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Society of Women Engineers Fiscal Year 2003-2004 BOD Annual Objectives and Expected Outcomes July 6, 2003 Final Revision Alma Martinez Fallon

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Title: Society of Women Engineers Fiscal Year 2003-2004 BOD Annual Objectives and Expected Outcomes July 6, 2003 Final Revision Alma Martinez Fallon


1
Society of Women EngineersFiscal Year
2003-2004BOD Annual Objectives and Expected
OutcomesJuly 6, 2003Final RevisionAlma
Martinez Fallon
2
SWE FY04 Board of Directors
  • FY04 Board of Directors Objectives
  • FY04 Board of Directors Structure
  • BOD and Committees responsibilities
  • FY04 BOD Annual Operating Plan Milestones
  • Board Member Responsibilities Values
  • Summary

3
SWE FY04 Board of Directors - Objectives
  • The following provides the objectives (see pages
    11-14 for the details)
  • Societys Web Site
  • Operation Infrastructure
  • Membership Initiatives
  • Fund Development
  • Annual Business Operating Plan Process
  • Society Organizational Changes
  • Advocacy Strategies Development

4
SWE FY04 Board of Directors
  • Aligning Strategic Goals with FY04 Objectives
  • Education Outreach
  • Societys Web Site Enhancements
  • Advocacy Strategies Plan
  • Inclusive Organization
  • Advocacy Strategies Plan
  • Membership Initiatives
  • Knowledge Source
  • Societys Web Site Enhancements
  • Advocacy Strategies Plan
  • Professional Leadership
  • Membership Initiatives
  • Value Benefit
  • Societys Web Site Enhancements
  • Advocacy Strategies Plan
  • Membership Initiatives

Infrastructure Strengthening HQ Operations
5
SWE FY04 Board of Directors - Key Measurements
  • Performance Measurements/Expected Outcome (High
    Level)
  • Meet FY04 Budget Requirements
  • Membership
  • Meet income projected in support of the FY04
    Budget
  • Develop metrics to measure membership growth
    retention
  • Web Based Infrastructure in Place
  • Member Donors 150,000 minimum
  • Secure CPC Membership Numbers in support of the
    FY04 Budget
  • Society Bylaws Approval October 2003

6
SWE Fiscal Year 04 BOD Structure
  • President - Alma Martinez Fallon
  • Strategic Planning Committee
  • Nominating Committee
  • 2003 SWE Conference Committee
  • Corporate Partnership Council
  • Multi-Cultural Committee
  • Tellers Committee
  • Interim COR Speaker
  • Board of Trustees
  • President Elect Vi Brown
  • Fund Development (President Elect working with
    ED)
  • SWE Conference Programming Board
  • Engineering Week (2006)
  • FY05 plans and budget development in support of
    the Societys Annual Operating Plan
  • Executive Director Betty Shanahan
  • Headquarter Operations
  • SWE Conference Management (ED has the lead)
  • Fund Development (ED has the lead)
  • Work with Vice President of External Affairs

7
SWE Fiscal Year 04 BOD Structure
  • Vice Presidents
  • Vice President, External Affairs Libby Allman
  • Public Policy Process
  • Vice President, Education Stacey Culver
  • Student Activities
  • Career Guidance
  • Scholarships
  • Women in Academia
  • Student Transition Team
  • Graduate Students
  • Vice President, Membership Initiatives Michelle
    Tortolani
  • Membership
  • Membership Growth Retention Task Force
  • Professional Development
  • Executive Women Leadership Programs
  • Work Life Balance

8
SWE Fiscal Year 04 BOD Structure
  • Secretary (CIO) Jude Garzolini
  • Strategic Communication Council
  • Editorial Board
  • Archives Committee
  • Bylaws
  • Procedures
  • Treasurer Marcia Lampela
  • Finance Committee
  • Board of Trustees - Advisor
  • Region Directors Group (Dean of Directors) Joan
    Graf
  • Program Development
  • Section Vitality
  • Student Section Vitality
  • New Section Coordinator
  • Admissions
  • Zip Code Coordinator

9
SWE FY04 Board of Directors Functional Groups
  • Board of Directors - Management Teams
  • Executive Committee
  • President, President Elect, Executive Director,
    Treasurer and Secretary
  • Budget Management Committee
  • President, President Elect, Executive Director,
    Chief Operating Officer, Dean of Director and
    Treasurer
  • Human Resource (Personnel) Committee
  • Region Directors Group
  • Officers Group

10
SWE FY04 Board of Directors Key Deliverables
  • Nominating Committee
  • Deliver a strong slate of candidates in support
    of transition year
  • Provide a 1-3 year diverse succession plan of
    candidates for President Elect
  • Provide potential diverse committee chair
    candidates
  • 2003 Conference Committee
  • Successfully execute the 2003 Conference to
    support revenue required by the FY04 budget
  • Strategic Planning Committee
  • Develop plans to transition the Committee from
    tactical to strategic activities which includes
    documentation to mapping Annual Plan, Financial
    Requirements and COR activities to the Societys
    Strategic Goals
  • Issue revised Societys Strategic Goals

