Title: Instructions
1Instructions
- The following is a Microsoft PowerPoint
presentation. It is not required that you have
this program installed on your computer. - To navigate from screen to screen, click your
mouse OR use the scroll bar of your browser. If
you need to reverse, right-click your mouse and
select the Reverse option OR use the scroll bar
of your browser.
2On-Campus Recruiting On-Line Orientation
- 2007 - 2008
- Career Services
- University at Albany
3Introduction
- The Online On-Campus Recruiting (OCR) Orientation
is intended to serve as a supplement to the live
orientation sessions, a reference for any aspect
of OCR, and a way for students who have missed or
cannot attend the live session to receive the
same information. - Please note that the on-line orientation will
take about 25-35 minutes to complete. You will be
instructed during the orientation regarding the
steps that need to be completed after you have
finished the on-line orientation. - Please be aware that only University at Albany/
SUNY students are eligible to participate in OCR.
If you are not a registered student on this
campus you will not have access to the system, as
we check Release Form information against the
University at Albany student database. -
4Disclaimer
- YOU ARE RESPONSIBLE FOR THE INFORMATION CONTAINED
WITHIN THIS ORIENTATION. If you choose not to
read all of the information and sign the OCR
Release Form stating that you have completed the
orientation and know the information, you will
still be held accountable for knowing the
information. As with anyone who signs a Release
Form, any deadline that you miss or problem that
you encounter with OCR will be your
responsibility and not the fault of any staff
member at Career Services. - Please refer to this document frequently as
questions arise. If the information contained
herein does not answer your questions please
contact Career Services.
5Where Are We Located And What Are The Hours?
- Science Library G-50 Basement
- (518) 437-4900 www.albany.edu/cdc
- E-mail career_at_uamail.albany.edu
- Monday - Friday, 900 - 500
- Drop-in Hours MWF 10 AM-12 Noon
- TTh 1-3 PM
6What is OCR?
- A structured process facilitated by Career
Services to bring students and employers together
on campus to participate in interviewing
opportunities. - Through participating in OCR, students are also
eligible to have their resume sent to employers
who request a Resume Referral. - Employers are seeking interns and/or full time
employees.
7How can I be sure OCR is for me?
- OCR is appropriate for anyone depending upon
their individual employment objectives. The OCR
program only represents a segment of the overall
job market. The opportunities available are
driven by employer demand some career fields and
some types of employers are well-represented in
OCR while others are not. However, about 75 of
our employers are interested in ALL MAJORS. - Students must review available positions and
employers to see if any meet their employment
objectives.
8OCR InterviewTRAK Online On-Campus Recruiting
- On-Campus Recruiting is entirely online, managed
through InterviewTRAK, a component of
MonsterTRAK.com. - Students view and apply for listed positions and
sign up for interviews online. - Students can interact with the system 24 hours a
day, 7 days a week. - Students can create and save up to 10 different
resumes, a tailored cover letter, and an
unofficial transcript. - What other colleges use InterviewTRAK?
9Steps for Participating in OCR
- Complete OCR Orientation.
- Complete Release Form and Missed Interview
sheet deliver to Career Services (SL G50). - Develop a resume in a word processing tool.
- Have resume critiqueda) By Career Services
during Drop-In Hours if you are a
matriculated undergraduate student. b) By The
Writing Center, a friend, or a faculty member in
your department if you are a graduate student. - Register and post resume on-line through
MonsterTRAK.com using the following steps.
10Registration Resume Posting Process
Click Here
11Click Here
12(No Transcript)
13(No Transcript)
14Registration Tips Keys
- Complete all fields! However, none of this
information is released to employers. - Students who wish to receive information on
specific topics via e-mail (i.e., workshop
announcements, special internships, etc.) must
complete the "Career Center Services Desired
field on the registration information screens.
15Registration Tips Keys
- Be sure to correctly enter your FULL e-mail
address. This becomes necessary if you forget
your password and need MonsterTRAK to e-mail it
to you. Also, Career Services and employers who
want to invite you for an interview may e-mail
you at this address. - Update this information REGULARLY! Profile
information MUST be accurate, much like details
on a resume must be truthful. - NOTE Once you complete your registration,
letting us know via e-mail will allow you to more
quickly gain access to InterviewTRAK! The Career
Services e-mail address is career_at_uamail.albany.ed
u
16Posting Your Resume
Click Here
17Posting Your Resume Step 1
Click Here
Click Here
18Posting Your Resume Step 2
The name you assign is up to you - employers do
not see this information.
19Posting Your Resume Step 3
Make sure to change HTML Files to All Files
to view your resume document.
