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Life to Eagle Scout Project Proposal and Related Procedures

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Life to Eagle Scout Project Proposal and Related Procedures OR My Contract with the Community and Scouting STEP ONE PLAN, DEVELOP AND GIVE LEADERSHIP TO OTHERS IN A ... – PowerPoint PPT presentation

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Title: Life to Eagle Scout Project Proposal and Related Procedures


1
Life to Eagle Scout Project Proposal and Related
Procedures
2
OR My Contract with the Community and Scouting
3
  • STEP ONE
  • PLAN, DEVELOP AND GIVE LEADERSHIP TO OTHERS IN A
    SERVICE PROJECT HELPFUL TO ANY RELIGIOUS
    INSTITUTION, SCHOOL OR YOUR COMMUNITY

4
Rules
  • Milton District believes that a scouts project
    is his thought and his love and we will Endeavour
    to make it an approvable project
  • SO LONG AS CERTAIN CRITERIA ARE MET

5
CRITRERIA
6
  • 1) Must not create financial profit for a
    commercial entity or be of a commercial nature.
    Not solely for a business or individuals gain
  • Example
  • A Scout wants to build a gazebo with garden for
    a Nursing Home so the residents have a nice place
    to sit---That is OK but if the Nursing home plans
    to rent it out for weddings etc then it is not OK

7
  • An Eagle Scout Project may not be performed for
    a business
  • Note there is no distinction of profit vs.
    nonprofit
  • As in doing the work for the business
  • Or doing something the business should be doing

8
  • 2) Not a Routine Labor project
  • Example
  • Organization wants help and gives the scout the
    plans, the check and says make it happen
  • Or Scout does routine custodian work fixing
    broken items
  • The scout must be a part of the planning and the
    fund raising.

9
  • 3) Not on Council property or part of a BSA
    Activity or Property
  • Can not do Eagle Projects on the Scout Camps or
    Visitors Service Center.
  • Remember this is a COMMUNITY SERVICE PROJECT So
    municipal parks are acceptable sites

10
  • 4) Not for a direct gain for the Scout Unit
  • Building a Scout Hut or improving a Scout hut is
    not acceptable.
  • Building a nature trail at your sponsoring
    organizations place that scouts as well as
    others may use is acceptable

11
  • 4) Must not be a fund raiser in itselfmust have
    a purpose for the fund raiser
  • Example
  • Buying a defibrillator is not acceptable, but
  • buying a defibrillator and then teaching CPR
  • classes to certify people in its use is
  • allowable

12
  • 5) It can not be an extension of an existing
    Eagle project Nor can two prospective Eagle Scout
    candidates work on the same project

13
The Key Requirement
  • The Scout must show
  • LEADERSHIP
  • Think of the project as a Troop Project and the
    Eagle Scout as the SPL of the Project
  • Not the Patrol Leader of the Project

14
The Proposal
  • The Eagle Scout Candidate must write a proposal
    of his service project
  • The best way to determine if you have included
    enough information in the proposal write up is
  • Is this proposal complete enough that another
    Scout would be able to use it to do your project
    from beginning to end exactly or better than you
    would do it without your being present!

15
Use the Eagle Scout Workbook
  • This workbook and a Quick and Easy Guide to
    the workbook is found on the Milton District Web
    Site
  • www.miltonbsa.org
  • Advancement Tab then under Eagles Nest
  • There are many forms of the Eagle Scout
    BookletUSE ONLY THE ONE ON THE MILTON WEB SITE!!

16
A BIG FIRST
  • Before you let a scout start the Eagle Scout
    project write-up have him attend the Life to
    Eagle Seminar
  • Same time and night as Eagle Board of Reviews
  • He will receive a certificate of attendance

17
THE WRITE UP
18
The Secret Revealed
  • The tendency of the scout is to do the
    description first then write the present
    conditions etc.
  • HAVE THEM WRITE THE STEP BY STEP
  • FIRST
  • Then when he does each section have him read the
    step by step and then write the section. Read
    the step by step and write description, material,
    supplies, helpers, schedule etc.

19
  • The following will describe each of the sections
    as they appear in the Eagle Scout project
    Write-up in that specific order
  • Have your scouts stick to the order
  • Creativity on the write-up scheme does not get
    extra credit.---JUST COMPLAINTS

20
GENERAL ISSUES
  • Number all pages including attachments
  • Put a header or footer on every page stating Joe
    Scout Eagle Project
  • All attachments must be referenced to somewhere
    in the text.
  • All attachments have a title and label
    (attachment or appendix A or 1 etc)
  • Include a copy of your Life to Eagle Attendance
    certificate

21
Cover page
  • Remember to write complete addresses including
    city state and zip code
  • Unit No. Include unit with number
  • Troop 2000 not T2000 or 2000
  • Unit advancement committee persons name Address
    Telephone No.
  • This is the person all correspondence with
    Atlanta Council for Eagle Board of Reviews will
    occur

22
Project Description
  • Describe the project you plan to do.
  • Key words here are brief description---dont care
    about history or past
  • State WHAT NOT HOW you will do with a brief
    explanation

23
What group will benefit from the project?
  • Benefitting Organization Telephone No
  • Name of religious institution, school or
    community
  • Street Address City State Zip code
  • Basically who is your sponsor or
  • Who are you Helping?

