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Alpha Kappa Alpha Sorority, Incorporated


Alpha Kappa Alpha Sorority, Incorporated Protocol: Doing it the Right Way Presented by Soror Cynthia J. Finch South Eastern Regional Director Protocol: Doing It The ... – PowerPoint PPT presentation

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Title: Alpha Kappa Alpha Sorority, Incorporated

Alpha Kappa Alpha Sorority, Incorporated
  • Protocol Doing it the Right Way
  • Presented by
  • Soror Cynthia J. Finch
  • South Eastern Regional Director

Protocol Doing It The Right Way
  • Definition
  • Guiding Law and Contents
  • Workshop Specifics
  • Protocol within the chapter
  • Gifts and courtesies
  • Rituals, Dress, Jewelry, Badge and Special
    points to remember
  • References

First Step
  • Constitution and Bylaws
  • Fiscal Fitness Guide To Chapter Financial
  • Graduate Membership Intake Process Manual (
    Chapter Basileus Only)
  • History Book The Past is Prologue 1908-1999
  • Manual of Standard Procedure (Newly Revised 2004
  • Mentoring Handbook
  • Program Resource Guide
  • Process Manual
  • Program Brochure
  • Protocol Manual
  • Public Policy Program Guide (Connection Handbook)
  • Rituals (Chapter Basileus Only)
  • Say No To Hazing (Anti-Hazing Handbook)
  • Sisterly Relations Handbook
  • So Now Youre Elected Handbook
  • So You want to Run for Office
  • Standards Resource Guide
  • Undergraduate Membership Intake

  • Set of rules prescribing good manners in Sorority
    events and in ceremonies involving directorate
    members, former directorate members, national
    committee members, chapter officers, members and
    other special guests
  • A must operational procedure to prevent chaos
  • Good manners

Guiding Law and Contents Moving Graceful
1998-2002 Revised 1998
  • Developing the VIP guide for Boules and Regional
  • Invitations
  • Gifts and courtesies
  • Ritual, Dress, Jewelry, Badge and special points
    to remember
  • Order of Rank, Forms of Address, Titles and
  • Conference and special events planning/Logistics
  • The receiving lines, holding areas and Dais
  • Protocol within

Workshop Focus Protocol Within the Chapter
Member Responsibilities
Officer/Chairman Responsibilities
  • Maintain proper decorum in business meetings
  • Be on time for business meetings and special
  • Avoid undue criticism
  • Promptly pay all dues and assessments
  • Create positive climate
  • Be on time for meetings and activities
  • Be warm, gracious and impartial

Protocol Within the Chapter Continued
Role of the Chapter Protocol Committee
  • Examine current chapter practices
  • Give recommendations for policies to be approved
    by the chapter in areas of protocol, so that all
    members can become acquainted with these policies
    and adhere to them
  • Assist the chapter in becoming more knowledgeable
    regarding matters of protocol by conducting
    workshops and disseminating information
  • Serve in advisory capacity when the chapter plans
    special events

Workshop Focus Gifts and Courtesies
  • VIP courtesies and gifts at Boules and Regional
    Conferences and other special events
  • Extended to outgoing officers, committee chairmen
    and members
  • Outgoing Supreme Basileus, Regional Director and
    Chapter Basileus are presented a gift at the end
    of their term
  • Courtesies to committee chairmen or members of a
    committee are usually given by the Supreme
  • Members of the directorate are always recognized
    by the hostess group
  • Consider mode of travel of guest(s) in selecting
  • Honorarium of no less than 200 are appropriate
    for keynote speakers

Gifts and Courtesies Continued
  • Flowers
  • Honoring Alpha Kappa Alphas Own
  • Corsages and boutonnieres are appropriate for
    guests of honor, presiding official and person of
  • Floral bouquet appropriate for thanking a female
    guest of honor
  • Pink is the most frequent used color and the tea
    rose is the sororitys flower
  • All sorors must stand to greet the Supreme
  • Golden and Silver Soror special seating
  • Golden soror recognition at chapter program
  • Recognizing member contributions, other
    organization, the community

Gifts and Courtesies Continued
Caring for out-of-town guests
  • Confirm travel arrangement 12 hours prior to
  • Local transportation provided on arrival and
    departure, and during visit
  • Assign hostess(s) to meet special guest at
    airport. Arrive 15 minutes before scheduled
    arrival time of guest
  • Accommodations
  • Hospitality during visit

Workshop Focus Rituals, Dress, Jewelry and Badge
  • Rituals are conducted with dignity and reverence
    in perpetuation of the ideals of sisterhood
  • Closed to public except for the Ivy Beyond the
    Wall service
  • Closed to non-financial members except for the
    Ivy Beyond the Wall Service and Rededication when
    it is part of a reactivation activity
  • Rituals, Revised October 2000

Rituals, Dress, Jewelry and Badge
  • Dressing for Alpha Kappa Alpha Events
  • Rituals Require a specific attire
  • Formal and informal social gathering and meetings
  • Follow printed invitation for formal social
  • Alpha Kappa Alpha attire appropriate for closed
    informal events
  • Sorors are encouraged to wear pink and green at
    Rush Parties
  • Business attire for chapter meetings and
    conference business sessions

Rituals, Dress, Jewelry and Badge Continued
Badge and Jewelry
  • Badge is the official insignia worm by a member
  • Always worn on the outermost garment which is
    nearest the body
  • Not worn with formal or sports attire, especially
    slacks, culottes and short, When in doubt, Do Not
  • Do not transform the badge into another piece of
  • Life membership pin is worn on lapel of coat or

Points to Remember
  • After the Dais and special guest are formally
    introduced, limit the acknowledgement of our
    officers and dignitaries to the following
  • Acknowledge the top one or two ranking officers
    present, then state and all all who serve Alpha
    Kappa Alpha Sorority, Incorporated
  • Refer to past officers as former (I.e Former
    Regional Director)
  • Chapters have charter members, not founders
  • The correct name for our Headquarters is
    Corporate Office
  • Do not us the following statements
  • protocol having been established
  • Respectively submitted

  • Alpha Kappa Alpha Sorority, Inc., Manual of
    Standard Procedure, 2004
  • Alpha Kappa Alpha Sorority, Inc., Rituals, 2006
  • Baldrige, Letitia, Complete Guide to Executive
    Manners, New York, Rawson Associates, 1985
  • Brody, Alana and Linda White, A guide to
    effective Chapter Protocol

Questions and Answers