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When will I receive PeopleSoft training (and why do I have to be trained?)

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When will I receive PeopleSoft training (and why do I have to be trained?) Susan Kachner CMS Campus Solutions Project Lead March 26, 2008 Agenda Why is PeopleSoft ... – PowerPoint PPT presentation

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Title: When will I receive PeopleSoft training (and why do I have to be trained?)


1
When will I receive PeopleSoft training (and why
do I have to be trained?)
  • Susan Kachner
  • CMS Campus Solutions Project Lead

March 26, 2008
2
Agenda
  • Why is PeopleSoft training required?
  • Training for faculty and staff
  • Where can I get more information on training?
  • Whats live in PeopleSoft?
  • Registration and the Faculty Center
  • Setting expectations
  • Questions

3
Why is PeopleSoft Training Required?
  • PeopleSoft is a lot more complicated to use than
    SIS
  • PeopleSoft uses new terminology. Some examples
  • Major is now called a plan
  • Concentrations/emphases are now called sub-plans
  • Course numbers are now called catalog numbers
  • Schedule numbers are now called class numbers
  • Campus policy No one receives security to access
    PeopleSoft until they have been trained

4
Training for Faculty and Staff
  • Just prior to going live with new functionality
    in PeopleSoft, we identify who needs access to
    that functionality based on SIS access and
    therefore needs training. Just-in-time
    training
  • Emails are sent inviting those faculty and staff
    to training. Some training is in-person
    view-only, some is in-person hands-on and some
    are web tutorials.
  • Before receiving any in-person training, we
    require completion of 2 web tutorials
  • Campus Solutions Basics http//connect01.fullerton
    .edu/csbasics
  • FERPA http//Connect01.fullerton.edu/FERPA

5
Where can I get more information on training?
  • http//www.fullerton.edu/cms/Training/docs/student
    /student.html

6
Whats live in PeopleSoft?
  • Course Catalog data inventory of all courses
    ever offered at CSUF
  • Class Schedule data all terms from the
    beginning of CSUF through Spring 2008 and Fall
    2008. Summer 2008 will be converted soon.
  • Admissions for all terms - Went live March 10th
  • Financial Aid for 2008/09 award year - Went live
    March 17th
  • Note that the 2007/08 award year will complete in
    SIS
  • Student Center - Went live March 10th New Titan
    Online
  • Will gradually replace old Titan Online
  • Functionality in old Titan Online that has
    migrated to New Titan Online will have clear
    instructions telling students to use the New
    Titan Online

7
Registration and the Faculty Center
  • Registration and fee payment
  • Summer 2008 registration will be done in SIS and
    the old Titan Online
  • Fall 2008 registration will be done in PeopleSoft
  • Pilot May 19-20. Fee payment will be available
    but not required until July.
  • Web tutorial on how to use the Student Center to
    register and pay fees will be available prior to
    May 19th
  • Faculty Center will launch mid-May and will be
    accessed from the New Titan Online tab in the
    Faculty/Staff Portal
  • Real-time downloadable classlists for Fall 2008
  • Easy mechanism to email students in your classes
  • Online grading will be required for Fall 2008
  • Web tutorial on how to use the Faculty Center
    will be available mid-May accessible from the CMS
    Training website

8
Setting Expectations
  • Even with training, learning to use a new system
    will be a challenge
  • Responding to questions and troubleshooting
    problems will take longer as people learn the new
    system
  • While PeopleSoft provides many benefits over
    SIS, there will be some functionality that will
    be lost such as pre-payment.
  • Some things will stay the same such as how to
    access Blackboard
  • Reports are being converted to PeopleSoft in
    priority order. Some reports will not be
    converted at all.
  • We have to remember that it took us 14 years to
    get SIS to the point its at today. Our
    approach to this implementation has been to make
    sure we have the must haves in PeopleSoft and
    deal with the nice to haves later.

9
Questions
  • ???
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