24
My Project will be of benefit to the group
because
  • WhyBUT Briefly
  • Dont fill with Jibber Jabber!!
  • If necessary might want to include a brief
    description of organization if needs explaining
  • For example working at your church is obvious but
    saying working at the Drake house Few might know
    what type of charity the Drake house is

25
The project concept was discussed with the
following representative of the group that will
benefit from the project.
  • This concept was discussed with my unit leader
    on Date
  • Representatives Name Date of Meeting
  • Representatives Title Phone No.
  • This is the person who is signing your project
    and will be agreeing that you completed your
    project.
  • Saying Liaison or chairman really doesnt say
    anything because it could be the organization or
    the unitstate Church Scout Liaison, etc
  • THIS MUST BE FILLED OUT BEFORE SUBMITTING TO
    DISTICT

26
Project Details
27
Present Condition
  • What is the present condition. Why is your
    project necessary
  • PICTURES are worth a thousand words
  • Use pictures when ever possible and reference to
    them
  • These pictures are the justification for the need
    of your project

28
Plans / Drawings / Designs
  • This is architectural type drawings or schematics
    or diagrams.
  • Not written step by step plans
  • Need to visualize what you want to accomplish and
    how (if building a bench include schematics and
    instructions---if taken from a book or internet
    source needs to be referenced properly
  • Each Drawing/Diagram should have a Title and
    Attachment Letter (B or 2 etc, Bench
    Construction Diagram, B3 etc.) and be referenced
    in this section
  • Include a diagram of what the finished
    product/project should look like if appropriate.
    Landscaping or benches this is possible,
    collections or blood drives this is not possible.
  • Any zoning or legal writings, specific
    specifications by community pertaining to your
    project

29
  • The plans dont have to be your original design.
    They can be from a book or web site etc.
  • Credit must be given to the author or it is
    Plagiarism.
  • Quote the author, the source exactly as you would
    for a report for school

30
  • If the plans are your original design
  • Make them neat!!!
  • State its your own design
  • USE A RULER, WRITE NEAT
  • A sloppy diagram or sloppy write up infers the
    work on the project will also be sloppy

31
Materials
  • Materials are used and can not be reused e.g.
    wood, nails, paint, stain concrete etc.

32
  • Be specific what exactly are you buying. Each
    item should have the proper dimensions (Inches,
    feet liquids- quart, gallons (shrubs) 5 gal or
    10 gal, etc.
  • Screws or nails dont say 1 say 1 box of 8
    screws or on materials list Instead state 8
    Screws size (e.g.1.5) ____ box(es) of 100
  • Dont say plants but specifically what plants
    (proper or common names)
  • Lumber specific wood size (2x6 etc) treated or
    untreated pine, cedar etc
  • Cement or Sand. Dont say 5 bags instead state 5
    20lb bags of Sand etc.
  • Paint or stainDont say 2 cans it is 2 one
    gallon cans etc.

33
  • Material Provided By Needed Cost Cost
  • Sub total___________
  • (dont forget tax)
  • Provided by---where are these materials coming
    from. Home Depot, a specialty store.
  • If you are donating an item put your or your
    familys name and in parenthesis (donated) and
    the cost of the donated itemAnother scout might
    not get that item donated. Dont say donated by
    me.

34
Supplies
  • The extras for example paper for diagramming,
    pencils, car wash soap, paper clips, rope,
    sandpaper, paper cups, trash bags, nylon strings
    or spray paint for marking areas, buckets etc.
    Can fall in here
  • If supplying bottled water instead of Cooler of
    water for drinking.
  • Include items needed as part of fund raising.
  • Lunch

35
  • Provided By Needed Cost Cost
  • Sub total___________
  • (dont forget tax)
  • Same as Materials

36
Tools
  • What tools to you need, include all, mops brooms,
    shovels, saws, paint brushes, files, sanders,
    etc.
  • Safety goggles, work gloves can go here or under
    supplies if you are supplying
  • First Aid kit
  • Cell Phone
  • Water Cooler for drinking

37
  • Tool Provided By Total Needed
  • Sub total_________
  • Total cost of project_______
  • (dont forget tax)
  • Include cost of donated items because some one
    else might not be so lucky to get them donated
  • Dont need to price donated or borrowed
    toolsassumed everyone can borrow tools except
    special power tools that will need to be rented
    like a jackhammer, chain saw, wood splitter,
    cement mixer etc
  • Rented tools costs needs to be included here

38
Step-by-Step Instructions
  • This is the heart of the project

39
  • Very specific so
  • Anybody
  • can build it equal or better than you-- just by
    reading your project proposal.

40
First Step
  • First step is usually fundraising
  • BUT Fund raising details belongs in the
    Financial Plan Section!
  • Step 1 Fundraise for the project see details in
    Financial Plan
  • is more than sufficient

41
Second Step
  • Procure materials, supplies and tools
  • How and who

42
Model Airplane Approach
  • When you build a model airplane are the
    instructions one sheet a paper with a bunch of
    steps
  • OR
  • Is there some instructions with a diagram
    specific to those instructions and then some more
    instructions with a diagram specific to those
    instructions

43
Lets Build a Cello Rack
44
Which would be easier to follow
45
This
46
  • Assembly
  • Use diagrams 4 and 3.
  • Constructing the cello rack
  • Use the drawn instructions at the beginning of
    the step-by-step instructions for where to drill
    holes and put screws.
  • Gather materials.
  • Five 6x 12
  • Three 6x 72
  • One plywood 6x 72
  • Two 6x 36
  • Two small plywood sides
  • Place two (2) 6x 72 parallel to each other
  • Place one (1) 6x 12 in between on each side of
    the two boards. Mark and drill holes using the
    hand drill screw boards in place one side at a
    time. Use the metal angle to keep the boards at
    right angles. This should create a rectangle.
  • Measure and mark the places for the three
    remaining 6x 12 boards to be placed. They
    should be placed 15.5 apart. Mark, drill holes,
    and screw.
  • Hold in place two (2) 6x 36 and mark and drill
    holes on one side of each board. Hold the ends
    of the two boards vertical to the ends of the
    base structure already built. Check to be sure it
    is level and screw together.
  • Hold in place the 6x 72 and mark and drill
    holes on both ends. Hold behind and
    perpendicular to the two 6x 36 boards, check to
    make sure that the boards are at right angles
    with a metal angle and screw into place.
  • Hold in place one (1) small plywood side and mark
    and drill holes. Be careful not to line holes up
    with any existing screws. Make sure the plywood
    side is flush with the rack and screw in place.
  • Repeat step G for the other side.
  • Hold in place the plywood 6x 72 and mark and
    drill holes on the straight side. Make sure that
    the holes only line up with the 6x 72 board.
    Hold the plywood in place and screw in place.

