GOVERNMENT PURCHASE CARD (GPC) PURCHASE OF SUPPLIES AND SERVICES SOP/TRAINING MANUAL June 2009 - PowerPoint PPT Presentation

Loading...

PPT – GOVERNMENT PURCHASE CARD (GPC) PURCHASE OF SUPPLIES AND SERVICES SOP/TRAINING MANUAL June 2009 PowerPoint presentation | free to download - id: 3b1ddd-MzFlN



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

GOVERNMENT PURCHASE CARD (GPC) PURCHASE OF SUPPLIES AND SERVICES SOP/TRAINING MANUAL June 2009

Description:

government purchase card (gpc) purchase of supplies and services sop/training manual june 2009 directorate of contracting (doc) bldg 2174, 13 1/2 street – PowerPoint PPT presentation

Number of Views:901
Avg rating:3.0/5.0
Slides: 119
Provided by: campbellA6
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: GOVERNMENT PURCHASE CARD (GPC) PURCHASE OF SUPPLIES AND SERVICES SOP/TRAINING MANUAL June 2009


1
GOVERNMENT PURCHASE CARD (GPC) PURCHASE OF
SUPPLIES AND SERVICES SOP/TRAINING MANUALJune
2009
  • DIRECTORATE OF CONTRACTING (DOC)
  • Bldg 2174, 13 1/2 Street
  • Fort Campbell, KY 42223-5334
  • LESLIE H. CARROLL
  • Director of Contracting
  • CARL J. HECKMANN
  • Deputy Director, Business Operations Chief
  • https//doc.campbell.army.mil/

2
DOC GPC Team
  • Julie Griffey - GPC Program Manager
  • julie.griffey_at_us.army.mil (270) 798-7801
  • Ron Sisco - Auditor
  • (270) 798-7802 ronald.sisco_at_us.army.mil
  • Mae Cruz Procurement Technician
  • (270) 798-7333 mae.cruz_at_us.army.mil
  • Renea Grigsby Procurement Technician
  • (270) 798-7803 renea.grigsby_at_us.army.mil
  • Erin ORourke Procurement Technician
  • (270) 798-7808 - erin.e.orourke_at_us.army.mil
  • FAX (270) 798-7274 DSN 635 for 798 numbers
    363 for 956 numbers

3
Guidance
4
Purpose of the GPC Program
  • To provide a method for procurement and
    non-procurement personnel to purchase supplies
    which do not exceed the micro-purchase threshold
    of 3,000.00 for supplies/equipment and 2,500.00
    for services. With DOC written appointment
    approval, purchases may exceed single
    micro-purchase thresholds, but by law cannot
    exceed 25,000.
  • (2,000 FOR SELECTED DPW CONSTRUCTION
    CARDHOLDERS ONLY!)

5
After Duty Hours Who Can I Contact?
  • The DOC Credit Card Team normal
  • operations 0700 - 1600 hrs. (M F)
  • Nights, Weekends, and Holidays
  • contact the Staff Duty Officer (SDO)
  • (270) 798-9793

6
INITIAL TRAINING REQUIREMENTS FOR APPOINTMENT
IAW AR 715 2-2(a) Mar 2006
  • GPC class (4 hrs)
  • DAU Online Training (3 hrs)
  • Review Joint Ethics Regulations DOD 5500.7R
  • REFRESHER TRAINING
  • GPC Class Annually
  • Links On GPC Website https//doc.campbell.army
    .mil/ccard.asp

7
DOC WEBSITECREDIT CARD PROGRAM
ACCESShttps//doc.campbell.army.mil/
8
GPC Website Contd
9
GPC Website Contd
10
How To Become A Cardholder, Billing Official
(BO) Or Alternate Billing Official (ABO)
  • Attend credit card training
  • Complete DOD tutorial
  • 3. Complete forms
  • i. CARDHOLDER
  • (FC 4217) GPC Card Appointment
  • ii. BILLING OFFICIAL (BO) ALTERNATE BILLING
    OFFICIAL (AAO) (FC 4260) BO/ABO Set-Up Form
  • Form must be signed off by your comptroller
  • Sign delegation of authority
  • 6. BO/ABO, SSN is required on (DD577) DFAS
  • signature card

