Microfilm Scanners - MES Hybrid - PowerPoint PPT Presentation

View by Category
About This Presentation
Title:

Microfilm Scanners - MES Hybrid

Description:

- Microfilm scanners are used to convert documents stored on microfilm to digital formats. To preserve the vast amount of information contained in documents, microfilm and microfiche were the only viable solutions for many years. However, when the world started going digital, this media was viewed as archaic. Take a look at this presentation by Kevin D'Arcy, VP of Sales and Marketing for MES Hybrid Document Systems, Ontario's leading document scanning and document management supplier. – PowerPoint PPT presentation

Number of Views:197
Slides: 13
Provided by: meshybrid
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: Microfilm Scanners - MES Hybrid


1
Microfilm Scanners
  • Transitioning from One Storage Technology to
    Another

2
Microfilm Scanners
  • Microfilm scanners are used to turn microfilm
    archives into digital formats. Microfilm and
    microfiche were the main storage media for
    decades. Since the 1970s, libraries, law firms,
    government agencies, museums and other
    institutions used this media to archive material
    in a more efficient manner. It certainly was
    easier and cheaper to store a roll of film than
    hundreds of publications.

3
Microfilm Scanners
  • Microfilm and microfiche serve the same purpose.
    They create images of document material and
    archive it on a film material. The only
    difference between the two media is the shape of
    the final product. For example, microfilm puts
    document images on a roll of film. Microfiche,
    on the other hand, houses document images on a
    flat sheet.

4
Microfilm Scanners
  • To access information stored on microfilm or
    microfiche, a microfilm reader is required.
    Users put the microfilm into the reader and the
    images are enlarged so they could be easily
    viewed. Most microfilm and microfiche are stored
    as negative images. The reader, therefore,
    converts the archive to positive images.

5
Microfilm Scanners
  • The microfilm archival method has been popular
    for journals, books, newspapers and historical
    documents. By storing the information on film,
    the original documents are preserved. The public
    can view the contents of these materials easily
    and without causing damage to the paper-based
    original.

6
Microfilm Scanners
  • The Digital Era Changes Document Archiving
  • To preserve the vast amount of information
    contained in documents, microfilm and microfiche
    were the only viable solutions for many years.
    However, when the world started going digital,
    microfilm and microfiche were viewed as archaic
    methods. Storing data on digital media, such as
    disks and removable drives, became the new norm.

7
Microfilm Scanners
  • But, what happens to the millions of documents
    stored currently archived on microfilm and
    microfiche? Enter microfilm scanners.
  •  
  • Basically, microfilm scanners scan the images on
    microfilm and convert them into a digital format.
    Then, the digital files are stored as soft
    copies. The conversion can be done by purchasing
    a microfilm scanner or using a scanning service.
  •  
  • Organizations need to conduct a cost analysis to
    determine the best course of action for
    digitizing their microfilm archives. Often, the
    volume of microfilm will dictate whether
    purchasing a microfilm scanner or outsourcing the
    project makes sense.

8
Microfilm Scanners
  • Characteristics of Microfilm Scanners
  •  
  • When microfilm scanners convert microfilm and
    microfiche information to digital formats, the
    resulting files are saved as TIFF, PDF or JPEG
    formats. These digital formats can easily be
    copied, stored and sent via e-mail as needed.
    Plus, digital files can be housed in document
    management systems and indexed for easy
    retrieval.

9
Microfilm Scanners
  • However, one of the biggest advantages of using
    microfilm scanners to convert microfilm images is
    accessibility. No special reader is required to
    access and view the information. With any
    computer or mobile device, digital information
    can be accessed from any location.
  •  
  • When selecting microfilm scanners, different
    models exist. Companies need to compare each
    models specifications to their requirements to
    determine the best fit. Microfilm scanners will
    vary in terms of image quality, scanning speed
    and cost.

10
Microfilm Scanners
  • Understanding how microfilm scanners work is the
    first step in the purchase analysis. Working
    similar to a digital camera, the scanners produce
    images from the actual microfilm or microfiche
    material. Depending on the model, special
    capabilities allow images to be enhanced. With
    the different feature sets, each organization
    will need to decide for itself whats most
    useful.

11
Microfilm Scanners
  • Its important to note that many organizations
    dont completely replace their microfilm
    archives. Microfilm media can last for decades.
    And, digital formats are not foolproof. To
    create the best preservation scenario,
    organizations will typically keep both microfilm
    and digital formats of important documents.

12
About the Author
  • Kevin D'Arcy is VP of Sales and Marketing for MES
    Hybrid Document Systems, Ontario's leading
    document scanning and document management
    supplier. For more information about Microfilm
    Scanners, visit our website.
About PowerShow.com