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Understanding Shelter Plus Care - From Development, to Implementation, to Best Practices

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Understanding Shelter Plus Care - From Development, to Implementation, to Best Practices Jonda Clemings - COHHIO Training Overview S+C benefits & components ... – PowerPoint PPT presentation

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Title: Understanding Shelter Plus Care - From Development, to Implementation, to Best Practices


1
Understanding Shelter Plus Care - From
Development, to Implementation, to Best Practices
  • Jonda Clemings - COHHIO

2
Training Overview
  • SC benefits components
  • Documentation
  • Eligibility
  • Meeting HUD SC milestones
  • Best practices

3
Training Objective
  • Leave with two best practices to
  • Prepare for development of SC program or
  • Improve implementation of SC program

4
SC Purpose
  • The purpose of the program is to provide
    permanent housing in connection with supportive
    services to homeless people with disabilities and
    their families.

5
SC Program Goals
  • Increase housing stability
  • Increase skills and/or income
  • Obtain greater self-sufficiency

6
Getting Your Program Together
  • Recruit participants
  • Assess participants needs ISP
  • Locate housing
  • Administer rental assistance
  • Coordinate supportive services
  • Report on Progress

7
Starting Your SC Project
  • Clarify and coordinate roles of grant administer
    and service providers
  • Obtain housing for SC participants
  • Identify and engage eligible participants and
  • Address landlord and community concerns about
    project.

8
From NIMBY to Acceptance
  • Emphasize benefit to the community
  • Provides income to support local landlord
  • In soft markets, the housing is being used that
    might otherwise have been vacant
  • Under SRO or PRA programs - can rehabilitate a
    unit and improve the neighborhood
  • Highlight the involvement of case managers in
    participants recovery plans

9
SC Program Components
  • Tenant-based rental assistance
  • Sponsor-based rental assistance
  • Project-based rental assistance
  • Mod Rehab for Single Room Occupancy

10
Tenant-Based Rental Assistance
11
Sponsor-Based Rental Assistance
12
Project-Based Rental Assistance
13
Difference Between SRA PRA
14
Mod Rehab for SRO
15
Grant Funding Basis
  • Easy math
  • Fair Market Rate (FMR) x of units by bedroom
    size x 60 months grant fund
  • SRO mod rehab - x 120 months
  • Renewal - x 12 months

16
Grantee
  • Direct recipient of HUD award
  • Legal entity accountable for grant
  • Responsible for communication with HUD
  • Must process funding requests timely
  • Monitored by HUD
  • May carry out project itself or with sponsor
  • Monitors sponsor
  • Maintains records

17
Sponsor
  • Provides the supportive services
  • Works with grantee
  • Makes requests for program changes
  • Assists with APR

18
Service Provider
  • Sometimes the same as sponsor
  • Provides some or all of services
  • Must keep documentation on participants

19
HUD
  • Program oversight
  • Funder
  • Reviews application
  • Monitors project
  • Technical assistance

20
HUD Access to Files
  • Grantee, Sponsor, and Participants must allow HUD
    access to all case files related to housing,
    assessment of services needed and matching
    supportive services.

21
Memorandum of Understanding
  • Outlines responsibilities of each partner
  • Should start at application and be formalized at
    award
  • References to everything required by law, HUD, OMB

22
Memorandum of Understanding
  • Scope of work
  • Time of performance
  • Compensation method of payment
  • Program income
  • Tenant selection criteria
  • Reporting HMIS participation

23
Memorandum of Understanding
  • Record keeping documentation
  • Termination
  • Include budget criteria
  • Include performance criteria
  • Should be updated annually

24
Benefits of SC
  • Do what you do best
  • Quick turn around time
  • Flexible models
  • Capitalize on services resources

25
Benefits of SC for CoC
  • Housing activity - more points in the competitive
    application
  • Tailored to the maximum amount of funding (pro
    rata or special projects)
  • Easier to implement than SHP
  • Renewals funded outside of CoC

26
Supportive Services
  • Documentation is required to show that supportive
    services are provided
  • On-going assessments are required
  • Case/service/housing plans required

27
Housing First
  • Housing is a choice, not a placement.
  • Housing is a persons home, not a residential
    treatment facility.
  • All people have a right to safe and affordable
    housing.
  • All tenants hold property leases and have the
    full rights and obligations of tenancy.