11
DAU Course Instructions - Prior to Appointment
  • Request password and user ID from
  • https//atrrs.army.mil/channels/aitas/
  • DAU website https//learn.dau.mil
  • If you have any questions/problems, please call
  • the DOC Credit Card Team
  • (270) 798-7333, 7808, 7803, or 7802
  • NOTE DAU Class is required to only be
    completed
  • one time.

12
Cardholder Worksheet
Worksheet must be completed for each credit card
transaction
  • Pay only for full deliveries
  • No back ordering beyond 30 days
  • FORM FC 4256

13
Account Audits
  • BO accounts audited on an annual basis
  • Compliance with Policy Procedures
  • Mandatory Sources of Supply
  • Split Purchases
  • Timely Certification
  • Delegation of Authority Letters
  • Worksheets and Supporting Documents

14
Account Audits (Continued)
  • Training
  • Personal purchases
  • Rotate Sources
  • Access logs completed

15
Top 10 Places you cannot use your GPC at
  • 1. Betting, Casino Gaming Chips and Off Track
    betting.
  • 2. Timeshare rental.
  • 3. Dating and Escort Services.
  • 4. Financial Institutions.
  • 5. Bail and Bond Payments.

16
Top 10 Places you cannot use your GPC at
  • 6. Jewelry Stores
  • 7. Court Costs, Alimony and Child Support
  • 8. Fines
  • 9. Pawn Shops
  • 10. Antique Stores

17
Minimum Personnel Requiredfor Unit/Activity GPC
Credit Card Program
  • MINIMUM PERSONNEL REQUIRED
  • Prime Billing Official (BO)
  • Must have one Alternate Billing Official (ABO)
  • Cardholder (At least two cardholders preferred)
  • There can only be one Prime BO per account.
  • Prime BOs are limited to no more than seven (7)
  • cardholders per account.
  • Currently, there is no limit on number of ABOs

18
Billing Officials are Financially Liable
  • Billing Officials are required to review
  • their cardholders reconciled
  • documentations.
  • Please be advised that audits, inspections,
  • and investigations of cardholder
  • reconciled credit card files are the
  • responsibility of the BO. Failure to do so
  • may result in financial and disciplinary
  • actions.

19
Prime Billing Officials - Do NOT Leave Your Unit
Without Cardholders
  • Cardholders must have a prime BO in
  • order to have active accounts. If you
  • are leaving your Duty Station as a
  • prime BO, a new prime must be in
  • place before you leave or we will be
  • required to suspend all cardholders.

20
Cardholders
  • Cardholders are individuals who are given
    delegation of
  • authority by DOC to purchase essential mission
    related
  • supplies and services with the GPC purchase card.
  • The cardholders name is embossed on
  • the GPC VISA credit card and no other
  • individual is authorized to use the credit
  • card or card number.
  • NO EXCEPTIONS ! ! ! ! ! !

21
Maintenance Request To Increase A Cardholders
Account?
  • Cardholders to increase your SPL, NTE
  • 25,000, process maintenance request
  • through BO, Comptroller/Budget, then to
  • DOC, Credit Card Team, 2174, 13 ½ Street
  • Visit GPC Website for FC 4261, GPC Abstract, and
    Over 3k
  • Guide.