47
OR THIS
48
  • Cutting Wood
  • On the 48x 96 ply wood measure and cut five (4)
    major sections using diagram 1
  • 6x 96
  • 6x 96
  • 36x 36
  • 36x 60
  • Put one (1) 6x 96 aside
  • On the other 6x 96 measure 72 and cut. Put
    the 6x 72 aside and discard the 6x 24
  • On the 36x 36, measure and cut it into two (2)
    18x 36 sections
  • Using diagram 4, measure 2 on the 18 side and
    6 on the opposite 36 side. Using the chalk
    line, connect the two measurements making a 34
    long diagonal line and cut.
  • Repeat step D on the other 18x 36
  • On the 36x 60 using the chalk line divide it
    diagonally and cut. This should create two (2)
    36x 60x 70 right triangles.
  • Using diagram 5 and measure the triangle into
    five sides. Look at diagram 1 for the positions
    of each measurement. From the right angle
    measure 30 and 54. From the 54 mark measure
    2 across using the metal 90-degree angle. From
    the 30 mark measure 6 across using the metal
    90-degree angle. Using the chalk line, connect
    the 2 and the 6 mark. Once all measurements
    are checked with diagram 1 and 5, cut.
  • Repeat step G on the other triangle.
  • After all of these steps are completed there
    should be a 6x 96 , 6x 72 , two cello
    sides, and two bass sides.

49
  • Using diagram 2 measure and cut the 2x 6x 8ft
    lumber.
  • Board 1 measure two (2) 36 sections and one (1)
    24 section and cut.
  • Board 2 measure one (1) 72 section and cut.
    Save the 24 section.
  • Board 3 measure one (1) 72 section and cut.
    Save the 24 section.
  • Board 4 measure one (1) 72 section and cut.
    Save the 24 section.
  • Board 5 measure five (5) 12 sections and one
    (1) 24 section and cut. Discard extra board.
  • Board 6 measure one (1) 54 and cut. Discard
    extra board.
  • Board 7 measure one (1) 54 and cut. Discard
    extra board.
  • Boards 8, 9, 10 make no cuts.

50
  • Using diagram 3, on one side of the 6x 72
    plywood, measure and cut.
  • From end point R measure 8.25
  • Using the metal angle, measure down 3, over 3,
    and up 3. This should create a 3x 3 square.
  • From point R measure 25.75
  • Using the metal angle, measure down 3, over 3,
    and up 3. This should create a 3x 3 square.
  • From point R measure 43.25
  • Using the metal angle, measure down 3, over 3,
    and up 3. This should create a 3x 3 square.
  • From point R measure 60.75
  • Using the metal angle, measure down 3, over 3,
    and up 3. This should create a 3x 3 square.
  • Cut all four (4) of the 3x 3 squares out.
  • Using diagram 3, on one side of the 6x 96
    plywood, measure and cut.
  • From end point R measure 11.25
  • Using the metal angle, measure down 3, over 3,
    and up 3. This should create a 3x 3 square.
  • From point R measure 34.75
  • Using the metal angle, measure down 3, over 3,
    and up 3. This should create a 3x 3 square.
  • From point R measure 58.25
  • Using the metal angle, measure down 3, over 3,
    and up 3. This should create a 3x 3 square.
  • From point R measure 81.75
  • Using the metal angle, measure down 3, over 3,
    and up 3. This should create a 3x 3 square.

51
  • Assembly
  • Use diagrams 4 and 3.
  • Constructing the cello rack
  • Use the drawn instructions at the beginning of
    the step-by-step instructions for where to drill
    holes and put screws.
  • Gather materials.
  • Five 6x 12
  • Three 6x 72
  • One plywood 6x 72
  • Two 6x 36
  • Two small plywood sides
  • Place two (2) 6x 72 parallel to each other
  • Place one (1) 6x 12 in between on each side of
    the two boards. Mark and drill holes using the
    hand drill screw boards in place one side at a
    time. Use the metal angle to keep the boards at
    right angles. This should create a rectangle.
  • Measure and mark the places for the three
    remaining 6x 12 boards to be placed. They
    should be placed 15.5 apart. Mark, drill holes,
    and screw.
  • Hold in place two (2) 6x 36 and mark and drill
    holes on one side of each board. Hold the ends
    of the two boards vertical to the ends of the
    base structure already built. Check to be sure it
    is level and screw together.
  • Hold in place the 6x 72 and mark and drill
    holes on both ends. Hold behind and
    perpendicular to the two 6x 36 boards, check to
    make sure that the boards are at right angles
    with a metal angle and screw into place.
  • Hold in place one (1) small plywood side and mark
    and drill holes. Be careful not to line holes up
    with any existing screws. Make sure the plywood
    side is flush with the rack and screw in place.
  • Repeat step G for the other side.
  • Hold in place the plywood 6x 72 and mark and
    drill holes on the straight side. Make sure that
    the holes only line up with the 6x 72 board.
    Hold the plywood in place and screw in place.

