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O P S Project Management Excellence Initiative

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O P S Project Management Excellence Initiative Building OPS Capacity for Transformation Centre for Transformation, Innovation & Excellence (OPS) Centre for Leadership ... – PowerPoint PPT presentation

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Title: O P S Project Management Excellence Initiative


1
O P S Project Management Excellence Initiative
Building OPS Capacity for Transformation
Centre for Transformation,Innovation
Excellence (OPS) Centre for Leadership and Human
Resource ManagementCabinet Office
Presented to Public Sector Project Management
Forum (Hamilton, Ontario)Presented by
Daniel MartyniukDate November
16, 2004
2
Todays Discussion
  • Projects are a powerful vehicle for enabling
    transformational change in the OPS
  • Developing internal OPS strategic project
    management capacity supports
  • achievement of government priorities
  • implementation of results based plans
  • program/efficiency reviews
  • knowledge transfer
  • reduced reliance on external consultants

3
Challenges faced by OPS project leaders, managers
and teams
  • inconsistent approach across the enterprise
  • limited knowledge and tools for effective
    planning and estimating
  • slow project start-up
  • duplication of effort
  • ineffective reporting and monitoring
  • difficulties recruiting and retaining project
    staff
  • unclear career paths

4
PMEI Objectives
Provide corporate support in project management
Improve the environment
for project work by providing planning, learning
and HR advice and assistance
Strengthen networking and sharing
right practices among OPS project leaders and
staff
5
The OPS approach to project management
  • Proven and consistent approach to getting things
    done leads to
  • greater predictability of results
  • more effective use of resources
  • calculated management of risk
  • increased satisfaction of those involved and
    impacted
  • more connected organization working together
    across horizontal boundaries
  • better project outcomes

6
Project success depends on
Having the right People
following the right Processes and
using the right Tools Technology to get the
job done!
7
How is PMEI helping?
  • People
  • training learning
  • HR support
  • community of practice
  • awards recognition
  • Processes
  • framework methodology
  • partnership strategy workbook
  • project start-up support
  • health-checks
  • advice guidance
  • Tools Technology
  • tools, templates checklists
  • on-line content
  • lessons learned best practices databases
  • inventory of PM resources
  • PM information systems

8
PMEI supports OPS project workers
  • Customizing OPS PM training programs
  • Providing sample project job descriptions
  • Addressing PM-related HR issues
  • Facilitating placements of PM resources
  • Connecting practitioners, facilitating learning,
    networking knowledge sharing
  • Recognizing OPS project excellence

Training
9
PMEI promotes a consistent approach
  • OPS Integrated Project Management Framework
    Methodology (OPS IPMFM)
  • based on comprehensive global research
  • developed through extensive consultations with
    OPS partners and stakeholders
  • integrates people change management
  • aligns with OPS management policies, business
    practices and other corporate initiatives
  • Partnership Strategy for Horizontal Initiatives
  • partnership strategy framework
  • partner workbook

10
PMEI offers advice, guidance and
readily-available resources
  • website
  • tools, techniques, templates, checklists
    glossary
  • linkages to additional internal external
    resources (research library)
  • lessons learned database
  • portfolio/project management information systems
    tools research
  • customized PM training courses
  • HR supports PM roles, responsibilities and
    sample job descriptions
  • community of practice

11
What is the OPS IPM Framework?
  • Reference guide for PM in the OPS aligned with
    PMIs PMBOK Guide
  • PM context definitions
  • PM maturity model
  • generally accepted project management knowledge
    processes
  • people organization change model, concepts,
    stages actions
  • aligned with OPS directives, policies business
    practices
  • linkages to related OPS initiatives additional
    resources

12
What is the OPS IPM Methodology?
  • How-to guide for project managers and teams with
    tools, templates, checklists glossary
  • consistent approach to PM
  • scalability guidelines for determining project
    size complexity
  • objectives of each phase of the OPS methodology
  • integrated PM processes and people organization
    change actions
  • step-by-step guidelines for the management of
    large, complex OPS projects
  • linkages to tools templates

13
The OPS Integrated Project Management Model
14
Structure of the Methodology
Key Outputs
Objectives
Phases
Steps
Checkpoints
Business Case
1.1 to 6.1
1
Concept Phase Objectives
Concept Definition Planning Implementation Clo
se-Out
Charter
1.1 to 6.1
2
Definition Phase Objectives
Integrated Plan
1.1 to 8.1
3
Planning Phase Objectives
1.1 to 7.3
Work Performed
4
Implementation Phase Objectives
Project End
1.1 to 7.1
Project Closed
Close-Out Phase Objectives
15
Example of a phase
Phase Objectives
Business Case
16
Example of an objective (summary table)
17
Example of an output (template)
page 2
18
Methodology Checkpoints
Deliverables Completed
Project Charter
Business Case
Integrated Project Plan
Recognize End of Project
19
Accomplishments Current Priorities
  • Launched on-line version of OPS IPM Framework
    Methodology with downloadable tools templates
  • 600 unique visitors per month
  • almost 5,000 unique visitors since Feb 04
  • Developed customized training program
  • 3-day comprehensive courses (177 OPS-ers trained
    since June 04)
  • launching 1-day intro course this month
  • Providing ongoing advice guidance to OPS
    projects teams
  • Developing Project Start-Up and Close-Out Guides
  • Establishing virtual S.W.A.T. teams for project
    start-up logistics and human resources
  • Developing methodology for Project Health-Checks
  • Developing OPS PM human resources database
  • Supporting procurement and implementation of PM
    information systems/tools/software across the OPS

20
On-Line Demo
21
Questions Discussion
Daniel Martyniuk IMBA, PMP Project Manager
(A) Project Management Excellence
Initiative Centre for Transformation, Innovation
and Excellence (OPS) Centre for Leadership and
Human Resource Management Cabinet Office Whitney
Block, 5th Floor, Suite 5320 99 Wellesley Street
West Toronto, Ontario M7A 1A1 Tel. (416)
325-7625 Fax (416) 325-7798 Email
daniel.martyniuk_at_mbs.gov.on.ca
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