22
COINS
  • Unit Coin Medallions (UCM) Policy 04 Aug. 2006
  • UCMs are custom minted coins that are presented
    by an authorized individual as
  • an on-the-spot recognition for exceptional
    service or accomplishment.
  • Units can NOT spend more than 5,000 on UCMs in
    any one Fiscal Year unless
  • they have Chief of Staff, FORSCOM, approval.
    (Remember You MUST have
  • DOC and Budget approval if the cost is over
    3,000 PRIOR to purchasing)
  • UCMs can NOT be given to Contractors. UCMs can be
    given to any Soldiers,
  • DA Civilian employee, or volunteers.
  • Unit is Battalion Level

23
Training
  • The GPC shall be used as a method of payment
    for all commercial training 25,000 and below.
    (AR-715-XX Dated 21 March 2006)
  • Training Procedures Inclusions
  • Contact Budget Comptroller to verify monies are
    available and to complete required FC 4261.
  • Compose a Memorandum for Record that includes
  • Justification for the Training requirement
  • List of attendees that include their name,
    rank, contact number unit information.
  • One SF 182 can be used for all attendees.
  • All Documents MUST come through DOC prior to
    Training Over 2,500 (service).

24
Purchase Of Computer Equipment, Hardware And
Software
  • PRIOR to purchase, cardholders are required to
    obtain an approved CAPR
  • from DOIM for the following equipment Any
    equipment that emits radio
  • waves, computers, switches, printers, memory
    sticks / thumb drives, external
  • hard drives, fax machines, scanners, digital
    cameras, servers, monitors,
  • projectors, digital senders, TVs, routers,
    Networking Devices, KVM Switches,
  • copiers.
  • IMA (DOIM) Laura Haley, Bldg 907, 798-3884
  • DIVISION (G6) January Webb Bldg 6913,
    798-3011
  • Commercial off the shelf (COTS) Computer
    Software,
  • Desktops, Notebook Computers, Routers, Servers,
  • PRINTERS and (All I.T. Equipment) must be bought
    from
  • CHESS (formerly ASCP) regardless of cost. A CHESS
  • waiver is required prior to purchasing these
    items outside of
  • these agreements.
  • CHESS Website https//chess.army.mil

Attach Capabilities Request (CAPR) to GPC
worksheet
FC FORM 3027
25
Radios Walkie Talkies
  • Cardholders Are Required To Call DOIM
  • Prior to purchasing radios or walkie-
  • talkies
  • JOHNNA HAAS
  • BUILDING 734, 16TH STREET
  • FORT CAMPBELL, KY
  • PHONE (270) 412-5502

26
Copiers
  • Need a field copier?
  • Field copiers can be purchased with DOIM
  • approval.
  • Ft. Campbell has a contract for office copiers.
  • Contact Laura Haley
  • (270) 798-3884

27
Radios, Walkie-Talkies, Copiers
  • Cardholders Are Required To Call DOIM
  • Prior to purchasing radios or walkie
  • talkies
  • JESSIE THARPE
  • 6905 ASHAU VALLEY ROAD
  • FORT CAMPBELL, KY
  • PHONE (270) 798-9879
  • Need a field copier? Field copiers can be
    purchased with DOIM
  • approval.
  • Ft. Campbell has a contract for office copiers.
    Contact Laura Haley
  • (270) 798-3884

28
DOs
29
  • Cardholder will screen
  • three (3) mandatory
  • sources in order of
  • priority

30
1. Activity/Installation Inventories
  • Check the supply system, Bldg 5210, Room 7
  • Point of Contact
  • Shirley Huntley (270) 798-5430

31
Supply Purchases
  • Items with National Stock Numbers (NSN) must be
    purchased from mandatory source (DOL Supply)
    unless requirements cannot be met
  • Example NSN items Flags, Guidons and Streamers
  • Request items on DD form 1348-6
  • NO NSN purchases authorized unless waiver
    approval from DOL.
  • Attach waiver to GPC worksheet

32
2. Ability One
  • The Javits-Wagner-ODay (JWOD) program was
    established by Congress in 1971 to increase
    employment and training opportunities for people
    who are blind or have other severe disabilities.
  • WWW.JWOD.GOV
  • FACTS
  • Over 17 Million Americans Have Severe
    Disabilities
  • Unemployment Near 70 for This Population