28
Housing First
  • Participation in services is voluntary and not a
    condition of tenancy.
  • Staff work to build relationships with tenants,
    particularly those who need assistance
    maintaining permanent housing.
  • Supportive services should be user-friendly and
    driven by tenants needs and individual goals.

29
Housing First Approach
  • A housing first approach rests on two central
    premises
  • Re-housing should be the central goal of the
    work with people experiencing homelessness, and
  • By providing housing assistance and follow-up
    case management services after one is housed, we
    can significantly increase the time that someone
    maintains housing and decrease the risks of
    further homeless episodes.

30
Harm Reduction
  • People deserve safe and affordable housing
    regardless of their special needs.
  • Services aim to help people reduce the harm
    caused by their special needs, e.g., substance
    abuse, mental illness, health-related
    complications.

31
Harm Reduction
  • Services focus on helping tenants stay housed by
    assisting with the management of the problems
    that interfere with their ability to meet the
    obligations of tenancy.
  • Tenants are encouraged to explore obstacles
    toward their goals in an open and non-judgmental
    atmosphere where they can contemplate costs and
    benefits of receiving treatment for their special
    needs.

32
SC is NOT Section 8!!!!!
  • No criminal background restrictions required
  • No credit check/rental history required
  • Chemical addiction can be the only disability
  • No set HAP payment for all clients
  • No minimum rent paid by participants
  • Tenant cannot pay gt30 of adjusted income

33
SC is NOT Section 8!!!!! Continued
  • Admin costs must be earned
  • Reasonable rent only a standard
  • No portability beyond service area
  • No penalty in rent for those sanctioned under
    TANF
  • May only terminate for significant problems

34
Document Everything
  • Homeless disability status
  • Housing inspection
  • Assessment of needs services provided
  • Third party verification of income
  • Rent calculation rent to owner
  • Damages deposits
  • Admin costs
  • Basis for fund draws from LOCCS

35
Participant Eligibility
  • HOMELESS - lack resources to obtain housing
  • Severely disabled adults
  • Low-income households

36
SC Homeless Status
  • Streets - places not meant for human habitation
  • Emergency shelter
  • Transitional housing - must trace back to
    streets/emergency shelter
  • this was changed in 2005

37
Who is NOT HOMELESS
  • Paying gt 30 of income
  • Living in overcrowded conditions
  • In substandard housing
  • Living with roommates or relatives
  • SC to keep people in their existing home
  • In program/institution in which a discharge plan
    that must address housing

38
Who is NOT HOMELESS Continued
  • Leaving directly from prison
  • Wards of the state or those in foster care
  • Individuals in state psychiatric hospitals
  • Evicted or foreclosed upon persons
  • TH participants that did not come from streets or
    emergency shelter first

39
Documentation
  • All documentation should be
  • Signed
  • Dated
  • Maintained in client files

40
Documenting Street Homelessness
  • Signed and dated letter from staff working with
    person on the streets
  • OR
  • Self-certification statement and notes about your
    agencys effort to confirm

41
Documenting Emergency Shelter Homelessness
  • Signed and dated letter from shelter on
    letterhead
  • Date of entry into shelter and
  • Residing in shelter for homeless

42
Documenting Transitional Housing Homelessness
  • Signed and dated letter from TH agency on
    letterhead
  • Date of entry into TH for the homeless
  • Homelessness prior to TH was ES or streets

43
Documenting Hotel/Motel Homelessness
  • Must be in hotel/motel in lieu of shelter
  • Signed/dated letter on letterhead from agency
    paying for hotel/motel
  • Staying in hotel/motel paid by agency
  • Date of entry into hotel/motel
  • Homeless prior to placement (details of prior
    living situation)

44
Chronically Homeless
  • HOMELESS
  • 1 continuous year or
  • 4 episodes of homelessness in past 3 years
  • Unaccompanied adult
  • Disabled
  • Must come from streets or emergency shelter