This window appears after clicking on Browse
under Step 3
20Posting Your Resume Step 4
Click here when finished. You will then see a
preview of your resume. It should look the same
as it does in your word processing tool (i.e.,
Microsoft Word).
21Resume Search Status
There are three designations you can choose for
your primary resume
- The first allows you to place your resume in the
MonsterTRAK resume database (a searchable bank of
resumes) AND be eligible for Resume Referrals (no
career center database is currently available).
MonsterTRAK reports large interest from employers
to search this resume database - because the
economy has forced many to cut back on the number
of schools theyre able to visit, the resume
database is quickly filling the void. - The second allows Career Services to submit your
resume as part of a Resume Referral ONLY. If you
select this option, your resume will NOT be a
part of the MonsterTRAK resume database. - By selecting the third option, you are the only
one who controls who sees your resume in this
case, employers will only receive it if you
submit it for a particular position. (MonsterTRAK
automatically defaults to this option.)
22Posting Other Materials
- Cover Letter
- Follow the same steps as for your resume.
- NOTE The system allows for ONLY one cover letter
to be uploaded. You must submit only one cover
letter at a time to prevent a company from
receiving the wrong cover letter. FOR EXAMPLE,
Employer As deadline is October 4th. Employers
Bs is October 6th. If you submit a cover letter
to Employer A, do so by the October 4th deadline.
Then, update cover letter for Employer B and
submit by the October 6th deadline. DO NOT submit
or modify your cover letter to Employer B until
AFTER Employer As deadline has passed.
Otherwise, Employer A will receive Employer Bs
cover letter, as the most recent version is what
is forwarded to the employer. Questions?
23Posting Other Materials (contd)
- Unofficial Transcript
- Get your grades from the Registrar or MyUAlbany
on the U_at_Albany web site. - Write and format your transcript just as you did
the other two items. - When formatting, list the class name, grade,
credit hours. - Organize it by semester with the most recent
semester first. - Include former institutions in the transcript,
but be sure to note which institution those
grades are from.
24InterviewTRAK
Click Here
25OCR StepsInterviewTRAK Main Menu
26InterviewTRAK Main Menu
- Use this section to search for employers by
- the date employers are scheduled to interview on
campus resume submission deadline (Career
Services recommends resume submission deadline as
the primary search method.) - company name (You may also type in the first
letter of a companys name.) - only those employers with requirements that you
meet - See next slide for More search options
available
27InterviewTRAK Main MenuBy clicking on More
search options available (See next slide for
details.)
28InterviewTRAK Main MenuMore search options
available
- This section allows you to search
- industry, job location, job type, job function,
major, degree - Simply select the criteria of your search from
the menus and specify the time frame you are
interested in viewing. - Career Services recommends searching over short
periods of time (i.e. 1-2 weeks at a time) since
information may change quickly.
29ExampleView a Position Description By Clicking
On Details
Search Results Screen
30OCR StepsSubmitting for a Position
Click Here
31OCR StepsSubmitting (Applying for Positions)
- Research positions listed and submit your resume
online for those you are interested in. - Check deadlines on InterviewTRAK periodically as
information changes daily. - All application information and special
procedures are listed with each position on
InterviewTRAK. - NOTE If the system is not allowing you to
submit your materials for a position it may be
the result of you not meeting some requirements
(i.e. Visa status). Scroll to the bottom of the
position description and look at the filter
requirements specified by the employer. SEE NEXT
SLIDE FOR EXAMPLE.
32Filter Requirements An Example
33InterviewTRAK Main Menu
Use this to find out if a company has an
information session scheduled.
- Career Services STRONGLY suggests that you
attend these sessions. They are not mandatory,
but employers are VERY disappointed when students
fail to take the opportunity to meet with them at
their session. Also, many employers look more
favorably at candidates who do attend these
sessions. - Specify the time frame you are interested in and
click Search Presentations.If there is an
information session scheduled for a particular
employer, the time, date and location will be
indicated. - Career Services recommends searching over short
periods of time (i.e. 1-2 weeks at a time) since
information may change quickly.
34InterviewTRAK Main Menu
- Use this feature to find out if you have been
pre-selected (invited) for an interview or
chosen as an alternate. -
- This section also tracks and records
- the names of employers you have submitted
resumes to - interviews and presentations you have signed up
for
35Pre-select Notification Screen (under Personal
dates section)
36Sign-up Screen (at bottom of position description)
37Sign-up Screen (after clicking Sign up for this
Interview)
In this example, only one time slot is left,
which is why its ideal to sign up EARLY!
38Keys to Using InterviewTRAK
- Read closely and visit the site regularly.