33
Eagle MartAn On-Post Office Supplies
JWOD/Ability One Items
  • 8th and Desert Storm
  • PHONE (931) 431-4311
  • FAX (931) 431-6989
  • 0800 1600 hours
  • Ability One
  • Free Delivery for purchases over 200
  • WEBSITE www.rlcb.net

34
3. Mandatory Sources
  • DA Mandatory Blanket Purchase Agreements (BPA)
    for Office Supplies/Toner
  • 15 for general office supplies and 4 that
    specialize in toner/inkjet products
  • All orders must be placed through the DoD EMALL.
    DoD EMALL Contact www.emall.dla.mil or
    1-888-352-9333

35
RENTAL VEHICLES
Prior to renting a vehicle, you must receive a
waiver from TMP. POC Susan Jeffries (270)
798-2310
36
Rotate, Rotate, Rotate
  • Micro-purchase laws and
  • regulations governing the
  • GPC visa credit card
  • program requires that
  • cardholders rotate merchants.

37
Property Accountability
  • All personnel who are entrusted with acquisition
    of GOV property are responsible for its proper
    custody, safekeeping and accountability IAW DA
    SOP page 57
  • AFTER purchase, cardholder is required to attach
    hand receipt (HR) or property book record
    documentation to GPC worksheet. All
    non-expendable property for GPC purposes, is
    accountable.
  • Items not accepted by PBO items must be on HR
    3161 or 2062. The HR must be attached to the GPC
    worksheet, FC Form 4256
  • 4) Cardholders! To ensure separation of
    duties, Property Book Officers will Not be
    appointed as GPC cardholders or Billing Officials
    IAW DA SOP. It is highly recommended that Hand
    Receipt Holders not be appointed as GPC
    cardholders or BO, but waivers from DOC may be
    obtained for certain situations.

38
Printing/Copying Services(No off-post printing
authorized)
  • DAPS is MANDATORY SOURCE FOR ALL PRINTING
  • The Federal Acquisition Regulation (FAR) Subpart
    8.8 states that printing must be done by or
    through the Government Printing Office (GPO) (44
    U.S.C. 501). FAR 8.802 prohibits directly
    contracting commercial sources.
  • Change of Command programs are a proper
    expenditure of mission dollars. Photos fine.
    Color and other expense items are not.
  • Cardholders who go directly to commercial sources
    without DAPS authority will be held pecuniary
    liable for the cost of unauthorized printing.
  • NO printing authorized at Kinkos, ABC
    printing, or any other printing merchants.

39
Manufacturer Rebates Tax Exempt
  • Manufacturer Rebates are the property of the U.S.
    Government.
  • Rebate checks shall be made out to the U.S..
    Treasury and not
  • individuals.
  • If property is offered in lieu of a Rebate check,
    the property belongs
  • to the U.S. Government.
  • All purchases with the GPC Visa Credit Card are
    tax exempt.
  • Card is embossed with tax free and cardholder
    name.
  • Tax charges may not be disputed to bank.
  • All purchases with the GPC Visa Credit Card are
    Tax
  • Exempt.
  • Card is embossed with tax free and cardholder
    name.
  • Tax charges may not be disputed to bank.

40
ENSURE that Government Receives Credits or Cash
For Returned Items, etc.
  • All credits shall be credited back to the
    cardholders credit card account. Each
    transaction shall be a complete document trail to
    the credit card account. No in-store credits to
    purchase items at a later date, no cash, etc.
  • Cardholders are not authorized to accept credit
    for their personal use.

41
Proof of Purchase
  • All purchases (whether over the counter, by fax,
    or the telephone) requires proof of purchase.
  • If lost or not received you can contact the
    Merchant to obtain a copy or process a dispute,
    that you recognize the charge, but need a sales
    draft.
  • If your still unable to obtain a sales receipt,
    contact the DOC Credit Card Team for a letter to
    the merchant.

