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Microsoft Office 2007 Illustrated

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Slide Show view fills the entire screen. In Slide Show view, you can annotate s (draw on them) or jump to specific s ... – PowerPoint PPT presentation

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Title: Microsoft Office 2007 Illustrated


1
Microsoft Office 2007- Illustrated
  • Finishing a Presentation

2
Objectives
  • Understand masters
  • Customize background style
  • Use slide show commands
  • Set slide show transitions and timings

Microsoft Office 2007-Illustrated
3
Objectives
  • Set slide animation effects
  • Inspect a presentation
  • Evaluate a presentation
  • Create a design template

Microsoft Office 2007-Illustrated
4
Understand Masters
  • Each presentation has a set of masters
  • Masters store information
  • position size of text
  • position size of content placeholders
  • text styles
  • background colors
  • effects, animations and theme colors

Microsoft Office 2007-Illustrated
5
Understand Masters
  • There are three Master views
  • Slide Master view
  • Handout Master view
  • Notes Master view
  • Changes made to masters appear on slides, notes
    and handouts respectively

Microsoft Office 2007-Illustrated
6
Understand Masters
  • Design elements that you place on the Slide
    Master appear on every slide in the presentation
  • Each master has its own associated layouts
  • Changes made to layouts appear on slides that
    have those layouts

Microsoft Office 2007-Illustrated
7
Understand Masters
  • To view a slide master click the View tab, then
    click the Slide Master button in the Presentation
    Views group
  • The left pane displays thumbnails of each layout
    of the slide master

Microsoft Office 2007-Illustrated
8
Understand Masters
  • Changes made to the Slide Master will appear on
    all the associated layouts
  • Layouts can be individually modified as well

Slide Master
Slide Master layouts
Microsoft Office 2007-Illustrated
9
Customize the Background Style
  • The background, which is on every slide, is the
    area behind the text and graphics
  • A background graphic is an object placed on the
    slide master
  • You can modify the background with images and
    color to enhance slides

Microsoft Office 2007-Illustrated
10
Customize the Background Style
  • You can also apply a background style which is a
    set of color variations derived from the theme
    colors
  • Theme colors are a set of twelve coordinated
    colors that determine the colors for all slide
    elements in your presentation

Microsoft Office 2007-Illustrated
11
Customize the Background Style
  • Every theme has it own theme colors
  • Theme colors are used for text, lines,
    hyperlinks, shadows, accents, and backgrounds

Theme colors
Microsoft Office 2007-Illustrated
12
Customize the Background Style
Background Styles button (in the Background group)
  • To view Background Styles, click the Design tab,
    choose a theme, then click the Background Styles
    button

Selected theme
Backgrounds available for selected theme
Microsoft Office 2007-Illustrated
13
Customize the Background Style
  • Click the Format Background button to modify the
    background
  • The Format Background dialog box opens

Format Background button
Microsoft Office 2007-Illustrated
14
Customize the Background Style
Format Background dialog box
  • In the Format Background dialog box, you can
    change
  • Fills
  • Textures
  • Tiling options
  • Transparency

Microsoft Office 2007-Illustrated
15
Use Slide Show Commands
  • With PowerPoint, you can show a presentation on
    any compatible computer using Slide Show view
  • Slide Show view fills the entire screen
  • In Slide Show view, you can annotate slides (draw
    on them) or jump to specific slides

Microsoft Office 2007-Illustrated
16
Use Slide Show Commands
  • To get started click the View tab, then click the
    Slide Show button in the Presentation Views
    group
  • The Slide Show toolbar buttons are
    semitransparent and blend in with the background
    color on the slide

Microsoft Office 2007-Illustrated
17
Use Slide Show Commands
Annotation tools
Previous slide button
Slide Show toolbar
Next slide button
Pen Options menu button
Navigation options
Slide Show menu button
Microsoft Office 2007-Illustrated
18
Use Slide Show Commands
  • Other useful Slide Show commands include
  • Esc key to end slide show
  • Spacebar to advance to next slide
  • Left and right arrow keys to advance or go back
    one slide

Microsoft Office 2007-Illustrated
19
Set Slide Show Transitions and Timings
  • Slide transitions determine how a slide moves in
    and out of view during the slide show
  • Transitions are organized by type into five
    groups
  • Click the Animations tab on the Ribbon, then
    choose a transition

Microsoft Office 2007-Illustrated
20
Set Slide Show Transitions and Timings
Animations tab
Transition settings
Click More button to see more transition choices
Microsoft Office 2007-Illustrated
21
Set Slide Show Transitions and Timings
Transition categories
Microsoft Office 2007-Illustrated
22
Set Slide Show Transitions and Timings
  • Slide timing refers to the amount of time a slide
    is visible on the screen
  • Each slide can have a different slide timing
  • Use the Advance Slide settings in the Transition
    to This Slide group

Number of seconds slide will appear
Microsoft Office 2007-Illustrated
23
Set Slide Animation Effects
  • Animation effects define how the objects in your
    presentation appear on the screen during a slide
    show
  • For example, you can have each bullet in a list
    appear one at a time
  • You can animate text, graphics, sounds,
    hyperlinks, SmartArt diagrams, charts and chart
    elements