45
Documenting Chronic Homelessness
  • Documentation of homelessness
  • Documentation of disability
  • Documentation of being unaccompanied
  • Documentation of length of homelessness
  • Signed/dated letter describing time(s) in shelter
  • Signed/dated letter describing time(s) on street

46
SC Disability or Diagnosis
  • Serious mental illness and/or
  • Chronic problems with alcohol, drugs or both
    and/or
  • HIV or related diseases
  • Developmentally disabled
  • Physical disability
  • Traumatic brain injury (TBI)
  • Dual or multiple diagnosed

47
Documenting Disability
  • Target population documentation
  • Disability verification form
  • Statement of disability
  • Type of disability
  • Disability must be of indefinite duration
  • Disability impedes ability to live independently
  • Disability would be improved by housing
    supports OR
  • Developmentally disabled

48
Documenting Disability
  • Physician/psychiatrists
  • Name
  • License number
  • Signature/date

49
Who is Disabled
  • For families, the person with a disability must
    be an adult

50
Who is Not Disabled
  • Short-term illness/injury
  • Impairment does not impede independent living
  • Ability to live independently wouldnt be
    improved with housing/services

51
Project Performance Goals
  • 6 months or more in permanent housing
  • Milestone is 77
  • Employment at exit
  • Milestone is 20

52
Other Potential Performance Measures
  • Exiting with Mainstream Resources
  • Capacity
  • Eligible prior living situations
  • Reasons for leaving/destination
  • Meeting match/leverage funds proposed

53
Outreach and Retention Strategies
  • Anticipate high turnover rates
  • Understand that outreach may take time
  • Case managers need to assist with the application
    process
  • Supportive services are key - identify goals
    engage in services

54
Tracking Services and Outcomes
  • Document the value of services
  • Billing reports
  • Document client progress
  • Case notes

55
SC Match Leverage
  • 11 match/leverage
  • You must document match/leverage in your files
  • Match/leverage should be consistent with
    new/renewal application
  • Match/leverage should be consistent with APR

56
SC Match Leverage
  • Supportive services can be delivered by grantee,
    sponsor or other provider
  • Include all household members
  • Include all supportive services tenant receive to
    help maintain their independence
  • Medical - Mental Health
  • Substance Abuse - Child Care
  • Education - Employment Search
  • Housing Placement - Other

57
SC Match Leverage
  • Services must match SC funds over course of
    grant
  • Not tenant by tenant
  • Over 5/10 years for new grant
  • Year to year for renewals
  • Service amounts may vary
  • Service amounts may taper off

58
SC Match Leverage
  • Document services received in files
  • In tenant files, case manager notes, charts
  • Worksheet for documenting service hours
  • Services documented on worksheet must match notes
    in files
  • Document financial value of services
  • Personnel costs (salary benefits) - calculated
    at hourly rate x hours of service to tenant
    financial value

59
SC Match Leverage
  • Documenting Value of Other Services
  • Medicaid valuation
  • Veterans health care valuation
  • Medicare valuation
  • Fees or tuition charged

60
Final Funding End Dates for 5 Year Grants
  • FY04 cannot go beyond 9/30/11 - latest renewal
    year 2010
  • FY05 - 9/30/12 - latest renewal year 2011
  • FY06 - 9/30/13 - latest renewal year 2012
  • FY07 - 9/30/14 - latest renewal year 2013
  • FY08 - 9/30/15 - latest renewal year 2014
  • HEARTH Act likely to come into play in 2011

61
Calculating Rent - Definitions
  • Gross Rent total rent being charged by landlord
  • Fair Market Rate HUD calculated gross rent
    estimates for each community

62
Calculating Rent
  • Higher of
  • 30 of monthly adjusted income OR
  • 10 of monthly gross income
  • Include
  • Wages, overtime,salaries, bonuses, tips, etc.
  • Entitlement (welfare assistance)
  • Payments in lieu of earnings
  • Unemployment, disability, workers comp,
    severance, etc.
  • Periodic payments
  • Retirement, pension, disability/death benefits,
    etc.

