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A Presentation on Presentations

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A good presentation requires organization and preparation more than anything else. ... Outline the presentation: Audiences want a roadmap. ... – PowerPoint PPT presentation

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Title: A Presentation on Presentations


1
A Presentation on Presentations CS 6 Summer
2006 Jill A. Brady Computer Science
Engineering DepartmentUniversity of California -
RiversideRiverside,CA 92521bradyj_at_cs.ucr.edu Mo
dified from the notes of Edward R. Tufte, Craig
S. Kaplan, Eamonn Keogh, Patrick Winston, and
others
2
Outline
  • Motivation for Presentations
  • Planning the Presentation
  • Creating the Presentation
  • Giving the Presentation
  • Conclusion

3
Motivation for Presentations
  • You will be giving presentations for the rest of
    your life.
  • In college
  • To get hired
  • To get a promotion
  • As a representative of your company

4
Motivation for Presentations
  • A poor presentation can cost you
  • Your grade
  • Your job
  • Your salary
  • An important client . . .

5
Motivation for Presentations
  • A good presentation requires organization and
    preparation more than anything else.
  • Anyone can learn, and everyone should!
  • Today is the day.

6
Outline
  • Motivation for Presentations
  • Planning the Presentation
  • Creating the Presentation
  • Giving the Presentation
  • Conclusion

7
Planning the Presentation
  • Presentation as a meal
  • Hosts welcome
  • Menu
  • Hors doeuvres
  • Entrée
  • Dessert

8
Planning the Presentation
  • Hosts welcome
  • Always have a title slide!
  • Presentation title
  • Your name
  • Company or School Affiliation Address
  • Date of the presentation

9
Planning the Presentation
  • Menu
  • Outline the presentation
  • Audiences want a roadmap.
  • provides proof of destination, ability to get
    there.

10
Planning the Presentation
  • Hors doeuvres
  • Dangle the Carrot
  • Purpose / motivation of the speech
  • What you will prove by the end
  • Show enthusiasm for your work!

11
Planning the Presentation
  • Entrée
  • The idea, in more detail
  • Background knowledge, if needed.
  • Your efforts
  • What you created, even if it is a concept
    instead of a product
  • Supporting experiments or research
  • Proof you are sane and rational
  • Results

12
Planning the Presentation
  • Dessert
  • The conclusion
  • Restate the main points
  • Restate results/conclusion in one sentence.
  • This is the sentence you want them to remember!
  • Make it clean, short, and strong.

13
Planning the Presentation
  • The questions / thank you slide
  • Any Questions? at the top
  • Thank sources, funding parties, etc. at the
    bottom.
  • Gives a clean finish.

14
Outline
  • Motivation for Presentations
  • Planning the Presentation
  • Creating the Presentation
  • Giving the Presentation
  • Conclusion

15
Creating the Presentation
  • Start with a clean slate
  • Simple backgrounds (if any!)
  • No patterns
  • Strongest contrast color for text

16
Creating the Presentation
  • Use large fonts Small fonts are hard to read.
  • Use highly contrasting colors.
  • Avoid red and green, they can be hard to see.
  • DONT USE ALL CAPS.
  • Use color in any graphs, include a key

17
Creating the Presentation
  • Be balanced with graphics.
  • Does this graphic add meaning, or just distract
    the audience?
  • Never post a table of numbers, always use a graph
    or chart.

18
Creating the Presentation
  • Find new graphics.
  • Do not use built-in clipart. Weve seen it.
  • images.google.com
  • A picture is worth a thousand words, but not if
    its blurry. Avoid bitmaps (bmp). Go large.
  • Projected colors differ from monitor colors.

19
Creating the Presentation
  • No Media!
  • Do not use music or video. It wont work.
  • Use transition effects with great care.
  • Nothing should blink, spin, bounce, or move.

20
Creating the Presentation
  • Be Terse
  • The sales forecasts show an increase on the very
    near horizon.
  • vs
  • Sales heading up.
  • Remove words everywhere. Outline only.
  • 5 bullets or 1 main point per slide, max.

21
Creating the Presentation
  • Ordered Lists Use numbers.
  • Outline of our method
  • Design
  • Implementation
  • Testing
  • Unordered Lists Use bullets.
  • Goals
  • Ease of use
  • Reusability
  • Reliability

22
Outline
  • Motivation for Presentations
  • Planning the Presentation
  • Creating the Presentation
  • Giving the Presentation
  • Conclusion

23
Giving the Presentation
  • Practice
  • In front of a mirror
  • In front of friends
  • In front of a clock! Do NOT go over time.
  • At the presentation site.
  • Prepared confident.

24
Giving the Presentation
  • Show up early
  • Get off the Internet
  • If it is your laptop. No update now messages
    or incoming email to break the mood.
  • Be careful of desktop images be professional.

25
Giving the Presentation
  • Use title page to gain attention, start lecture.
  • Always introduce yourself.
  • Be full of energy, its now or never!

26
Giving the Presentation
  • Do
  • Speak loudly, clearly, slowly.
  • Make eye contact.
  • Move around the room.
  • Point to important areas on the slides.
  • Take deep breaths.
  • Memorize key sentences.

27
Giving the Presentation
  • Dont
  • Read off your slides!
  • Apologize. Nobody notices your mistakes until
    you point them out.
  • Rapid-tag-team a partnered presentation.
    Minimize disruptive switching.

28
Giving the Presentation
  • Dont
  • Begin every sentence with the same word.
  • Use pause words like um, and, so.
  • Stand in one place.
  • Keep hands in pockets.
  • Talk to the floor.
  • Talk to the screen.

29
Giving the Presentation
  • More annoying nervous habits
  • Playing with jewelry
  • Licking and/or biting your lips
  • Constantly adjusting your glasses
  • Popping the top of a pen
  • Playing with facial hair (men)
  • Playing with/twirling your hair (women)
  • Jingling change in your pocket
  • Leaning against anything for support

30
Giving the Presentation
  • On pointers
  • Some like them, some dont.
  • Required for pointing to graphs on large screens.
  • If you use one
  • Turn it off when not actively pointing at
    something.
  • Point at target, then turn on.
  • Dont circle things rapidly.
  • Dont point at the obvious.

31
Giving the Presentation
  • Running behind?
  • Be aware of time so this doesnt happen.
  • Pick up the pace a little if early on.
  • Skim or skip unimportant slides/sections.
  • Leave time for a good solid conclusion.
  • Leave time for questions.

32
Giving the Presentation
  • Giving the Conclusion
  • End strongly. Get a little louder, change pitch.
  • Ask for questions and be open to getting them.
  • Difficult questions or difficult people
  • Suggest finishing the discussion together after
    the presentation.
  • Admit any mistakes or issues with grace.
  • You can disagree, but dont protest.

33
Outline
  • Motivation for Presentations
  • Planning the Presentation
  • Creating the Presentation
  • Giving the Presentation
  • Conclusion

34
Conclusion
  • We have discussed presentation organization and
    creation, with emphasis on simplicity and
    clarity.
  • We have also discussed giving the presentation,
    including common mistakes and quirks.

35
Conclusion
  • We have seen that its not charisma or charm, but
    careful planning and practice that make the
    difference.
  • In conclusion, I must reemphasize the importance
    of presentation skills for both your immediate
    and long term success. Embrace any opportunity
    to practice.

36
Conclusion
  • Any questions?
  • Thank you to Dr. Eamonn Keogh and Patrick Winston
    for resources used in this presentation.
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