Glendale Community College PeopleSoft Project Update What is

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Glendale Community CollegePeopleSoft Project
Update
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What is PeopleSoft?

• PeopleSoft Campus Solutions is a student system
  solution for higher education and is being used
  at over 800 campuses in more than 20 countries.
• Campus Community
• Recruiting and Admissions
• Student Records
• Student Financials
• Financial Aid
• Academic Advisement

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PeopleSoft Campus Solutions

• Glendale College acquired Campus Solutions in
  2006 a year after the merger of PeopleSoft with
  Oracle. In 2008, the college selected Ciber as
  the implementation partner for Campus Solutions.
  The main goal of this collaborative project is to
  replace the old student system that has been in
  place since 1983. The new PeopleSoft Campus
  Solutions student system will go live by Summer
  2010.

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Benefits of Campus Solutions

• The overall benefits to a campus implementing
  this software can be tremendous. PeopleSoft
  products are developed using a web-based
  architecture enabling easy access to information
  and services. The web-based architecture greatly
  simplifies maintenance and support inherent in
  previous technologies. As PeopleSoft continues
  to enhance their software to meet customer
  demand, GCC will benefit by having access to the
  new functionality to implement.

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Benefits of Campus Solutions

• The benefits of the new software will be realized
  over a period of time as the college phases in
  new functionality. The initial phases typically
  involve the replacement of the old system with
  some improvement in targeted areas. Once the
  initial installation is completed, the foundation
  is set for the college to phase in additional
  features and services.

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From Campus Self Service's personalized Student
Center page, students can

• Access to information from a single web page.
• Apply online for admission as well as federal
  financial aid.
• View class and exam schedules, check enrollment
  appointments, and enroll or change enrollment in
  classes.
• Request transcripts, view course and grade
  history, and evaluate transfer credit.
• Manage accounts for charges, payments, financial
  aid, and admission deposit activity.
• Make online credit card payments.
• View financial aid details, including the cost of
  attendance, expected family contribution,
  accepted and net loan amounts, and loan fees.

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From Campus Self Service's Faculty Center page,
faculty can

• See a complete calendar of assigned classes.
• View a list of students who are enrolled or
  wait-listed for a class, plus those who dropped.
• Send email to one student, a select group, or all
  students in a classwith just one click.
• Access class information, such as start and end
  date, days and times, and location.
• Enter final grades for each student.

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Key Milestones

• 1. Training and fit/gap sessions for the project
  team are completed.
• 2. Project charter has been finalized and posted
  on the web site.
• 3. Installation of the PeopleSoft software is
  completed.
• 4. Configuration of the system is underway.

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Definition of Fit/Gap

• The fit/gap stage of an implementation compares
  the delivered PeopleSoft package to the colleges
  current business processes and requirements.
  Those processes or features that are implemented
  without customizations are considered a Fit.
  Gaps are those processes that require a
  customization or a change in policies or
  procedures.

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Project Governance
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Project Governance
Executive Sponsor Rick Perez

• Secures budget
• Assists with changes to statutes and policies
• Ensures project is a key priority for the campus

• Define and control high-level project scope
• Sets expectations guides communication
  campus-wide
• Advocates change and promotes best practice

Steering Committee

• Participates in the work plan development
• Coordinates priorities and dependencies between
  teams
• Control scope, schedule, cost and quality
• Resolve cross-team issues, when necessary
• Escalates issues to the steering committee as
  needed

Project Leadership Team
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Steering Committee
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Project Leadership
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Project Team
Mike Dulay, Curriculum Michella Mora, Admissions
Records Ruben Cuevas, Admissions
Records Noushin Ahmadpour, Accounting Arda
Ekhsigian, Financial Aid Nance Spray, Financial
Aid Dana Nartea, Advising Ed Bugayong, Campus
Community Ed Karpp, Campus Community

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PeopleSoft Project Web Site

• A Web Site has been created to continue to
  communicate information as the project evolves.
  To access the Web Site, go to
• www.glendale.edu/it/peoplesoft.htm