63
Calculating Rent
  • Income inclusions
  • Income exclusions
  • Income adjustments

64
Income Inclusions
  • Wages, salaries, military pay
  • Payments from Social Security, retirement,
    disability, pension
  • Unemployment, Workers Comp
  • Entitlement/welfare assistance
  • Alimony/child support

65
Income Inclusions
  • Net income from business/profession
  • Interest, dividends, net income from real and
    personal property
  • Armed Forces pay/allowances

66
Income Exclusions
  • Dont include
  • lt 18 year old employment income
  • Payments for foster children care
  • Lump-sum additions (inheritance, insurance
    payment, settlements)
  • Resident service stipend
  • Educational-related income (scholarships, grants)
  • Temporary, non-recurring, or sporadic income
  • Amounts received under government funded training
    programs

67
Income Exclusions
  • Dont include
  • Medical expense reimbursements
  • Income of full-time students over 18
  • Food stamp/WIC income
  • Matching funds from Individual Development
    Accounts (IDAs)
  • Check other income exclusions

68
Income Adjustments
  • Dependent Allowance
  • 480 must be deducted from annual income for each
    dependent. Dependents include household members
    who are under 18, handicapped, disabled, or
    full-time students, but not any of the following
    family head, spouse, or foster children.

69
Income Adjustments
  • Child Care Allowance - can be deducted in the
    following conditions
  • Child(ren) are 12 years old or under
  • Participant is employed or enrolled in school
    while dependent is receiving care
  • Amount deducted as child care expense is
    necessary for work or school
  • Participant is not reimbursed for this expense

70
Income Adjustments
  • Disabled Assistance
  • Reasonable expenses for attendant care, auxiliary
    equipment that allows disabled household member
    or another adult to work
  • Amount of expenses exceeds 3 of annual gross
    income

71
Income Adjustments
  • Medical Expenses
  • Can only be deducted if HOH or spouse is at least
    62 years of age, handicapped or disabled
  • Non-reimbursed medical expenses that exceed 3 of
    annual gross income

72
Income Adjustments
  • Elderly/Disabled Family
  • 400 per elderly/disabled family member who is at
    least 62 years old, handicapped, or disabled

73
Income Adjustments
  • Utility Allowance
  • If tenant pays utilities, you must calculate a
    utility allowance for unit based on HUDs utility
    allowance - can secure that information from
    local PHA
  • If utility allowance exceeds adjusted resident
    rent, the tenant should receive a reimbursement
    of the difference (can pay utility company)
  • If utility allowance is less than the resident
    rent, the allowance is subtracted from the
    monthly rent

74
Calculating Rent
  • Utility Allowance
  • If utilities (gas, electric, trash, water, sewer)
    are not included in rent, include utility
    allowance when calculating tenant rent
    contribution.
  • Local PHAs have utility allowance schedules.

75
Recertifications
  • Income and tenant rent must be calculated
    annually
  • Tenants may request re-calculation if there is a
    change in family composition or decrease in
    income
  • Grantee can determine in which circumstances
    other re-calculations are deemed necessary
  • Tenant must agree to supply documentation
  • Self-declaration can be used if no other options

76
Documentation of Tenant Rent
  • Document amount of tenant rent collected and how
    it was calculated
  • Maintain rent calculation worksheet in file
  • Maintain documentation of tenants income sources
    in file

77
Rent Reasonableness
  • SC grantees must ensure that they are paying
    rents that are reasonable in relation to
    comparable units. Comparability should consider
    location, size, type, quality, amenities,
    facilities, and management services.
  • Reasonable rents for comparable units
  • Landlord does charge more for comparable unit

78
Intake Assessment
  • HMIS data elements at minimum
  • Release of information
  • Documentation of disability homelessness
  • Housing case plan
  • May include
  • Self-sufficiency matrix
  • Housing history
  • Psycho-social assessment

79
Survey the Housing Stock
  • Assess the available housing that could meet the
    needs of your target population.
  • If planning to target those that have been
    resistant to services - may need a more
    supervised setting or housing near one another
    so that case managers can check frequently.
  • Foster relationship with landlords and property
    managers.