11
SWE FY04 Board of Directors Key Deliverables
  • Challenge to the Treasurer and Finance Committee
  • Develop plans to transition the Finance
    Committee from a budget development and
    management committee to a committee that includes
    Fund Growth Strategies and Financial forecasting
    to enable implementation of Societys Strategic
    Goals.
  • Treasurer
  • Issue Quarterly performance data against the FY04
    Budget including end of year projection
  • Support FY05 budget team for budget approval at
    BOD 3
  • Finalize report formats for BOD, BOT, COR by
    BOD 1
  • Manage risk management process for CPC and report
    to the BOD
  • Lead effort to create a more strategic, long term
    budgeting effort. Create a 3-5 year higher level
    budget in addition to the detailed of FY05
  • Recommendations for BOD approach for saving in
    support of programs
  • Finance Committee
  • Lead FY05 budget team and obtain FY05 budget
    approval at BOD 3
  • Participate in strategic budgeting effort
  • Lead effort to get updated Contingency Reserve
    Fund document approve by COR in October
  • Serve all sections as the resource on financial
    reporting and other related issues
  • Provide FY05 budget for BOD approval by BOD3
  • Provide a 3 year proposed financial plan

12
SWE FY04 Board of Directors Key Deliverables
  • Fund Development
  • BOD challenge 100 participation with up to
    17,500 in contribution
  • Successfully kick-off the CPC official meeting
    with chartering members
  • Secure E-Week Corporate commitment
  • Member donors 150,000 minimum
  • Obtain Funding for the Website infrastructure
    enhancements
  • External Affairs
  • Develop a three year plan to define and implement
    the Society Public Policy process
  • Conduct Society leadership summit with one of the
    minority societies (NSBE, SHPE, etc) to establish
    a formal strategy for collaboration
  • Issue two Policy Statements
  • Develop long term strategy for alliances
  • Address Diversity in the Plan
  • Web Site Final Enhancements
  • Editorial Content Contribution need to be
    defined
  • What are the infrastructure requirements of the
    site?
  • Define the dollar amount required

13
SWE FY04 Board of Directors Key Deliverables
  • Membership Initiatives
  • Develop implement metrics to measure membership
    growth retention by BOD 1
  • Develop and recommend key strategic member
    retention growth programs for the Society by
    BOD 2
  • Implement membership initiative programs
    recommended by the Membership Retention Growth
    Task Force
  • Organizational Changes in Support of Transition
    Initiatives
  • Education
  • Implementation Plan to support the Student
    Transition Team Recommendations
  • Strengthen the Student Activities Committee
    structure
  • CIO Interim COR Speaker
  • Societys Bylaws Approval
  • Develop Plans to revise Societys Procedures to
    Reflect Approved Bylaws (new organization
    Structure)
  • Directors Group
  • Complete Region Directors Procedures
  • Nominate VP of Regions in support of the FY05
    Nominating Process
  • Officers Group
  • Revise BOD Procedures
  • Nominate candidates for the new BOD Structure
  • Committee not highlighted under key deliverables
    will support the FY04 objectives by performing
    their normal annual activities BOD point of
    contact will discuss details with committees by
    BOD 1 (Multi-Cultural, Tellers, Editorial,
    Archives, Career Guidance, Scholarships, Women in
    Academia, Graduate Students, Professional
    Development, Work Life Balance, Awards
    Recognition, Women in Government, Program
    Development, Vitality, Admissions, Zip Code, New
    Section Coordinator, Member-at-Large)

14
FY04 BOD Annual Operating Plan Milestones
Q1
Q2
Q3
Q4
FY 04
BOD 4 Meeting
BOD 1 Meeting
BOD 2 Meeting
BOD 3 Meeting
Society Strategic Planning
Annual Planning Meeting
Completion of Why SWE?
Annual Fund Development Planning Meeting
Society Committee Leadership Approved
CPC Official Meeting
Societys 3-Year Business Plan Updated
BOD Procedures in Place
Annual Spring Corporate Visits
New Membership Dues in Place
FY05 Budget Approved
COR Approves Societys Bylaws
FY05 BOD Orientation
Fund Development Assessment
Advocacy Strategies Recommendation
Societys Advocacy Strategies BOD Team Meeting
Finalize Web Site Enhancement Implementation
Membership Retention Growth Task Force
Recommendation
15
SWE FY04 Board of Directors Meetings
  • FY04 BOD Meetings
  • BOD 1
  • August 8th 9th, 2003
  • August 8th - Northrop Grumman Newport News,
    Newport News, Virginia
  • August 8th - BOD Installation Reception
    Mariners Museum, Newport News, Virginia
  • August 9th Radisson Hotel, Hampton, Virginia
  • BOD 2
  • October 6th 7th, 2003 - Birmingham, Alabama
  • BOD 3
  • March 12th 13th, 2004 - Chicago, Illinois
  • BOD 4
  • June 10th 11th, 2004 Chicago, Illinois
  • FY05 BOD Orientation
  • June 12th, 2004 Chicago, Illinois

16
SWE FY04 Board of Directors Leadership
Commitment
  • Responsibilities of a Board Member
  • Attend All BOD Meetings and other meetings that
    may be required by the BOD calendar
  • Read all material in preparation of the BOD
    meeting
  • Submit board reports per schedule requirements as
    follow
  • BOD 1 -July 22nd, 2003
  • BOD 2 September 17th, 2003
  • BOD 3 February 24th, 2004
  • BOD 4 May 25th, 2004
  • Submit end of year report in support of the COR
    package for October 2004 meeting
  • Fund Raising/Donation Responsibilities

17
SWE FY04 Board of Directors Leadership
Commitment
  • Values
  • Confidentiality and sensitivity to Societys
    Business
  • Professional Values Treat Societys BOD members,
    leadership and staff with dignity and respect
  • No surprisesCommunicate, Communicate and
    Communicate..
  • Our Leadership Values
  • I will update this information in support of BOD
    1
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