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NEW DCMA

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DCMA HQ, 6350 Walker Lane, Alexandria, VA 22310. Email: Barbara.Little_at_dcma.mil ... Melba 'Sunny' Thompson, Division Chief. DCMA Small Business Operation Center ... – PowerPoint PPT presentation

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Title: NEW DCMA


1
NEW DCMA CONCEPT OF OPERATIONS
THOMAS
E. WATKINS EAST DIVISION
CHIEF SMALL BUSINESS OPERATIONS CENTER
2
OUTLINE
  • THE DEFENSE CONTRACT MANAGEMENT AGENCY
  • SUBCONTRACTING PLANS
  • SMALL BUSINESS REPORTING REQUIREMENTS
  • - SF 294S
  • - SF 295S
  • ELECTRONIC SUBCONTRACTING REPORTING SYSTEM (eSRS)
  • PREPARING FOR PROGRAM REVIEWS

3
  • Who We Were
  • Who We Are Today
  • Small Business Realignment
  • Whats Next

4
Previous CONUS Alignment Strategy
  • Geographically organized
  • Diffused Corporate knowledge
  • Little focus on commodity-specific skill
    development
  • No single focal point for major programs or
    customers
  • HQs, Districts Field Offices with redundant
    functions/specialties

5
  • Why We Are Realigning?
  • To meet the needs of our customers better
    to position the Agency to provide our
    customers with the best possible service
  • What Will Change?
  • Better service to the Service Program Executive
    Officers their program managers
  • Four new product divisions that will focus on
  • Aeronautical Systems
  • Naval Sea Systems
  • Space and Missile Systems
  • Ground Systems and Munitions

6
Overall New DCMA Direction
  • Develop a strategy that places the customer at
    the center of our processes, activities and
    culture
  • Align ourselves to better support customers
  • Execute Customer Engagement Strategy
  • Teaming Communications

7
DCMA SMALL BUSINESS OPERATIONS CENTER
Why Are We Changing It?
  • To achieve more efficiency and effectiveness
  • To align reviews to customer focus and objectives
  • To make a difference in the DoD small business
    goals
  • What Will It Look Like?
  • Assignments based on buying command versus
    geographic location of contractor
  • Contractor assigned to buying command with
    preponderance of work
  • Reviews conducted via a more defined risk-based
    approach
  • Emphasis on what customers need to improve
    overall small business performance of their
    contracts
  • Emphasis on contractors not meeting contract
    goals or traditional goals
  • Contractors exceeding contract/traditional goals
    will never have onsite review
  • Subcontracting plans will be assigned based on
    buying command POCs
  • PTAC reviews will be completed based on
    geographic location

8
CHANGES TO DCMA SMALL BUSINESS OPERATIONS
  • Comprehensive Division
  • Work with current POCs on negotiations
  • Develop plan for year long engagement with
    respective contractors
  • Engage with customer to develop metrics for
    success
  • Perform year end 640 and Final Review after 295s
    are submitted
  • Report on progress against metric quarterly
  • East and West Divisions
  • Engage with customer to develop metric for
    success
  • Division members start executing their individual
    work plan w/engagement of buying activities
  • Mentor-Protégé Division
  • Engage with customer to develop metrics for
    success
  • Division members start mentor-protégé reviews
  • Report on progress against metric quarterly

9
Small Business Center Geographic Organization
Chart
C. Noah/Last update 9-13-05
10
WORKLOAD DISTRIBUTION
Individual Assignments
  • East Division
  • CECOM- Yvette Wright
  • AMSAM- Ann Howell
  • WR ALC, OKC ALC, AFLC- Larry Williams
  • WPAFB / ASC, AFMC-Floyd Goodson
  • TACOM- Phil Varney
  • OC/ALC Tinker - Ben Artis
  • AMCOM - Ralph Vinciguerra
  • Air Force AFRL - Chris Travers
  • All Other Primary Procuring Activities - Ben Wong
  • In addition to Subcontracting Plan, CPSRs and
    PTAC reviews for respective assigned contractors