42
ConstructionOnly DPW Authorized to Use or Approve
  • Construction (build), alteration, or any changes
    to real property, repair of buildings
  • (painting, carpeting, repair of stairway,
    concrete work etc).
  • ONLY DPW cardholders are authorized to hire
    for installation of carpeting, flooring,
    plumbing, etc.
  • Contact DPW Work Order Section (798-9722) for
    any construction work.
  • Construction means construction, alteration, or
    repair (including dredging, excavating,
  • and painting) of buildings, structures, or other
    real property. For purposes of this
  • definition, the terms buildings, structures, or
    other real property include, but are not
  • limited to, improvements of all types, such as
    bridges, dams, plants, highways, parkways,
  • streets, subways, tunnels, sewers, mains, power
    lines, cemeteries, pumping stations,
  • railways, airport facilities, terminals, docks,
    piers, wharves, ways, lighthouses, buoys,
  • jetties, breakwaters, levees, canals, and
    channels. Construction does not include the
  • manufacture, production, furnishing,
    construction, alteration, repair, processing, or
  • assembling of vessels, aircraft, or other kinds
    of personal property.

43
Donts
44
Unauthorized Credit Card Purchases
  • NO Split Purchases
  • NO Purchases Over Dollar Limits
  • NO Cash Advances
  • NO IT purchases without CAPR Form
  • NO THIRD PARTY (Pay Pal, Ebay, I-bill) Without
    written DOC Approval
  • NO Rental Or Lease Of Land Or Buildings For Term
    Longer Than One (1) Month Is Prohibited
  • NO Telecommunication SERVICES/EQUIPMENT (I.E.,
    Can Not Change DSN To A Commercial Company.)
  • NO Personal Charges

45
Partial Listing Of Unauthorized Purchases
  • NO airline, bus or other related travel tickets
  • NO coffee, juice, bottled water Services or other
    food items.
  • NO yard maintenance or janitorial services
  • NO meals and lodging. For emergencies contact
    your comptroller during duty hours. After duty
    hours contact your comptroller through the SDO
    (270)798-9793
  • NO Christmas or other holiday decorations
  • NO GIFTS or GIFT CARDS
  • NO agreements to test supplies or services
  • NO on ANYTHING Non-Mission
  • Still not sure? Contact DOC GPC Team (270)
    798-7333, 7808, 7803, 7802 or 7801

46
ORGANIZATIONAL DAY
You may not use the GPC to purchase anything for
Organizational Day. The GPC may only be used
to purchase supplies and services that directly
support the mission of your unit.
47
Purchases Shall Not Be Split.
  • ..TO STAY BELOW THE MICRO-PURCHASE
  • THRESHOLD OF 3,000.00 FOR SUPPLIES AND
  • 2,500.00 FOR SERVICES, AND 2,000 FOR
  • CONSTRUCTION.
  • PURCHASES MADE FROM DIFFERENT VENDORS
  • PURCHASES MADE ON DIFFERENT DAYS
  • PURCHASES MADE BY DIFFERENT CARDHOLDERS
  • NOTE ONLY SELECTED DPW CARDHOLDERS ARE
  • AUTHORIZED TO PROCESS CONSTRUCTION WORK.

48
-Occurs when someone other than a government
contracting officer or their designee commits
government funds.--UACs are usually done
innocently due to urgency of need or failure to
know and follow proper requisition
procedures.--UAC must be ratified before
vendor/contractor can be paid.--Ratification
involves numerous individuals including first
06 or equivalent in chain of command, and
depending on dollar volume could be elevated to
CG.--Ratifications gain individual adverse
notoriety, embarrass command and in some
situations can result in anti deficiency act
violations.--When in doubt as to your
authority, call directorate of contracting
798-7126/7815.--Commander emphasis is the key
to stopping UAC.
Unauthorized Commitments (UAC)
49
Fraud, Abuse, And/Or Misuse Of The GPC Visa
Credit Card
  • Article 15
  • Fines
  • Imprisonment
  • Demotions
  • And/Or Termination Of Military Or Civilian Career

