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National eProcurement Strategy Challenges in Implementation

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National eProcurement Strategy Challenges in Implementation ( eGP Platform - Functionalities & Innovations) Dated 28/11/2006 Presented by : Sh. T.A.Khan, – PowerPoint PPT presentation

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Title: National eProcurement Strategy Challenges in Implementation


1
National eProcurement Strategy Challenges in
Implementation ( eGP Platform - Functionalities
Innovations) Dated 28/11/2006
Presented by Sh. T.A.Khan, Deputy Director
General, National Informatics Centre
2
Presentation Outline
  • Scope / Procurement Functionalities
  • Solution Features / Security Aspects
  • Implementation Platform
  • Business Process Re-engineering
  • NICs experience in Implementation

3
Scope / Procurement functionalities
  • Pre-Notice Inviting Tender Approval Process
  • Online User-request/ Indent Generation
  • Tender Proposal
  • Technical Specs formation
  • General Terms and Conditions
  • Publishing of NIT
  • Pre-Bid Conference
  • Online Bid Submission
  • Bid Opening Evaluation
  • Secure Bid Opening
  • Technical Bid Evaluation
  • Financial Bid Evaluation
  • Online Comparative charts
  • Award of Contract
  • Rate Contract / Empanelment
  • Purchase Order / Work Order

4
eProcurement Solution at NIC
Indent Tender Bidding
Evaluation
5
Solution Features
  • Authentic Secure Login
  • Buyer Vendor specific Dashboard
  • Privilege Access Mapping Buyer User Specific
  • Digital Signing Verification
  • Payment Gateway Integration
  • Encryption Decryption of Bids
  • Audit Trail

6
Security Aspects
The security features incorporated in the
application ensure that
  • Activities are logged in with date time stamp.
  • No unauthorized person has access to data.
  • Sensitive data is Encrypted.
  • System can be restored in a minimal possible time
    in case of a disaster or system crash.
  • 128 bit SSL Certificate for communication between
    the browser and the web server.

7
NICs Implementation
Functionalities/ features operationalized
  • Creation of Indent , creation/configuration of
    Tender with GTC, STC, Vendor Eligibility etc
  • Electronic publishing of NIT and Tender document
  • Bidder Registration, Login and Bid preparation,
    document upload
  • Bid submission, with online payment of Tender
    Fee/ EMD
  • Bid Opening and Decryption, visible to all
    bidders
  • Simultaneous Bid Evaluation of an open tender -
    Technical/Financial.
  • Integration of three DSC CAs (NIC, TCS and nCode
    Solutions) and three banks (Bank of India, PNB
    ICICI Bank).
  • Matching Negotiation facilities
  • Rate Contract / Empanelment and generation of
    Purchase Orders
  • Server side PKI validation
  • Facility for fetching the audit trails and its
    use through an MIS
  • Automatic mail alerts to vendors/approvers/bid
    openers etc
  • Other Activities in Progress
  • Enabling e-Payment/refunds through PAOs being
    persued with CGA
  • Creation of Disaster Recovery and Data Centre
    facilities

8
Implementation Platform Deployment Architecture
9
Implementation Platform ..contd Application
Architecture
10
Business Process Re-engineering - Approach
  • Organization redesign
  • Obj Improved administration, efficiency and
    management of work
  • Separate Tender Section To carry out all the
    tender management activities
  • Reorganization of Purchase Section alignment as
    per Products and Services
  • Reduction in Process Steps
  • Obj Saves costs, time and redundancy improves
    efficiency and purchase turnaround
  • Request directly to SO (Stores) instead of HOD
    (Stores and Purchase)
  • Any document to initiate with S0 (Purchasing)
    instead of HOD (Stores and Purchase)
  • Any document to IFS to go directly to SO (IFS)
    instead of AFA
  • TEC report to flow directly to SO (Tender) after
    DGs approval
  • Unified Organization wide item codification
  • Obj To increase visibility in the procurement
    process and increase strategic compliance
  • To be used across applications
  • Committee Formation
  • Obj Streamlining of the committees and defining
    their roles in the e-Procurement system
  • System would aid DG in formation of the
    committees (Through Employee list, roles and
    designations)

11
Business Process Re-engineering - Approach
  • Automation of Processes
  • Obj Cycle time reduction
  • Collaborative tools to minimize evaluation cycle
    time
  • PKI enablement
  • Parameterization of tender specifications to
    enable automated evaluation
  • Signing, Encryption and Authentication
  • Obj Security enablement
  • - The application supports the industry standard
    for security i.e. signing and encryption.
  • - The application supports two factor
    authentication one based on credentials
    maintained by application and the other based on
    the credentials provided through digital
    certificates
  • - Digital signing, encryption and time stamping
    for bid submission by vendors
  • - Interoperability of Digital Certificates by
    all approved CAs under CCA of India
  • e-Payment Activities
  • Obj Improving transactional effectiveness
    cash flows, reduction in customer staff
    interactions cycle time, and easy-to-use and
    efficient means of payment.

12
Business Process Re-engineering - Approach
Unified Organisationwide Itemcodification
Example
13
Business Process Re-engineering - Approach
(e-Payment Framework)
  • Obj Improving transactional effectiveness cash
    flows, reduction in customer staff interactions
    cycle time, and easy-to-use and efficient means
    of payment.
  • Process Regulator RBI
  • Integration of Multiple Payment gateways - ICICI
    Bank , BOI and PNB
  • (Direct Debit Mode URL based post request
    which is a standard and secure way of
    communication between two internet applications )
  • The participating banks offer
  • Secure Internet Banking services to their
    customers,
  • Secure Payment gateway services,
  • Integration with RBIs RTGS platform for
    inter-bank funds transfer.
  • Charges
  • Suppliers No extra charges in case of direct
    debit account
  • NIC
  • No RTGS Charges
  • No extra cost for transactions
  • Status Quo maintained ( Transaction costs based
    on Agency transaction rules as per RBI
    guidelines)

14
Business Process Re-engineering - Approach Steps
in the eReceipt Process Direct Debit
15
NICs Experience in Implementation
  • Functionality / Scope
  • Creation of Indent
  • Tender Preparation
  • Bidding
  • Evaluation
  • Parallel Run
  • Items / Services
  • Open / Limited Tenders
  • Bulk Procurement / Small Procurement
  • Rate Contract / Single Purchase Order
  • Product / Services
  • Process change (BPR)
  • Standardisation of Tender documents
  • Automation of evaluation process
  • Vendor developments , Registration etc
  • Internal Process change adoption
  • Procurement procedure change notification
  • Vendor Preparedness
  • Incentives to Vendors for using eProcurement
    system

16
NICs Experience in Implementation
  • PKI Integration
  • Need for standard interface between CA and
    Application
  • DSC Usage / Fee
  • Payment Gateway Integration
  • Need for standard inteface between Payment
    Gateway and Application
  • Last minute submission of bids by Vendors
  • Unsuccessful Payments
  • Payment Reconciliation
  • Options for conventional payment
  • Security Audit
  • Audit Trail

17
Log-in Process- Home Page https//eprocure.gov.in
18
 
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