Microsoft Office 2007-Illustrated
24
Set Slide Animation Effects
  • Standard animation effects
  • Fade
  • Wipe
  • Fly In
  • Custom animation effects
  • Entrance
  • Emphasis
  • Exit
  • Motion Paths

Microsoft Office 2007-Illustrated
25
Set Slide Animation Effects
  • To set animation, select object, then click the
    Animation tab on the Ribbon
  • Click the Animation list arrow, then click Fade,
    Wipe, Fly In, or Custom Animation

Animation tagindicates order that objects will
animate on slide
Microsoft Office 2007-Illustrated
26
Set Slide Animation Effects
Type of animation applied
Animated objects appear in the Custom Animation
list
This information refers to the sunshine clip art
Microsoft Office 2007-Illustrated Introductory,
Windows Vista Edition
27
Set Slide Animation Effects
  • To choose a custom animation, choose one of the
    four types in the Custom Animation task pane

Exit category
Types of Exit animations
Microsoft Office 2007-Illustrated
28
Set Slide Animation Effects
  • Custom Animation
  • Entrancecauses an object to enter the slide with
    an effect
  • Emphasisalready visible object has an effect
  • Exitcauses an object to exit slide with an
    effect
  • Motion Pathscauses object to move on specified
    path on slide

Microsoft Office 2007-Illustrated
29
Inspect a Presentation
  • Before you post a presentation, you should
    inspect it using the Document Inspector
  • The Document Inspector looks for hidden data and
    personal information stored in the file itself or
    in the document properties

Microsoft Office 2007-Illustrated
30
Inspect a Presentation
  • Document properties are also known as metadata
    and includes specific data about the
    presentation
  • Document properties include
  • Authors name
  • Subject matter
  • Title
  • When file was created

Microsoft Office 2007-Illustrated
31
Inspect a Presentation
  • Document Inspector can also find and remove
  • Presentation notes
  • Comments
  • Ink annotations
  • Invisible on-slide content
  • Off-slide content
  • Custom XML data

Microsoft Office 2007-Illustrated
32
Inspect a Presentation
  • To use the Document Inspector, click the Office
    Button, point to Prepare, then click Inspect
    Document
  • The Document Inspector dialog box opens
  • Results will appear in a new window

Microsoft Office 2007-Illustrated
33
Inspect a Presentation
Choose options, then click Inspect
Microsoft Office 2007-Illustrated
34
Inspect a Presentation
  • To create a read-only file, click the Office
    Button, point to Prepare, then click Mark as
    Final
  • A read-only file cannot be edited or modified

Microsoft Office 2007-Illustrated
35
Evaluate a Presentation
  • To evaluate a presentation means to look at its
    design as well as its content
  • Evaluate your presentation to determine how well
    your audience will receive it

Microsoft Office 2007-Illustrated
36
Evaluate a Presentation
Audience impact from a visual presentation
Microsoft Office 2007-Illustrated
37
Evaluate a Presentation
  • Important points about evaluating your
    presentation
  • Keep your message focused
  • Keep your text concise
  • Keep the design simple
  • Choose attractive colors

Microsoft Office 2007-Illustrated
38
Evaluate a Presentation
  • Important points about evaluating your
    presentation
  • Choose fonts and styles that are easy to read
  • Emphasize important text
  • Use visuals to help communicate your message

Microsoft Office 2007-Illustrated
39
Create a Design Template
  • You are not limited to using just the standard
    themes PowerPoint provides
  • You can use a template, a type of presentation
    file that contains custom design information

Microsoft Office 2007-Illustrated
40
Create a Design Template
  • You can create a template from a new blank
    presentation or modify an existing presentation,
    then save it as a template
  • Templates have the .potx extension added to the
    filename

Microsoft Office 2007-Illustrated
41
Create a Design Template
  • When you open a template, you save it with a new
    name as a new presentation
  • Templates are automatically saved in the
    Templates folder

Microsoft Office 2007-Illustrated
42
Summary
  • Understanding Slide Masters is an important part
    of understanding PowerPoint
  • The Slide Master stores information for each
    slide, including the placement of text and
    content placeholders
  • The Slide Master has a set of related layouts

Microsoft Office 2007-Illustrated
43
Summary
  • Changes made to the Slide Master appear on all of
    the related layouts
  • You can modify the slide background to enhance
    the slides in a presentation
  • The Slide Show toolbar allows you to annotate
    slides and navigate forwards, backwards and to
    specific slides during a slide show

Microsoft Office 2007-Illustrated
44
Summary
  • You can add transitions to each slide and adjust
    slide timing
  • You can animate objects on slide to define how
    they will appear during the slide show
  • Use the Custom Animation task pane to define how
    objects will animate
  • Use the Document Inspector to inspect a
    presentation

Microsoft Office 2007-Illustrated
45
Summary
  • Evaluate your presentation to meet the audience
    needs
  • Finally, you can create your own custom templates
    for future use by saving a presentation as a
    template
  • Templates have the .potx filename extension

Microsoft Office 2007-Illustrated
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