50
One former DoD employee pled guilty to conspiracy
to defraud the Government using his official
purchase card. He was sentenced in U.S. District
Court, Eastern District of Virginia, to 2 years
probation, ordered to pay restitution and other
fees of 70,100 and 6 months of electronic
monitoring.
51
Another former DoD employee pled guilty to using
a Government credit card to buy a television for
personal use. He was terminated from DoD
employment and sentenced in Federal Court in the
Eastern District of Texas to a 3,000 fine and
ordered to pay 1,400 restitution.
52
Another former DoD employee pled guilty to
one-count criminal information charging him with
theft using a Government credit card. He was
sentenced in U.S. District Court, Eastern
District of Virginia, to 4 months imprisonment, 4
months home detention, 3 years probation and
ordered to pay 61,465 in restitution and other
fees.
53
Yet another former employee pled guilty to
conspiracy in a fraudulent scheme involving the
misuse of a purchase card while assigned to
DoD. He was sentenced in U.S. District Court,
Eastern District of Virginia, to serve a jail
term of 12 months and one day, 24 months
probation, and ordered to pay restitution and
other fees totaling 120,100.
54
MISUSE
The cardholder shall be held personally liable to
the Government for any non-Government
transactions Under 18 U.S.C. Misuse could result
in a fine of not more than 10,000 or
imprisonment for not more than five years or
both.
55
Common Problems and FAQ
  • Utilize Mandatory Sources
  • Supply System, DA BPAs/Eagle Mart (Ability One)
    for office supplies.
  • Split Purchases
  • UAC / Ratifications
  • Single Purchase Limit Increases
  • Training
  • Coins
  • Coordination (US Bank, Resource Managers, Billing
    Officials, ect.)

56
What Do I Do When I Need Help ?????
  • IF YOU HAVE ANY QUESTIONS OR PROBLEMS, PLEASE
    CONTACT
  • DOC, CREDIT CARD TEAM
  • BLDG 2174, 13 1/2 STREET
  • FORT CAMPBELL, KY 42223-5334
  • (270) 798-7333, 7808, 7803, or 7802

57
Scenario 1A Cardholder has been asked to
purchase office supplies from Office Depot since
the items from JWOD are not as nice.Can the
cardholder make the purchase even though Office
Depot is not a DoD Emall source?
58
Scenario 2There is a total known requirement
of 4,500.00 for new compressors and hoses for
your unit. Can the cardholder make the purchase
by placing two orders? If not, what other
options are available?
59
Scenario 3If an item has a National Stock
Number (NSN), what must be done prior to making
a local purchase?
60
Scenario 4A cardholder enters into an
Unauthorized Commitment of funds. Who all is
involved to have this ratification completed?
61
Scenario 5Who can you call 24/7/365 if you
have a question?
62
ADMINISTRATION ACCESS
63
Pay And Confirm Notifying The DOC Credit Card
Team Of Payments Processed In ACCESS
  • BOs/ABOs shall certify payments in care by the
    5th calendar day after the end of the billing
    cycle. Cycle date is the 19th of each month.
  • Accounts 60 days past due will result in all
    cardholder accounts assigned to the prime
    official being suspended until payment along with
    all penalties and interest have been paid to US
    bank.
  • It is critical that each BO have at least one
    alternate to process payments in Access.

64
Your Unique User Name And Password
  • Billing Officials (BO) Turn forms in with
    request for user name and password from bank
    within 7-10 days.
  • You are the only individual authorized to use
    your user name and password. There are no
    exceptions!
  • Prime billing officials and alternate billing
    officials will have separate user names and
    passwords. If you do not have an alternate, then
    you will always need to be available to process
    your monthly billing statements.
  • Cardholder Once card is received, you will need
    to self register and complete on-line
    registration.