80
Landlord Engagement
  • Certainty of payment
  • Assurance of supportive services
  • Support from the sponsor if any problems arise
  • Educate on the value to the community of expanded
    housing opportunities for people with disabilities

81
Resident Occupancy
  • Initial occupancy agreement must be for 1 month,
    automatically renewable upon expiration, except
    with prior notice.
  • Grantee may require supportive services as a
    condition of participation.
  • Rental assistance may continue for up to 90 days
    while participant is receiving inpatient care.

82
Resident Occupancy
  • If unit is vacated before end of occupancy
    agreement, SC may assist with the remainder of
    the month plus up to 30 additional days.

83
Outreach
  • Methods and sources of finding new participants
  • Regulations (24 CFR 582.325) requires grant
    recipients and partners to focus outreach on
    those living on the streets or in shelters

84
Accessing Mainstream Resources
  • Assessment of needs
  • Comprehensive process for referrals
  • Eliminate barriers
  • Achieve outcomes

85
Landlord 101
  • Meet with realtor/landlord associations
  • Provide trainings for them
  • Discuss participant selection criteria
  • Explain services to be provided
  • Create fund for repairs/damages
  • Pay SC share of rent on time

86
Termination
  • Termination is last resort
  • Due process
  • Program rules
  • Occupancy agreement - 1 month minimum
  • Role of grantee and sponsor (MOU)

87
Termination vs. Eviction
  • Termination - cease participation in program
  • Grantee
  • Eviction - court ordered
  • Landlord

88
Line of Credit Control System - LOCCS
  • HUDs accounting grantee reimbursement system
  • Line of credit established for new programs
  • Allows grantee to be paid directly from Federal
    Reserve

89
LOCCS
  • Draw down fund regularly
  • Should draw down every month
  • Track expenditures
  • Determine number of households served
  • Delays in draw downs may call into question your
    grants management

90
Client Files
  • Application
  • Lease
  • Initial assessment
  • Rent calculation worksheet
  • Housing plan
  • Re-assessments

91
Client Files
  • Income verification
  • HQS inspection
  • Homeless documentation
  • Disability documentation
  • Exit documentation

92
Grant Files
  • Exhibit 2
  • Notification letter
  • Technical submission
  • Executed grant agreement
  • Approved grant amendments
  • Operating instructions
  • APR
  • Correspondence with HUD

93
Financial File
  • Audited financial statement
  • Draw requests
  • Proof of payments
  • Budgets

94
Keep on Target!
  • Know the of units contracted by BR size
  • Know the population to be served
  • Know the whereabouts of participants
  • Know and keep current assessment of participants
    needs
  • Know services provided to participants
  • Know grant term and end dates

95
Staying on Target
  • Know reporting dates
  • Know SC resource materials
  • Know current occupancy
  • Knox activities/responsibilities of grantee,
    sponsor, and HUD
  • Know what the grant application, MOU, and grant
    agreement states
  • Know when to renew grant

96
Keep Track of the Funds
  • Spreadsheet of funds by month/quarter
  • Budget for admin and rental assistance by month
  • Calculate demand for funds (1, 5, 10 Y)
  • Keep funds for future rent increases
  • May add units if funding allows

97
Spend Funds in a Timely Manner
  • Keep project full
  • For 5 Y grant - draw 1-2/M or 4-6/Q
  • For 1 Y grant - draw 8-9/M
  • Complete monthly draws
  • Lack of progress may result in loss of funds at
    grant close and cause monitoring issues

98
Program Procedures File
  • Program guidelines
  • Conflict of interest
  • HUD directives
  • Confidentiality procedures
  • Equal Employment Opportunity (EEO)
  • Grievance procedures

99
Housing Quality Inspections
  • Unit must pass HQS inspection prior to tenant
    moving in
  • Complete a HQS form such as HUD-52580 and
    maintain in file

100
Lead
  • Visual lead inspection is required on every unit
    and the sign off is included in the HUD HQS form
  • An online visual assessment course is available
    at
  • http//www.hud.gov/offices/lead/training/visualass
    essment/h00101.htm