52
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53
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54
  • Thus the advantage of detailed instructions with
    diagrams

55
  • You have to convince the reviewer and ultimately
    the district Advancement Chairman that you know
    what you are doing.
  • They are not blindly going to trust that you know
    what you are doing and will do a good job. They
    want to see that you know what you are doing

56
Obvious pit falls
  • Include what it should look like when finished
  • Diagrams showing the location that objects will
    be located at when finished
  • Finishing---sanding, painting, sealing
  • Anchoring or securing or cementing
  • Ensure anchored part is LEVEL and cures LEVEL
  • If power tools used make sure to CLEARLY state,
    who measures the item, who marks the item and who
    operates the power tool-in helper section

57
  • Dont Forget cleanup

58
Financial Plan
  • You have the total cost from materials, Supplies,
    Tools---now how do you finance it.

59
First things first
  • Need to show on the proposal the finances
  • First part should be the following
  • Cost of materials/supplies/tools ________
  • Value of donated items (minus) ________
  • Amount needing to be fund raised______
  • (dont forget tax)
  • Its a good idea to have extra money for
    unforeseen issues that will arise.

60
  • Dont forget many fund raising adventures have a
    cost to them (materials, supplies and sometimes
    tools) and that needs to be included in the
    proposal cost statements

61
Next How will you secure funding
62
  • 1) Ask the sponsoring organization or specific
    businesses for funding
  • Make an appointment
  • Wear your uniform
  • Bring a letter specifically requesting what you
    want of them (money list amount or specific item
    donations)
  • A copy of your proposal for them to keep
  • Presentation material (poster display pictures
    etc
  • A copy of the Unit (via Sponsoring Organization)
  • IRS 501 (c)3 form

63
  • 2) Do a fund raiser
  • Examples Car Wash (when no draught)
  • Bowlathon, dinner, yard service, baby sitting
    service, garage sale, sell candy bars, movie
    night, Vacuum out, Concert, Bake sale, Crab Cake
    Dinner, Troop Dinner
  • Skys the limit on imagination
  • You will need to show your profit Margin
  • NO RAFFLES, BINGO, Gambling Ponzi etc

64
  • 3) You can solicit funds from the community, by
    personnel requests either by a table at the
    Church, School, Grocery Store etc
  • Door to door in the community
  • State how you will distribute flyers
  • (Remember USPS Laws about mailboxes)
  • Letter writing campaign
  • Has costs such as stamps and envelopes

65
  • If you write letters to send out requesting
    donations, copies must be in your proposal,
    referenced to in the text and placed in the
    proposal as an attachment with a title and Label
    (e.g. attachment L fund raising letter)

66
Giving Point
  • On line philanthropic Service
  • In July 2009, GivingPoint became a public charity
    to help teens find and fuel their civic passion.
  • Works on a point system and the points become
    donated dollars at the end of the project

67
HOW IT WORKS FOR TEENS FOUR EASY STEPS
  • Step 1 Teens create an account profile on
    www.mygivingpoint.org
  • Step 2 Teens can begin to immediately earn
    points if they
  • Learn about causes and take the service learning
    quizzes post friend-raising and fundraising
    projects to help their causes track volunteer
    hours blog and upload pictures about community
    service experiences invite other teens to join
    GivingPoint
  • Step 3 Teens can request a grant to support a
    cause
  • Step 4 Teens can view/download their civic
    transcript and realize their full community impact

68
For every 500 points you earn, you can apply for
micro-grants for your favored nonprofits.
  •  

Take the Grant money and either pay back a loan
to yourself via your unit OR Start a Eagle
Fund at your sponsor Organization
69
WHAT TEENS CAN DO TO EARN POINTS
  • Based On calendar year
  • Time 5 points per hour, up to 5000 points
    per year
  • Talent 10 per hour, up to 5000 points per year
  • Treasure 1 point per every 5 dollars fundraised
    through GivingPoint, up
  • to 1000 points per
    year
  • Quiz 10 points per quiz (only awarded
    once per quiz)
  • Profile 10 points for completing your
    profile (picture, certain number
  • of fields)
  • Blog Entry 5 points per entry (min 50 words),
    up to 100 points per
  • year
  • Project 25 points per project once
    approved, up to 250 points per
  • year
  • Inviting Friends 5 points for every friend
    that join, 250 points per
  • year
    Affiliating
  • Non-Profits 5 points for affiliating with
    a Non-profit, up to 20 points
  • per
    year

70
You must show where your funding is coming from
  • If it is one source then state that source. If
    this source has nothing to do with the project
    then an explanation as to why they are donating
    is required
  • If it is from multiple sources then a ledger or
    statement of donations needs to be included IN
    THE PROPOSAL
  • NOTE The Ledger must be FILLED OUT COMPLETELY
    and included in the final report.

71
Ledger
72
  • Who keeps the ledger?
  • Rather than I do---
  • Project treasurer best person

73
Checks
  • Who do checks get made out to
  • Eagle Scout
  • Eagle Scout Family
  • Unit
  • Sponsor of Unit.
  • Separate Fund

74
  • Dont forget to use the users of the project as a
    source of contribution letters rather than
    hitting up the troop or your neighbors
  • Fixing a playschool playground the parents whose
    children are a better source of revenue than your
    troop or neighbors who dont care about this
    particular Pre-School

75
Receipts
  • Many donor would like a receipt for taxes.
  • Include a copy as an attachment with proposal

76
Who cant donate
  • Funds from illegal activities, including gambling
    or BINGO
  • Funds from alcohol, smoking or drugs
  • Organizations that run against the principles of
    scouting are not good sources, e.g. Loveshack

77
Family Donations
  • It was decided by the Milton District
    Advancement Committee that Scouts and their
    families (any relation from parent to 53rd
    removed cousin)
  • May contribute up to 25 of the total gross cost
    of the project.

78
  • Baby sitting or lawn service other earned money
    by the eagle scout candidate can only be used in
    the family 25 limit rule
  • However if the scout creates a service that uses
    other workers (Lawn service or babysitting
    service) where the money earned goes toward an
    eagle project rather than paying the workers any
    of this money may be used no limit.