65
Cardholders Approve Purchases Or Billing
Officials Can Approve On Behalf Of The
Cardholder
  • Cardholders Should Make Every Effort To Approve
    Their Purchases In AXOL
  • If The Cardholder Is Unavailable, The Prime Or
    Alternate Can Approve Purchases On Behalf Of The
    Cardholder.
  • Prime Or Alternates Are Not Authorized To Provide
    The Cardholder With Their Unique Ids And
    Passwords To Approve Cardholder Purchases.

66
MONTHLY BILLING STATEMENT
- - - THE BILLING CYCLE ENDS ON THE 19th OF
THE MONTH - - - YOU MUST ELECTRONICALLY
CERTIFY YOUR STATEMENT WITHIN 5 CALENDAR DAYS
AFTER THE CYCLE CLOSING. - - - EVEN A .00
BALANCE MUST BE CERTIFIED.
67
Access Online (AXOL)
  • AXOL is an electronic interface to provide
  • various functional capabilities.
  • View transactions on a daily basis
  • Approve transactions daily
  • Website https//access.usbank.com

68
Rebates
  • Billing account cycle ending date will remain the
    19th of each month (unless the 19th is on a
    weekend)
  • Rebates are based upon how fast the BO processes
    and pays the monthly billing account statement
    (bas).
  • The rebates are posted as a credit to the
    cardholders account at the end of each calendar
    quarter.
  • AXOL will allow BO to pay their monthly billing
    statements over the internet after the 19th of
    each month, and obtain the highest possible
    rebates for their accounts.

69
Introducing Access Online
  • Cardholder and Billing Official Training
  • https//access.usbank.com

70
New Access Online Concepts
  • Change your password every 60 days
  • View statements online
  • Receive email notification of statement
    availability
  • Have transactions final-approved by a billing
    official
  • Combine reallocation and order and transaction
    matching

71
Logging In
Organization Short Name User ID Password
https//access.usbank.com
72
Viewing Transactions
Account Link to List of Transactions
Link to Transaction List
Transaction Management
73
Transaction Management
  • Transaction list
  • Disputes
  • Transaction and order matching
  • Transaction approval process

74
Transaction List
Card Account Summary
Search Criteria
Transaction List
Transaction Management
75
Transaction List
Transaction List
Links to Transaction Detail
Transaction Management
76
Transaction Detail Summary Tab
Transaction Detail
Dispute Information
Dispute Transaction link
Transaction Management
77
Dispute a Transaction
Transaction Management
78
Statement Approval
Totals are for the account, not the selected
cycle.
Transaction Management
79
Statement Approval
Transaction Management
80
Order Management
  • Creating a manual order
  • Matching multiple transactions and orders at the
    same time

Order Management
81
Create a Manual Order
Required fields have a red asterisk.
Order Management
82
Create a Manual Order
Order Management
83
Create a Manual Order
Order Management
84
Create a Manual Order
Order Management
85
Matching Multiple Orders and Transactions
Order Management
86
Matching Multiple Orders and Transactions
Match to Order button
Order Management
87
Click Here to Run the Match Multiple Demo
-Or-
Click Here to Skip the Match Multiple Demo
88
(No Transcript)
89
(No Transcript)
90
(No Transcript)
91
(No Transcript)
92
(No Transcript)
93
(No Transcript)
94
(No Transcript)
95
(No Transcript)
96
(No Transcript)
97
(No Transcript)
98
(No Transcript)
99
(No Transcript)
100
(No Transcript)
101
Transaction Final-Approval
Transaction Management
102
Transaction Final-Approval
Transaction Management
103
Transaction Final-Approval
Transaction Management
104
Managing Account Certification
Transaction Management
105
Fraud Awareness Briefing
  • Heather Rivera
  • Special Agent
  • U.S. Army Criminal Investigation Command (CID)
  • (270) 798-9400/4729

106
CID Responsibility
  • Investigate Felony Level crimes in which the U.S.
    Army is a party of interest.
  • General Crimes (Persons and Property)
  • Drug related Crimes
  • Economic Crimes

107
Economic Crime
  • Commonly Referred to as white collar crime.
  • Fraud, Embezzlement, etc.
  • CID has units dedicated solely to the
    investigation of economic crimes.