11
WORKLOAD DISTRIBUTION
Individual Assignments
  • West Division
  • ONR-Charles Sharp DSCP
    - Charles Sharp
  • NAVAIR- Audrey McCoy SPAWAR -
    Audrey McCoy
  • NAVSEA, DSCC- Jose Santana FISC / NAVICP-
    Romy Allas
  • All Naval Surface Warfare Centers - Laura Robello
  • DECA and all other Defense Agencies - Diane
    Reeder
  • DLA except DSCP - Alice Richards
  • In addition to Subcontracting Plan, CPSRs and
    PTAC reviews

12
Concept of Operations Mentor-Protégé Major
Changes
  • DCMA to approve all Credit Agreements
  • Protégé Contacts for Annual Review
  • Develop Protégé Post Agreement Review Form
  • Reviews to provide more analytical data and
    recommended corrective actions
  • Division will conduct reviews on both Mentor and
    Protégé
  • More involvement with the Customer on agreements
    and performance

13
Concept of Operations Comprehensive Program
Division
  • Program Managers
  • Lockheed Martin Micole Stephens
  • Raytheon, Northrop Grumman ACS/ESS Luz Vasquez
  • Harris, L3, General Dynamics Elaine Howell
  • Sikorsky, Pratt Whitney, General Electric
    Linda Dowers
  • Bell Helicopter, Textron, Hamilton Sundstrand,
    BAE Willis Jones
  • Program Managers will perform full review
    themselves all year long w/focus on
  • Methodology for developing forecast
  • Analysis of how what is subcontracted is changing
  • Outreach effectiveness
  • Progress on initiatives to improve performance
  • Mid-year, year end and 640 reviews still required
  • Copy goes to PCO, Military Service and OSD
  • Program manager briefs review results to Military
    Service and OSD
  • Objective Reviews and negotiations done in IPT
    fashion

14
SUBCONTRACTING PLANS
  • TYPES
  • INDIVIDUAL
  • MASTER
  • COMPREHENSIVE
  • COMMERCIAL

15
INDIVIDUAL PLANS
  • SEPARATE PLANS FOR EACH SOLICITATION/CONTRACT
  • EACH STANDS ON ITS OWN MERIT
  • REVIEWED BY DCMA
  • FINAL APPROVAL BY PCO
  • MUST HAVE SEPARATE GOALS FOR EACH OF THE
    SOCIO-ECONOMIC CATEGORIES (SB/SDB/WOSB / HUBZONE
    / SERVICE DISABLED VETERAN OWNED)

16
INDIVIDUAL PLANS (CONTINUED)
  • Two times a year during the life of the contract,
    the contractor is required to submit an SF 294
    (subcontracting report for individual contracts)
  • The reports gives a summary of the
    contractors cumulative dollars and percentages
    for the time period.
  • When the contract is complete, the contractor
    submits a final SF 294, with cumulative dollars
    and percentages along with any remarks.

17
MASTER PLANS
  • PLAN MAY BE ESTABLISHED ON A PLANT OR DIVISION
    WIDE BASIS
  • FULLY DEVELOPED PLANS WILL ADDRESS ALL REQUIRED
    ELEMENTS OF A INDIVIDUAL PLAN - MINUS GOALS
  • PLAN PREVIOUSLY APPROVED BY ACO CAN NOW BE
    APPROVED BY A WARRANTED DCMA SML. BUSINESS SPEC.
  • GOALS ARE SUBMITTED FOR EACH QUALIFYING ACTION -
    INCLUDE LIST OF ITEMS AND TYPES OF BUSINESSES
    USED

18
MASTER PLAN (CONTINUED)
  • MASTER SUBCONTRACTING PLAN - EXPIRES IN 3 YEARS
  • IT HAS NO GOALS ATTACHED
  • THE ACO, WITHIN 90 DAYS OF THE MASTER PLAN
    EXPIRING, SHALL NOTIFIED THE CONTRACTOR TO
    PREPARE ANOTHER MASTER PLAN FOR REVIEW.
  • IF AN ANNUAL REVIEW IS PREFORMED THE SMALL
    BUSINESS OFFICE NOTIFIES THE CONTRACTOR DURING
    SMALL BUSINESS REVIEWS.