79
  • It is acceptable for you or your family to pay
    for snacks, lunch or refreshments or bottled
    water, under the scout is courteous rule, in
    addition to the 25 rule

80
What is plan B
  • What do you do if your fundraising idea is not
    good enough to fund the project.
  • Do you have another idea or do you keep doing
    this fund raiser until you have enough

81
Overage
  • What do you do with excess monies?
  • Usually you give it to the sponsor you are
    helping.
  • If it is another organization explain why? Why
    the organization you are helping is not good
    enough for the extra money
  • Make sure sources of income know that extra
    money goes to a different place than the project
    recipient.

82
Schedule
  • How much time will you need to complete this
    project?
  • Dont just say 104 hours or 3 days
  • Need to know how many hours per day and how many
    days

83
Man-Hours
  • One of the determinants of whether the project
    is of large enough scope is by looking at man
    hours.
  • The reviewer will look at how much time the
    project took as well as the number of helpers
    required.
  • We calculate man hours the scouts dont.

84
Pitfalls
  • Fundraising takes time
  • How much time is spent on the actual fundraiser
    and how much time must elapse before going onto
    the next step
  • Example if you are doing a letter writing
    campaign how many weeks do you allow for the
    return envelopes

85
Choice one
  • Fundraising Day 1 9am to noon
  • Wait two weeks and then
  • Pre Work Day 1 6pm to 8pm purchasing materials at
    Lowes
  • Work Day 1 9am to noon
  • Measure, cut and sort wood into kits
  • Work Day two 830am to 500pm with 30 minute
    lunch break build all 6 benches
  • Work Day 2 830am to 500pm with 30 minute
    lunch break transport and install benches
  • If needed Work Day 3 830am to 500pm with 30
    minute lunch break

86
Choice Two
  • Fundraising Day 1 9am to noon
  • Wait two weeks
  • Pre Work Day 1 6pm to 8pm purchase supplies
  • Work Day one 800 am to 900 am Quartermasters
    prepare work site
  • 900am to 915am Orient the crews
  • 915am to noon Scouts measure wood, adults cut
    wood, quartermasters sort wood into kits

87
  • Work day 2
  • 800am to 900 am Quartermaters prepare work site
  • 900 to 915 Orient Crew Leaders
  • 915 to noon assemble benches
  • Noon to 1230 Lunch
  • 1230 to 400pm finish benches
  • 400-500 Cleanup

88
  • Work Day Three
  • 800am 830 am Quartermaster load up truck and
    deliver benches and tools to work site
  • 900- 930 am Quartermasters unload truck and set
    up work site
  • 930 am to 945 am Orient team leaders
  • 1000 to 1200 Cement Benches in place
  • 1200-1230 Lunch
  • 1230-430 Finish cementing benches
  • 430-530 Clean up

89
  • Work Day Four (if needed)
  • 8am to 5pm or finish
  • Finish any part not completed in previous work
    days

90
I dont want or need an hourly clock report
  • 800-900 set up
  • 900-930 orient team leaders
  • 930-1000 build base of benches 1-3
  • 1000-1100 build seats of benches 1-3
  • 1100-1200 build backs of benches 1-3
  • 1200- 1230 Lunch
  • 1230-130 build base of benches 4-6
  • 130-230 build seats of benches 4-6
  • 230-330 build backs of benches 4-6
  • 330-430 Stain all 6 benches
  • 430-530 Clean up

91
It is better to be ahead of schedule than to
explain why you were behind on schedule
  • Remember to include extra days if necessary to
    finish the project. If you think you will need
    only 1 day of fundraising and 2 work days
    schedule for 2 fund raising days and 3 work days.
    This way if you need the extra time you are not
    behind on the schedule and then need to explain
    it as a variance to your project (end of project
    descriptions).
  • Also this allows for inclimate weather.

92
Written/Printed Information
  • List each Attachment by Letter and Title
  • This is the table of contents of the attachments
  • A Before Photos
  • B1 Project Site Plan
  • B2 Bench Construction Drawing
  • Etc. Dont forget Sign-in, Sign-out Sheet For
    Record Keeping, fund raising flyers, maps,
    Letters soliciting funds, articles advertising in
    newspaper etc.

93
Helpers / Workers
  • Who are you leading,
  • How are you getting these volunteers and How are
    you leading them
  • How are you keeping track of them

94
1) State your source of volunteers
  • Any one can help you!
  • Can be but not exclusive to Scouts
  • Neighbors
  • Family
  • Church members
  • Friends
  • Male or Female
  • Youth and Adults

95
2) How are you soliciting for volunteers
  • Announcement at troop meeting
  • Volunteer sign up sheet (sample as attachment)
  • Flyer (sample as attachment)
  • Email (sample as attachment)
  • Announcement at school
  • Poster at church (sample as attachment)
  • Facebook (sample as an attachment)

96
How are you organizing or leadingHow are you
showing leadership
  • List teams and their functions
  • Who leads these teams
  • For example the team leader of fundraising crew
    might be the project treasurer
  • Or leader of the Quartermaster crew might be the
    Quartermaster

97
Numbers
  • How many Youth will you require
  • Per crew
  • Per day
  • Per Project
  • How many Adults will you require
  • Per crew
  • Per day
  • Per Project

98
Example
  • The following crews will be used for the project
  • Fundraising Crew Lead by the Treasurer
  • Will consist of 4 youth and two adults
  • This crew will man a table outside the church
    during Sunday services with a poster display of
    the project. They will accept all donations and
    answer questions about the project
  • All donations greater than 20.00 will be logged
    on the ledger sheet by the Treasurer
  • The Treasurer will turn all money in to the Troop
    Treasurer

