Time-Management Practices and School Principals Ismael - PowerPoint PPT Presentation

Loading...

PPT – Time-Management Practices and School Principals Ismael PowerPoint presentation | free to download - id: 3afe45-ODdjM



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

Time-Management Practices and School Principals Ismael

Description:

Time-Management Practices and School Principals Ismael Khalil ISNA Convention April, 2006 Definitions Define Time Management Managing your time to accomplish your ... – PowerPoint PPT presentation

Number of Views:293
Avg rating:3.0/5.0
Slides: 26
Provided by: isnaNetDo
Learn more at: http://www.isna.net
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: Time-Management Practices and School Principals Ismael


1
Time-Management Practices and School Principals
  • Ismael KhalilISNA Convention
  • April, 2006

2
Definitions
  • Define Time Management
  • Managing your time to accomplish your
  • goals in the most efficient way.
  • Management how can I best accomplish it?
  • It is not only how hard you work or run, but
  • how smart.

3
TIME management
  • Only after you have identified your goals you
    can manage your time.
  • If your goals and priorities are not clear, then
    you cannot achieve time management.
  • First set your goals. Then Prioritize. Then
    Manage your time.

4
  • Ibin Abbas narrated that Prophet Mohammad (PBUH)
    said
  • There are two of Allahs favors that are
    forgotten
  • by many people health
  • and free time. (Bukhari 8/421)
  • " ?????? ????? ????? ???? ?? ????? ?????
    ???????."

5
Habits of Effective Time Managers
  • 1. BE PROACTIVE
  • 2. BEGIN WITH THE END IN MIND
  • 3. PUT FIRST THINGS FIRST
  • 4. LOOK AHEAD
  • 5. ALLOCATE RESOURCES
  • 6. FOLLOW UP
  • 7. BE FLEXIBLE

6
(No Transcript)
7
Practices listed under Time Management are
grouped into six categories
  • 1. Practices for Scheduling Contacts
  • 2. Practices for Delegating
  • 3. Practices for Managing Meetings
  • 4. Practices for Handling Interruptions
  • 5. Practices for Managing Paperwork
  • 6. Practices for Establishing Priorities

8
Practices for Establishing Priorities
  • Principals should
  • 1. prioritize tasks.
  • 2. maintain a to- do list.
  • 3. share a master list of priorities with all
    school personnel.
  • 4. link daily activities to their priorities.
  • 5. link school priorities to district priorities.

9
Evaluate Mondays to do list
  • Evaluate the weekly to do list and its relevance
    to the goals.
  • How do the Daily tasks contribute to the Yearly
    goal?
  • Priority According Urgency or Importance?

10
Practices for Managing Paperwork
  • Principals should
  • 1. set aside a specific time during the work day
    for themselves and their secretaries to review
    paperwork together.
  • 2. expect their secretaries to open, read, and
    put the most
  • important mail on top before bringing the
    mail to them.
  • 3. also process mail with their secretary,
    return most papers to the secretary with
    instructions, and retain only those items that
    require further thought.
  • 4. schedule an appointment with themselves and
    set aside a daily block of time to do
    administrative paperwork during work hours.

11
Practices for Managing Paperwork Cont.
  • 5. Write responses and delegations directly on
    the original piece of correspondence.
  • 6. Principals and secretaries should use a
    computer to generate correspondence.
  • 7. Secretaries should maintain a report log to
    monitor all reports turned in by all staff
    members from the school.

12
Practices for Scheduling Contacts
  • Principals should
  • 1. have the school secretary screen telephone
    calls.
  • 2. designate a specific time for return calls.
  • 3. have a list of issues available prior to
    making a return
  • call when possible.
  • 4. generate a list of issues during a contact.
  • 5. use conference calling.
  • 6. have most appointments made through the
    secretary.
  • 7. Principals could give their secretaries vital
    information in advance of expected telephone
    calls.

13
EIGHT IMPORTANT SECRETS FOR IMPROVING SCHEDULING
AND TIME MANAGEMENT
14
( ?? ???? ???? ??? ??? ??????? ??? ???? ?? ????
???? ?? ???? ???? ????? ? ??? ????? ???? ??????
??? ???? ?? ??? ?????? ????? ????? ? ??? ????
???? ??? ???(
  • Narrated Abdullah Bin Masud Allahs Messenger
    (PBUH) said
  • A servant of Allah will remain standing on the
    Day of Resurrection until he is asked about four
    things his life and how he spent it, his youth
    and how he used it up, his property and how he
    acquired and managed it and his knowledge and how
    he utilized it.

15
  • 1. Develop a system.
  • 2. Set aside reaction time.
  • 3. Prepare for brush fires.
  • 4. Gain mastery over the telephone.
  • 5. Limit chitchat.
  • 6. Decide quickly on minor matters.
  • 7. Set up a "talk to" file.
  • 8. Maximize your leisure time.

16
Practices for Handling Interruptions
  • Principals should make daily tours of the
    school building.
  • Principals should spend time wondering around
    with a purpose.
  • Strategies to meet the unannounced visitor.

17
Prophet Muhammad said even if you have seen all
the signs of the Last Day in front of you, if you
have a small plant in your hand, go ahead and
plant that.
  • ??? ??? ???? ???? ???? " ??? ???? ?????? ??? ??
    ????? ????? ????????. ???? ????

18
Practices for Delegating
  • Principals should
  • 1. tell the secretary to whom certain routine
  • responsibilities have been delegated and
    allow the secretary to distribute mail
    accordingly.
  • 2. inform the faculty and staff to whom certain
    responsibilities are delegated.
  • 3. use time lines when delegating.
  • 4. use some system to monitor delegations.

19
RULES FOR DELEGATING AUTHORITY
  • Do not delegate tasks as a form of discipline.
  • Delegate tasks that are only comparable to the
    skills of the person.
  • Delegate enjoyable tasks sometimes.
  • Delegate at the beginning of the process, with
    complete instructions, to ensure the person
    receiving the assignment understands.

20
RULES FOR DELEGATING AUTHORITY Cont.
  • Make sure there are periodic follow-ups of the
    delegated tasks.
  • Offer support only when needed.
  • When the task is completed, always evaluate
    results.
  • Always give proper credit and praise for a job
    well done.

21
Practices for Managing Meetings
  • Principals should
  • 1. give the purpose of the meeting prior to the
    start.
  • 2. distribute an action agenda of each meeting in
    advance.
  • 3. set general time limits for each meeting.
  • 4. start and end meetings on time.

22
Practices for Managing Meetings Cont.
  • 5. invite to the meeting only those faculty who
    are affected by the decisions to be made in the
    meeting.
  • 6. summarize the major points of discussion at
    the end of the meeting.
  • 7. use a system to follow up on actions to be
    taken following meetings.

23
DO'S AND DON'TS FOR SCHEDULING MEETINGS
24
  • 1. Do call a meeting when a meeting is the best
    way to achieve your objective.
  • 2. Do have an objective in mind when you call a
    meeting.
  • 3. Don't hold meetings on a routine basis.

25
  • 4. Do include others in the presentation.
  • 5. Do prepare for the meeting..
  • 6. Don't have all meetings at the same time.
About PowerShow.com