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INFO245 The Procurement Process Outline SSB Intro A Basic

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INFO245 The Procurement Process Outline SSB Intro A Basic Procurement Process (manual process) Role of Enterprise Systems in the Procurement Process eProcurement ... – PowerPoint PPT presentation

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Title: INFO245 The Procurement Process Outline SSB Intro A Basic


1
INFO245 The Procurement Process
2
Outline
  • SSB Intro
  • A Basic Procurement Process (manual process)
  • Role of Enterprise Systems in the Procurement
    Process
  • eProcurement

3
Super Skateboard Builders, Inc.
  • History
  • Product Line
  • Customers
  • Vendors
  • Information Systems

4
A Basic Procurement Process
  • Definition
  • Requisition to pay
  • All the steps needed to acquire/procure material
    and pay the vendor
  • Key Concepts and Assumptions
  • B2C vs. B2B commerce
  • Importance of standardized processes in B2B
  • Conceptual Framework
  • Physical Flow
  • Document and Data Flow
  • Information Flow

5
Physical / Document Flow
Physical
Document
  • Trigger Need a product from office supplies,
    raw material trading goods
  • Stakeholders Warehouse (in this case),
    purchasing, accounting
  • Who is involved in each step?
  • Communication and coordination physical
    documents

6
Purchase Requisition
7
Purchase Order
8
Packing List
9
A Goods Receipt Document
10
A Vender Invoice
11
Information Flow
  • Instance-Level Information
  • Status of a purchase requisition / order
  • Has a requisition been acted on? Has a PO been
    created and sent
  • Have goods been received for the requisition /
    order? When? Where are the goods?
  • If received, has an invoice been received? Paid?
  • If not received, when can we expect the goods?
  • Process-Level Information
  • How well is the process doing?
  • How much time does it take on average? Per
    material? Per vendor?
  • Which vendors are prompt? Who habitually
    delivers late?
  • What do we buy most often? From with vendor(s)?

12
Role of enterprise systems in the procurement
process
  • Execute the Process
  • Create Purchase Requisition
  • Create Purchase Order
  • Receive Shipment
  • Receive Invoice
  • Send Payment
  • Capture and Store Process Data
  • Monitor the Process
  • Instance-Level Information Flow
  • Process-Level Information Flow

13
Enterprise systems in Procurement
  • Create Purchase Requisition
  • Create Purchase Order
  • Receive Shipment
  • Receive Invoice
  • Send Payment

14
Purchase Requisition in SAP
15
Purchase Order in SAP
16
Goods Receipt in SAP
17
Invoice Receipt in SAP
18
Vender Payment in SAP Initial Screen
19
Vender Payment in SAP Processing
20
Process monitoring (Information flow)
  • Instance level status information
  • Status of a purchase requisition / order (PO
    history)
  • Process level aggregate information
  • How is the process doing?

21
Process-Level Information
22
eProcurement
  • http//www.youtube.com/watch?vj_e1bKpnfIw
  • What is eVA / eProcurement?
  • What do you think bidding means?
  • What are the benefits to (small) suppliers?
  • What are benefits to the State of Virginia?
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