99
  • Quartermaster Patrol
  • Will consist of 4 youth and 2 adults
  • Will be lead by the quartermaster and their
    responsibilities will be to purchase all
    materials, Supplies and tools
  • Make sure all donated supplies are at the work
    site
  • Make sure all borrowed tools are at the work site
  • The work site is set up and ready for the work
    crews prior to their arrival
  • Sort the materials into kits for the work crews
  • Make sure all borrowed tools are returned to
    their owner in equal or better shape than they
    were borrowed
  • Help in transporting materials to works sites

100
NOTE
  • Almost every project needs a QUARTERMASTER!

101
  • Measuring patrol
  • Will consist of 4 youth
  • Will measure wood and make marks for
    cutting/drilling patrol
  • Cutting/drilling patrol
  • Will consist of 2 adults
  • Will cut and drill wood based on measurements
    from measuring patrol

102
  • Assembly patrols2 patrols
  • Will consist of 4 youth per patrol with an
    assigned crew leader
  • Will assemble benches
  • (each patrol will assemble 3 of 6 benches)
  • Securing patrol 2 patrols
  • 3 youth per patrol with one of the youth being
    an older scout
  • Will dig the holes and cement the benches in
    place

103
  • So how may youth and adult will you need each day
    and total for the project?

104
Tracking Volunteers
  • How will you keep track of the time people
    volunteer for your project
  • Log sheet for volunteers with sign in and sign
    out time Include as an attachment
  • This attachment (handwritten filled in) MUST be
    in the final writeup

105
Adult Supervision
  • Minimum of two adults AT ALL TIMES
  • At least ONE of the adults MUST be Youth
    Protection Trained.

106
Adult Leaders?
  • You do not have to have adult leaders.
  • In fact if you state you will have adult leaders
    and one of them can not attend the project
    because of work or illness you need to find
    another leader or you must explain a variance in
    the final write up. With that in mind state two
    adults and if you happen to get leaders to
    volunteer all the better for you.

107
Named Ones
  • If you name a specific individual will attend
    then that person needs to attend. If they can
    not due to illness or work you either have to
    postpone your project or do the project but the
    project now has a variance that needs to be
    explained in the final write-up

108
KEEP IT SIMPLE!
  • Just state
  • There will always be at least two adults present
    at all times during the project
  • At least one of these adults will be BSA Youth
    Protection Trained

109
Work Site
  • List all sites the project will take place at
  • Work houses, project sites, fund raising sites

110
Properly list the Places
  • Work site 1
  • Kopel Residence (not my house)
  • 5315 Skidaway Drive Alpharetta GA 30022
  • Make reference to map(s)
  • Work Site 2
  • ETC.

111
Key
  • Do not use specific written directions from a
    specific place.
  • Think of it this way
  • If some one from National BSA was coming to see
    this project will these maps be enough (with a
    general Atlanta area map) to find the site.

112
  • CAN YOU FIND THE WORK PLACE?

113
Aerials dont work well for worksite Location
114
This one?
  • Too Much Zoom

115
This one?
  • Not zoomed enough

116
This works well
117
  • Remember map of site or campus showing where the
    project is taking place on that site or campus

118
Aerials work great for at the worksite
WATER SOURCE
SAW YARD
WORK SITE
119
Transportation
  • Best way to state it---and you may plagiarize
    this line
  • For all helpers under the age of eighteen,
    transportation to and from the work sites will be
    the responsibility of the Scouts, or helpers
    (if not a scout) parent or guardian or as
    arranged by his/her parent or guardian.
  • All volunteers over the age of 18 will be
    responsible for their own transportation

120
Material Transport
  • How are materials or project parts going to be
    transported to the work sites
  • Truck, Suburban, Mini Van, 20 cars, Trailer
    etc
  • Sherpas and pack mules are acceptable

121
Tour Permit
  • Is required anytime car pooling is utilized in
    any form
  • Since Tour Permits are on line leave a page blank
    for tour permit
  • Expectation is approved tour permit in final
    writeup

122
Safety
  • EVERY PROJECT REQUIRES
  • First aid kit
  • Cell Phone
  • Knowledge of where the closest hospital is in the
    event of an emergencyState the name of this
    Hospitalreference to attachment
  • Might not use tools that maim but there is a
    risk of heart attacks, objects in the eye or
    stupid Boy Tricks like throwing rocks and hitting
    another person

123
Map from Worksite to Hospital
  • Emory Johns Creek Hospital 770-454-20066325
    West Johns Crossing, Duluth, GA 30097

124
Directions to Hospital
  • Emory Johns Creek Hospital 770-454-20066325
    West Johns Crossing, Duluth, GA 30097
  • Directions
  • 1Start out going SOUTHEAST on SKIDAWAY DR toward
    SKIDAWAY CT.0.3 miles
  • 2Turn LEFT onto STATE BRIDGE RD.1.1 miles
  • 3Turn LEFT onto MEDLOCK BRIDGE RD / GA-141 N /
    PEACHTREE PKWY.3.5 miles
  • 4Turn SLIGHT LEFT onto W JOHNS XING.0.3 miles
    5Turn LEFT.lt0.1 miles 6End at Emory Johns Creek
    Hospital 6325 West Johns Crossing, Duluth, GA
    30097, US

125
Power Tools
  • Only Scouts over the age of 16 or Adults may
    operate power tools.
  • Power tools are defined as tools that can maim,
    e.g. electric (plug in or battery) saws, drills,
    chain saws, bobcats, augers etc Battery operated
    Electric Screw drivers or sanders are acceptable
    for any scout to use.
  • Only Adults may operate
  • log splitters or chain saws Nail guns
  • All operators of power tools MUST wear eye
    protection /- gloves whether it is battery
    operated or plug in.
  • If you are cutting wood Basic Totin Chit rules
    applyYou need a saw yard or safe saw area that
    is roped off or limited access room, only sawer
    and helper inside.