- Type your e-mail address correctly!
- ALL dates and company information associated with
OCR are found on-line through InterviewTRAK! - Update your resumes and profile as information
changes.
39OCR StepsCanceling an Interview
- Up until 48 hours prior to the interview date
(not the time) cancellations are done through
InterviewTRAK. - 48 hours or less prior to the interview CONTACT
THE EMPLOYER FIRST. Contact information can be
found on InterviewTRAK. THEN, notify Career
Services so we can change our records and confirm
your cancellation with the employer.
40MISSED INTERVIEW POLICY
- To NO-SHOW for an interview is unacceptable. Any
student not showing for a scheduled interview
will immediately be removed from the
InterviewTRAK system and cannot continue
submitting resumes or interviewing until sending
a letter of apology to the employer. A copy of
that letter must also be submitted to the Career
Services Director in order to be added back into
the system. - Any student canceling the day of the interview
will be considered a NO-SHOW and treated as such.
41OCR StepsInterview Day
- Bring all the necessary materials for the
interview - Copies of your resume -- Portfolio (if
appropriate) - Transcripts (if necessary)
- Check in for all interviews at Career Services,
although locations are listed on InterviewTRAK.
Interviews may be relocated at the last minute. - Dress in interview attire.
- Collect business cards or contact information for
sending a thank you letter. General contact
information can also be found on InterviewTRAK.
42Accepting a Job
- Verbally accept the position.
- Accept the position in writing. (See Cover Letter
section on web site for sample letter.) - Cancel previously scheduled interviews and cease
all interviewing.
43FAQs
- I forgot my password. What do I do?
- Go to MonsterTRAK select "Students Alumni.
Click on "Forgot your password?" and follow the
steps outlined. If this doesnt work, contact
Career Services for assistance. - What is the school password?
- The school password is Student ID number.
- I missed a deadline. What do I do?
- Use the employer contact information located at
the bottom of the position description to send
your information directly to the employer.
Inform the employer that if they choose to invite
you to interview they will be able to add you to
their interview schedule on InterviewTRAK.
44FAQs
- Im sure I meet the requirements. Why cant I
submit my resume? - Scroll to the very bottom of the position
description and make sure that the filter
requirements are not screening you out. You
should also check your profile and make sure that
you completed all the information accurately.
(See the example on the next slide.) NOTE
Business majors should list their concentration
as if it were their major. - Can Career Services change the filter
requirements so I can submit my resume? - Career Services cannot change these requirements
since they are set by the employer. However, in
this case Career Services encourages students to
send their materials directly to the employer.
Employers will often be glad to look at your
materials, although, when possible, you should
always submit your resume through InterviewTRAK.
Employers prefer to receive resumes in this
manner!
45 FAQs
- How do I find out about Company Information
Sessions? - Information Session dates are on InterviewTRAK
as part of each position description or can be
found on the main InterviewTRAK page under
"Presentations." - Career Services STRONGLY suggests that you
attend these sessions. They are not mandatory,
but employers are VERY disappointed when students
fail to take the opportunity to meet with them at
their session. Also, many employers look more
favorably at candidates who do attend these
sessions. - What is a Resume Drop?
- A Resume Drop is a method for employers to
collect resumes from UAlbany students, though the
employers will not be conducting on-campus
interviews.
46Final Comments
- Be professional in all of your interactions..all
impressions matter! - Check your answering machine message. Make sure
that it is professional! - Make sure your e-mail address is professional.
(i.e. NOT hotmama_at_yahoo.com) - If in doubt about any aspect of the job search
please contact Career Services! - EVERYTHING associated with OCR is on
InterviewTRAK!!!
47Events, Workshops, Career Services Resources
- Matriculated undergraduate students are eligible
for Drop-in Hours MWF 10 AM - 12 Noon and TTh
1-3 PM, and one-on-one counseling appointments. - For upcoming events, check the Career Services
web site www.albany.edu/cdc/events/cdc_events1.ht
m - If you are unclear about any aspect of the OCR
process, view the On-Line Orientation on the
Career Services web site.
48Release Form
The final step is to download the release form
(on the following slide) and return it to Career
Services. Once returned, we will grant you
access to the InterviewTRAK portion of
MonsterTRAK.
To print release form, click on small printer
icon when browser opens up PDF file.
49Release Form
Print the RELEASE FORM now deliver to the CDC
(SL G50) !!! (Adobe Acrobat Reader is required.
Click for free download..)
Please also download the OCR TIP SHEET.
NOTE Please pick up a release form at Career
Services if you are unable to access it
here. Return to Career Services Homepage