108
What does it cost?
  • Department of Defense Billions of dollars
    annually.
  • U.S. Government Over 100 Billion in medical
    fraud and abuse alone. -U.S. General Accounting
    Office

109
GPC Fraud Example
110
Applicable Statutes
  • Article 132, UCMJ Frauds Against the United
    States.
  • Maximum Penalty Dishonorable Discharge,
    forfeiture of all pay and allowances, confinement
    for 5 years.
  • Per Offense!

111
Applicable Statutes
  • Article 123, UCMJ Forgery
  • Maximum Penalty Maximum Penalty Dishonorable
    Discharge, forfeiture of all pay and allowances,
    confinement for 5 years.

112
Applicable Statutes
  • Article 81, UCMJ Conspiracy
  • Requires two or more people to enter into an
    agreement to commit an offense and an overt act
    be committed in furtherance of the conspiracy.
  • Does not require the crime actually be committed.
  • Maximum Penalty Same as the offense of the
    Conspiracy

113
Applicable Statutes
  • Various laws under Title 18 United States Code.
  • Penalties Vary

114
Reporting Fraud
  • Report it to your local CID office.
  • (270) 798-6127/9406
  • Building 2745 Kentucky Ave
  • Report it through the DOD OIG Hotline
  • 1-800-424--9098

115
EnvironmentalBob Fletcher270-798-9595
http//www.campbell.army.mil/envdiv
116
HAZARDOUS MATERIALS (HAZMAT)
  • DO NOT buy Hazmat, Package POL related products
    or non vehicle related batteries on Credit Card!!
  • Pollution Prevention Operations Center (PPOC)
    798-9076
  • Centrally procures and stocks various HAZMAT
  • Issued directly to units and other garrison
    activities
  • Hazmat lockers in motor pools hangars
  • Return all Empty containers to Return Lockers _at_
    Motor Pools Hangars
  • The PPOC handles
  • Vehicle and weapons system maintenance HAZMATs
  • Specialty colored paints
  • Spill kits and kit replacement items (socks,
    pads, absorbent, etc.)
  • Batteries (except vehicle and aviation lead-acid)

117
HAZMAT Continued
  • The PPOC procures/stores
  • Field Sanitation Team hazmat
  • Calcium Hypochlorite/ ACU pesticide treatment
    kits
  • Water Purification Unit Chemicals
  • Eagle Mart (431-4311) handles all janitorial
    supplies
  • Consult with PPOC to ensure environmentally
    friendly products.
  • Troop Self Help(TSH-798-2719, BLDG 863) handles
  • Building maintenance products,(9 stock paint
    colors)
  • Building related pesticides
  • Fluorescent Light bulbs (return used bulbs to
    TSH)
  • Units are prohibited from procuring dumpsters for
    field training exercises. (Use Convenience
    center, Stillwell Airborne St)

118
HAZMAT Continued
  • Fire Extinguishers
  • Building Fire Dept. (798-5727)
  • Vehicle/Equipment/Refueling Opns (FARP)/Ammo
    Hauling
  • PPOC-798-9076/956-1427
  • Batteries requested thru PPOC (798-9761/
    956-1420)
  • Commo / Cordless Equipment/ Alkaline/Cell
    Phone/Cordless Phone
  • Pollution Prevention Operation Center POCs
  • Debra White, Hazmat Program Manager798-9771
  • Al Caldwell, PPOC Manager 798-9780
  • Al Bechard, PPOC Support 798-9076
  • Simeon Treadway, Battery Program Manger 798-9791
    or 956-1420
  • Bob Fletcher, Environmental Education (EQO)
    798-9595
About PowerShow.com