126
Goggles, Masks and Gloves Are masks needed?
  • Power tools masks optional unless power sprayer
  • Sanding /- mask
  • Spraying sealant, Painting mask when spraying or
    spray painting
  • Is special equipment necessary for protection
    (rubber or neoprene gloves when chemicals (weed
    Killer) are used? Be aware of hazards, and how to
    deal with them. For example, if the chemicals are
    deemed hazardous, only adults should use them to
    spray weeds, etc. and the adults should wear
    breathing protection, skin protection, etc.

127
Other Safety Issues
  • If Special Equipment is used a lecture in safe
    use of the equipment is necessary
  • Are the scouts going door to door collecting
    items---BUDDY System used
  • Any other safety features required
  • Car wash or Vacuum outorange vests for traffic
    controlone way routing of traffic

128
OTHER
  • A Tour permit will be required
  • If the activity is deemed to have a degree of
    danger to it (e.g. canoeing to the site, SCUBA
    Diving, other water related events, rock climbing
    to get to site, Bulldozers used etc.) as
    determined by the District Advancement Chairman
  • Car pooling is used

129
(No Transcript)
130
Signature Page
  • THIS NEEDS TO BE SIGNED BEFORE SUBMITTED TO
    DISTRICT
  • You need to send a copy of the signatures with
    your proposal submission
  • OR
  • The Eagle Advisor states in the Email
    transmission that the signatures have been
    obtained and are on file.

131
  • Approval Signatures for Project Plan
  • Project plans were reviewed and approved by
  • ____________________________ ___________


  • Religious institution, school, Date
  • or community representative
  • ____________________ __________
  • Scoutmaster/Coach/Advisor Date
  • _____________________
    __________
  • Unit Committee member Date
  • ______________________ ____________
  • Council or district advancement
    Date
  • committee member

132
Attachments
133
Ledger for funds Attachment -1
134
Make sure the rows and columns are large enough
to support the data
135
Receipt Attachment 2
  • Donation Receipt Date Thank you for your tax
    deductable (IRS 501 (c) 3 donation in the amount
    of _________________for Joe Scouts Eagle
    Project to supply Christmas Stockings to the
    children supported by the Childrens Restoration
    Network.

136
IRS Form 501 (c) Attachment 3
137
Volunteer sign up sheetAttachment - 4
138
Volunteer Hours Attachment- 5
139
Letter for DonationsAttachment 6
  • Attachment D Letter for money donations
  • Dear First Last Name,
  • I hope your year is going great. I have been
    extremely busy preparing my Eagle project. To
    achieve the rank of Eagle Scout, which is the
    highest rank in Boy Scouts, you must earn
    twenty-one or more merit badges, along with other
    difficult and challenging achievements. Although
    these achievements are very important for the
    rank of Eagle Scout, the dominant and most
    important qualification is to carry out a project
    worthy enough to be considered an Eagle project.
    My project will consist of building three high
    quality benches for my school, Providence
    Christian Academy. They would be placed on the
    walkway next to the Green an area between the
    High School and Elementary buildings, and would
    serve a practical purpose for students and staff.
    Also they would serve to add curb appeal for the
    school. The benches will be made from wrought
    iron, and the brick planters will act as legs.
  • Part of the Eagle project is raising enough
    money to build your project. The money raised
    will be used for the following materials brick,
    sand, block, mortar, rebar, and concrete, along
    with the custom built wrought iron benches. Money
    will also be needed to pay for the masons who
    will assist me in the building of the benches. If
    you would like to help me accomplish my Eagle
    Scout project and reach the highly distinguished
    rank of Eagle, you may donate money at this time.
    Any donation would be much appreciated. Checks
    can be made payable to Troop 143 Joe Scout
    Eagle Project, and they are tax deductible. I
    hope you will be pleased with the outcome of my
    Eagle project, and I thank you for the part your
    family plays in my Eagle Scout project.
  • Sincerely,
  • Joe Scout Eagle Scout Candidate Troop 1

140
Flyer to Solicit VolunteerAttachment 7
  • Help Needed!!!

My name is Joe Scout I am currently a life scout
working on my eagle project. My project is to
replace old benches in Azalea Park located in
Roswell with new benches that I need help
building. I can use all the help that I can get
so if you can please stop by to help me out that
would be much appreciated. Dates X, XX- X,
XX Who anyone that can help What help me with
building benches for my eagle project Where at
azalea park located in Roswell When this coming
weekend If you have any questions about what
time to come and how to get to the park please
contact me at 404-840-6711
141
Next Step
  • Unit Eagle Advisor reviews the proposal and when
    he feels it meets all the criteria just mentions,
    he forwards it to the District Advancement
    Chairman for approval

142
The Review Process
  • The District Advancement Chairman will forward
    the proposal (usually electronically) to two
    members of the District Advancement Committee
    (Eagle Advisors or volunteers from the units of
    the District.

143
  • The two other District Advancement Committee
    members will send their review/opinion to the
    District Advancement Chairman
  • The District Advancement Chairman will send a
    summary review (the Chairmans plus other two
    reviewers) to the Eagle Advisor of the Scout
    submitting the proposal

144
NOTE
  • A scout MAY NOT START his project until it has
    been approved by the District Advancement
    Chairman

145
The Verdict
  • The Project is either
  • 1) Sent back for corrections to be resubmitted
    again when the flaws are corrected
  • OR
  • 2) Approved
  • To speed scouts along we have two forms of
    approval

146
After Review
  • Usually with rejection or approval changes that
    are required are listed in the review
  • These are not suggestions but what is required
    for a District Signature
  • The Eagle advisor should review the Review and
    compare it to the amended proposal

147
  • DO NOT SEND THE NEXT EDITION OF THE PROPOSAL
    UNTIL YOU HAVE REVIEWED IT AND CHECKED IT OFF
    AGAINST THE DISTRICTS REVIEW
  • YOUR SENDING IT, IS GIVING ME YOUR WORD ALL IS
    COMPLETE AS REQUIRED!