101
Federal Requirements
  • Davis-Bacon
  • Uniform Relocation Assistance
  • Environmental Review
  • ADA and Section 504
  • Lead-based Paint
  • Fair Housing

102
Davis-Bacon Wage Requirements
  • Applies to SRO with 9 or more units
  • Prevailing wage
  • Documentation maintained on contractors and
    subcontractors

103
Uniform Relocation Assistance and Real Property
Acquisition
  • Federal relocation requirement
  • Minimize displacement
  • Timely notice
  • Must be provided comparable unit

104
Environmental Review
  • Complete environmental required for
  • Acquisition
  • Rehabilitation
  • New construction
  • Limited environmental required for
  • Leasing only projects
  • TRA projects are excluded

105
ADA Section 504
  • Protects against disability discrimination
  • Cannot deny opportunity to participate
  • Reasonable accommodation

106
Lead-Based Paint
  • All federal laws and regs apply
  • Provide lead handbook
  • www.epa.gov/lead/pubs/leadpdfe.pdf

107
Monitoring
  • CPD Monitoring Guide
  • Assess performance overtime
  • Internal management control
  • Review of funds expended

108
Outcome Monitoring
  • Checking compliance is not enough
  • Failure to meet commitments of Technical
    Submission can result in
  • HUD taking funds back
  • Renewal not being approved

109
Monitoring - Risk Analysis
  • New grantee and/or sponsor
  • Staff turnover
  • Local capacity
  • Previous monitoring findings
  • Poor performance
  • Program complexity

110
Monitoring - Methods
  • Types
  • On site
  • Off site (desk review)
  • Varieties
  • HUD monitors grantee and/or sponsor
  • Grantee monitors sponsor
  • Grantee monitors self
  • Sponsor monitors self

111
Monitor What
  • Program goals
  • Client files
  • Entire project
  • Entire sponsor

112
Off Site Review
  • Application
  • Technical submission
  • Grant agreement
  • APR
  • HMIS reports
  • Draw requests
  • Audits other fiscal issues
  • Policies and procedures
  • Records

113
On Site Review
  • Review files
  • Random sample
  • Interview staff
  • Interview participants
  • View subsidized units
  • Sample time activity sheets
  • Rent reasonableness checklist

114
Steps for Onsite Monitoring
  • Conduct pre-monitoring analysis
  • Send notification letter
  • Convene entrance conference
  • Acquire analyze data
  • Hold exit conference
  • Issue monitoring follow-up letter

115
Monitoring Documentation
  • Keep a written record
  • Steps followed
  • Information reviewed
  • Monitoring follow-up letter
  • Plan of correction

116
Recapture Funds
  • Noncompliance with grant agreement
  • Slow expenditure of funds
  • Actual costs are lower than anticipated costs
  • Unspent funds remain
  • Ineligible, unallowable, or undocumented costs

117
Grant Amendment
  • Significant changes to program
  • Substantial effect on implementation
  • Adding new services or changing overall goals
  • Change of grantee or sponsor
  • NOT an automatic

118
Grant Extension
  • NOT an automatic
  • Must be able to carry out project
  • May affect ability to apply for/renew grants

119
Uses of SC Funds
  • Payment to property owner utility company
    and/or tenant
  • Damage deposits (equivalent 1 M rent)
  • Damage payments (equivalent 1 M rent)
  • Admin fee (up to 8 of funds)

120
Administrative Costs
  • Receiving new participants
  • Providing housing information search
  • Determining participants income rental
    contributions
  • HQS inspections
  • Processing rental payment to landlords

121
Administrative Costs
  • Up to 8 of the grant - ONLY if there is enough
    funds to cover rental costs for all planned
    participants for the full term
  • Eligible admin costs include only those related
    to the administration of the housing, NOT costs
    associated with the admin of grant or supportive
    services

122
Merged SC Grants
  • Can merge 2 grants as long as the same component
  • Both must be at renewal status
  • Request extension to be completed to obtain same
    start date
  • Consolidation happens at contract completion
  • Contact CPD Rep before taking action