19
COMPREHENSIVE PLAN
  • STILL REGARDED AS A TEST PROGRAM
  • NEGOTIATED ON AN ANNUAL BASIS BY DCMA
  • INCORPORATED BY THE DCM CACO INTO ALL ACTIVE DOD
    CONTRACTS WHICH REQUIRE A PLAN
  • USED BY ALL DOD PCOS
  • YEARLY PLAN LASTS THE COMPANYS FISCAL YEAR OR
    DATE APPROVED BY CACO

20
COMPREHENSIVE PLAN (CONTINUED)
  • CONTRACTOR DOES NOT REPORT ON SF 294s FOR
    INDIVIDUAL CONTRACTS, NOR DO THEY REPORT A SF
    295, IF THEY ARE NOT THE HQ OF THE COMPANY.
  • THE CORPORATE SBLO OF THE COMPANY IS RESPONSIBLE
    FOR ENSURING THE WRAP UP OF ALL DOLLARS FOR EACH
    DIVISION IS RECEIVED AND REVEIWED.
  • DCM OF THE COMPANYS HQ IS RESPONSIBLE FOR THE
    SF 295 AND SMALL BUSINESS SUMMARY

21
COMMERCIAL PLANS
  • PCO MAY ACCEPT AN ANNUAL COMPANY OR DIVISION WIDE
    PLAN
  • YEARLY PLAN LASTS THE COMPANYS FISCAL YEAR
  • COMMERCIAL PRODUCT - PRODUCT IN REGULAR
    PRODUCTION, SOLD IN SUBSTANTIAL QUANTITY
  • CATALOG OR INDUSTRY ESTABLISHED

22
COMMERCIAL PLANS (CONTINUED)
  • COMMERCIAL SUBCONTRACTING PLAN - EXPIRES IN 1
    YEAR
  • THE APPROVING PCO FOR THE PLANS MIGHT CHANGE YEAR
    AFTER YEAR - IT IS UP TO THE PCO TO NOTIFY THE
    ACO OF THE APPROVING OFFICER FOR THAT YEAR
  • IF DCM HAS THE ADMINSITATION OF THE PLAN, THE
    CONTRACTOR IS TO SUBMITT A SF 295, THIS IS THE
    Contractor's TOTAL SMALL BUSINESS SUMMARY FOR THE
    ENTIRE YEAR- COMMERCIAL AND DOD- OTHER
  • SF 294S ARE NOT REQUIRED

23
UPDATE ON eSRS
  • Information contained a letter dated August
    23, 2006 from the Small Business Programs Office,
    Mr. Frank Ramos, Director indicated that
    although DoDs implementation was targeted for
    fiscal year 06, implementation will probably not
    occur until sometime in fiscal year 07.
  • Contractors will be formally notified at
    least 60 days prior to eSRSs availability for
    prime contractor and subcontractor use.

24
PROGRAM REVIEW INFO
  • PART 1 GENERAL INFORMATION
  • PART II CONTRACTORS SUBCONTRACTING PERFORMANCE
  • SUBCONTRACTING
    PERFORMANCE FACTORS
  • ( Compliance with FAR requirements in this
    part establish the basic requirements for an
    acceptable rating )
  • PART III CONTRACTORS SMALL BUSINESS PROGRAM
  • ADMINISTRATION
  • PROGRAM ADMINISTRATION
    FACTORS
  • ( Compliance with FAR requirements in this
    part establish the basic requirements for an
    acceptable rating )
  • PART IV SUPPLEMENTAL DATA
  • ( Validation of information in this part may
    be used to justify higher ratings)
  • PART V SUMMARY AND RECOMMENDATIONS

25
QUESTIONS
DCMA Small Business Center Toll Free Number
1-877-662-3960 SmallBusinessCenter_at_dcma.mil
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