148
30 Day Conditional Approval
  • This means the project is sound and will be
    approved with some corrections.
  • Usually this is granted electronically and the
    scout will need to obtain the District
    Advancement Chairmans signature
  • There also might be minor corrections the scout
    will need to address before signature is given.

149
  • Since the project is sound we allow the scout to
    start fundraising and purchasing materials
    however he MAY NOT START the actual physical part
    of the project until
  • The District Advancement Chairmans Signature is
    obtained

150
  • Conditional approval is only good for 30 days.
    After that all work on the project must cease
    (including fundraising until the proposal is
    signed.

151
Approved
  • Once the District Advancement Chairmans
    signature is obtained the project may proceed as
    described by the scout

152
Final Write-Up
153
Carrying Out the Project
  • Hours I Spent Working on the Project
  • Keep a notebook in your pocket---log every call,
    every letter, every second you spend on the
    project---the time will add up
  • Keep a Log or sign up sheet for volunteers
  • Use the one you used in the proposal

154
  • Include completed Volunteers time sheet (sign in
    sign out sheet)The one you used in the proposal.
  • Include a log sheet of your time spent on the
    project.
  • Your time begins when the project is accepted
    any work after that counts toward the project
    total hours

155
Fill out the numbers
  • Hours I spent Planning the project
  • Carrying out the project
  • Total hours I spent working on the Project
  • Hours Spent by Scouts, Venturers, or Other
    Individuals
  • Working on the Project
  • Total number of hours peers worked on the project
  • Grand total hours spent by me and other youth on
    the project.
  • Total hours spent by Adults to complete the
    project

156
Materials Required to Complete the Project
  • Can state same as what was planned however the
    following materials needed to be added--- Include
    specifics on what was added and the extra cost.
  • Or
  • Can submit a whole new list with prices

157
Financial
  • List all donations, Who donated and What amount
    they donated.
  • Have the completed financial ledger sheet
  • Use the ledger sheet you had in the proposal
  • What did you do with any excess funds?

158
  • ALL MONIES MUST BE ACCOUNTED FOR
  • WITH A ZERO BALLANCE

159
Changes
  • This is a most important section and the
    one that is most heavily reviewed
  • List all changes from the plan including extra
    materials and how extra cost was covered
  • Include changes in planned schedule and how it
    was worked out
  • Any other road blocks---what did you do to
    handle the situation?

160
  • The signed proposal is a contract the scout made
    with the sponsor organization and with Scouting.
  • ANY deviation to this contract MUST be explained
    as to what the deviation was, why it was
    necessary and what was done because of this
    deviation.
  • ANY deviation no matter how small or large must
    be explained

161
After Photographs
  • EXTREMELY IMPORTANT
  • Cant judge the project unless can visualize
    what was accomplished
  • Dont put incriminating pictures in (e.g.
    violations of the safety precautions

162
Approvals for Completed Project
  • Start Date of Project ____ Completion date of
    Project ____
  • This project was started and has been completed
    since I received the
  • Life Scout rank, and is respectfully submitted
    for consideration
  • __________________________ ________________
  • Applicants Signature Date
  • The project was planned, developed, and carried
    out by the candidate
  • ___________________________ _________________
  • Signature of Scoutmaster/Coach/Advisor Date
  • ___________________________
    _________________
  • Signature of representative of Date
  • religious institution, school, or community

163
  • NOTE
  • Project must be completed by 18th birthday
  • BUT
  • Signatures may be obtained after 18th Birthday

164
Statement of Ambitions and Life Purpose
  • You DO NOT need to fill this out when you are
    submitting your project for District Approval.
  • Only need this when you finish your project and
    are submitting for your Board of Review.

165
Letters of Recommendation
  • Do not need while working on Eagle Project
  • Do not need them when submitting an Application
    to Council for a Board of Review
  • MUST HAVE ALL RECOMMENDATION BY BOARD OF REVIEW
    NIGHT No exceptions
  • Note the word LETTERS is missing from this
    statement

166
Rules for Letters of Recommendation
  • The scout is only to name and deliver to the
    individual a request for a letter of
    Recommendation
  • After that he is not to have any contact with the
    individual, regarding the letters of Rec
  • The Eagle Advisor is responsible for follow up
    nagging etc for the letters

167
Problem Solving Letters of Rec
  • The Eagle Advisor may call the references and
    hound, nag etc for a written copy of the letter.
  • Emails are acceptable
  • The Eagle Advisor may speak to the reference on
    the telephone and then give a summary to the
    Board of Review.
  • Conference Call prior to the scout entering the
    BOR
  • Hard copy of the recommendation is not required

168
Board of Review Rules
  • A scout may sit for a Board of Review after his
    18th Birthday so long as all of the requirements
    have been met prior to him becoming 18

169
Requirements
  • All Merit Badges completed
  • Leadership completed
  • Leadership Project completed (signature can occur
    after 18th birthday)
  • Scoutmaster Conference

170
Signatures
  • Again the
  • Applicants Signature
  • Scoutmasters Signature
  • Committee Chairmans Signature
  • Can be obtained after the 18th Birthday

171
  • A Scout must sit for the Board of review no
    longer than 90 days after his 18th Birthday
  • If it is greater than 90 days he must petition
    the Council Advancement Chairman and explain the
    delay

172
  • If it is past 6 months the scout must petition
    National BSA and explain the delay. National
    will then decide whether the scout may sit for a
    Board of Review.

173
GOOD LUCK
  • May the Force be with You!
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