123
SC Best Practices
  • Coordinating committee
  • City/County representatives
  • Grantee representatives
  • HUD field office representative
  • Sponsor(s) representative(s)
  • Property management representative
  • Supportive service representatives

124
SC Best Practices
  • Regional Coalition
  • Share information about project experiences and
    resource needs
  • Discuss ways to recruit landlords
  • Educate on impending legislation

125
SC Best Practices
  • Case Management Teams
  • Teams meet regularly to discuss progress and
    coordinate services
  • Share experiences and information
  • Discuss different approaches to care
  • Clients benefit from plans that reflect input
    from multiple professionals.

126
Remember
  • You are serving a population that needs
    reasonable accommodation and a frail population
    with special needs.
  • Think of the SC participants and their unique
    and special needs.

127
Moving Beyond SC
  • As participants become more stable, they may
    choose alternative housing.
  • Self-sufficiency - no longer need subsidy
  • Subsidized housing - linkage with PHA Section
    811 program
  • Movement to other housing - opens up SC to new
    participants

128
Enhancing SC Operations
  • Introduction
  • Getting Your Project Off the Ground
  • Property Acquisition and Financing
  • Participant Outreach and Retention Strategies
  • Tracking Supportive Services
  • Grant Administration
  • Moving Beyond SC
  • Conclusion

129
SC Resource Manual
  • Please note that Manual is out-dated
  • Provides information on
  • Goals, components, roles
  • Eligible participants, use of funds
  • Leasing, rent calculation, LOCCS
  • Supportive services match
  • Record keeping
  • Renewal extension
  • Requirements

130
Title IV of the McKinney-Vento Homeless
Assistance Act (42 U.S.C. 11403-11476)
  • SC - 24 CFR Part 582

131
Certifications Continued
  • Maintenance of effort
  • Provide services specified in application
  • Non-profit board members are not paid
  • No participant, board member, or contractors are
    debarred
  • Applicant/grantee is qualified to participate

132
15 Minutes of Fame
  • Use public money wisely, in a way that makes
    sense, complies with the requirement of the
    program, your approved application, grant
    agreement and the intent of Congress.
  • When in doubt - do you want to explain your
    actions to HUD or the 6 p.m. news?

133
Practices to Avoid
  • Do not make people homeless to serve them
  • Do not serve grantee/sponsor agency staffs
    friends and relatives (if needed seek waiver from
    HUD)
  • Do not serve people in housing they already
    occupy
  • Avoid recruiting clients from facilities in which
    a discharge plan needs to be in place
  • Do not use units owned by participants relatives

134
(No Transcript)
135
? Complete and submit your APR on time.
136
? Have a Board Member who is homeless or formerly
homeless.
137
? Ensure that all units pass Housing Quality
Standards and make sure all inspections are on
file.
138
? Complete timely assessments of client needs and
have documentation of adequate supportive
services.
139
? Ensure that tenant rents are calculated
correctly - including deductions for
disabilities, day care, out of pocket medical
expenses, etc.
140
? Utilize OMB approved accounting standards.
141
? Make certain that you keep documentation for
costs billed to grant - invoices, leases,
timesheets, etc.
142
? Guarantee that homeless and disability
eligibility documentation are in the file.
143
? Keep your project full and spend your funds on
time.
144
? Communicate Ask Questions Partners CoC
Lead TA Provider HUD
145
Information for this Training Came From
  • http//www.hud.gov/local/mn/working/cpd/annualshel
    ter.cfm
  • http//www.hud.gov/offices/cpd/homeless/programs/i
    ndex.cfm
  • Shelter Plus Care Resource Manual
  • Enhancing SC Guide
  • CPD Monitoring Handbook

146
Questions
147
Coalition on Homelessness and Housing in
Ohio Jonda Clemings, MSEd, LSW 175 S. Third St. -
Suite 250 Columbus, Ohio 43215 Phone
614-280-1984 Fax 614-463-1060 www.cohhio.org jonda
clemings_at_cohhio.org
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