Bouve Admin Forum Parttime Faculty Hiring Process

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Bouve Admin ForumPart-time Faculty Hiring Process

• June 6, 2008

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Agenda

• Introduction (Jacie)
• Part-time Faculty Process Overview (Pam)
• Rehire vs. Reappointment (Jacie)
• Part Time Faculty Contacts (Pam)
• Important Fall/Spring Dates (Pam)
• Fall/Spring Term deadlines
• Human Resource Payroll dates
• Offer letter Template (Pam)
• Questions (All)

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Agenda

• Introduction (Jacie)
• Part-time Faculty Process Overview (Pam)
• Rehire vs. Reappointment (Jacie)
• Part Time Faculty Contacts (Pam)
• Important Fall/Spring Dates (Pam)
• Fall/Spring Term deadlines
• Human Resource Payroll dates
• Offer letter Template (Pam)
• Questions (All)

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Part-time Faculty Hiring Process

• Department prepares preliminary paperwork (1 copy
  of each) to send to Deans Office
• If New Hire, submit the following
• Application Packet
• Faculty Employment Application
• Personal Information Form
• Direct Deposit Authorization Form with voided
  check
• I-9 Employment Eligibility Verification
• W-4 Form
• Resume send as hard copy AND email attachment
• Part-Time Faculty Appointment Record ? print from
  Affirmative Action website
• Job Offer Details Form ? Updated version on Human
  Resource website
• Job Posting ? print from NU web site refresh
  postings every 3 years
• Job Offer Letter

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Part-time Faculty Hiring Process

• If Rehire, submit the following
• Employment Application Form
• Resume/CV
• Part-Time Faculty Appointment Record ? print
  from Affirmative Action website
• Job Offer Details Form ? Updated version on Human
  Resource website
• Job Posting ? print from NU web site (refresh
  every 3 years)
• Job Offer Letter
• If Reappointment, submit the following
• Part-Time Faculty Appointment Record
• Job Offer Details Form
• Job Posting
• Job Offer Letter

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Part-time Faculty Hiring Process

• Deans Office Action/Routing Steps
• Forward to Budget / DSPA (if grant based) for
  review/approval
• Link requisition to Posting number
• If new hire, create applicant ID into Peoplesoft
• For all hires, create Authorization Form into
  Peoplesoft ? information from Job offer details
  form must be complete
• Forward to Affirmative Action for approval
• Forward offer letter to Dean for signature
• Once signed and approved, offer letter is ready
  to be mailed to applicant
• Once signed letter is received from candidate,
  complete packet is sent to Human Resources
• Copy of signed offer letter is sent to Department
  

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Deans office
Department
Department
Human Resources
Signed letter received
Budget/DSPA Approval
Mail out letter
PeopleSoft
Deans office Action/Routing Steps
Dean for signature
Create authorization form
If new hire, Create Applicant ID
Affirmative Action
Link Requisition
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Agenda

• Introduction (Jacie)
• Part-time Faculty Process Overview (Pam)
• Rehire vs. Reappointment (Jacie)
• Part Time Faculty Contacts (Pam)
• Important Fall/Spring Dates (Pam)
• Fall/Spring Term deadlines
• Human Resource Payroll dates
• Offer letter Template (Pam)
• Questions (All)

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Rehire vs. Reappointment
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Agenda

• Introduction (Jacie)
• Part-time Faculty Process Overview (Pam)
• Rehire vs. Reappointment (Jacie)
• Part Time Faculty Contacts (Pam)
• Important Fall/Spring Dates (Pam)
• Fall/Spring Term deadlines
• Human Resource Payroll dates
• Offer letter Template (Pam)
• Questions (All)

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Part-time Faculty Hiring Contacts
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Part-time Faculty Hiring Contacts
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Agenda

• Introduction (Jacie)
• Part-time Faculty Process Overview (Pam)
• Rehire vs. Reappointment (Jacie)
• Part Time Faculty Contacts (Pam)
• Important Fall/Spring Dates (Pam)
• Fall/Spring Term deadlines
• Human Resource Payroll dates
• Offer letter Template (Pam)
• Questions (All)

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Important Fall/Spring 2008/2009 Dates
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HR Payroll Schedule
In order to be paid on September 30th, Human
Resources must process paperwork by September
12th
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Agenda

• Introduction (Jacie)
• Part-time Faculty Process Overview (Pam)
• Rehire vs. Reappointment (Jacie)
• Part Time Faculty Contacts (Pam)
• Important Fall/Spring Dates (Pam)
• Fall/Spring Term deadlines
• Human Resource Payroll dates
• Offer Letter Template (Pam)
• Questions (All)

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Offer Letter Template Fall 2008 Guide
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Offer Letter Template Fall 2008 Guide
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Agenda

• Introduction (Jacie)
• Part-time Faculty Process Overview (Pam)
• Rehire vs. Reappointment (Jacie)
• Part Time Faculty Contacts (Pam)
• Important Fall/Spring Dates (Pam)
• Fall/Spring Term deadlines
• Human Resource Payroll dates
• Offer letter Template (Pam)
• Questions (All)