Completing the Child and Adult Care Food Program CACFP Reimbursement Claim

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Completing the Child and Adult Care Food Program
(CACFP) Reimbursement Claim
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Claim Due Dates

• Claims should be submitted by the 15th day of the
  month following the claim month.
• Federal regulations impose a claim submission
  deadline of 60 days after the end of the claim
  month.
• For example, an October claim form is expected to
  be submitted by November 15, and cannot be paid
  if it arrives later than December 30th.

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Enrollment Data
I. Child and Adult Care Food Program Enrollment
Data
1. Non-Needy Category
2. Reduced Category
2. Free Category
4. Total Enrollment
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Enrollment Data
I. Child and Adult Care Food Program Enrollment
Data
1. Non-Needy Category
2. Reduced Category
2. Free Category
4. Total Enrollment
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10
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For-Profit Centers

• A monthly eligibility requirement for each
  for-profit center
• Based on the number of enrolled children or
  licensed capacity, whichever is less
• 25 of the children must be county-funded (W2
  Child Care Assistance) or 25 must be determined
  as free or reduced
• The above 2 methods are exclusive and cannot be
  combined for a given month
• Either method can be used for any month
• Failure to meet the 25 means that the for-profit
  center cannot be reimbursed for that month

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Participation Data
II. Participation Data
5. Number of sites
1
6. Number of days of service
23
7. Average Daily Attendance
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Average Daily Attendance

• Using the daily attendance records, NOT meal
  counts, determine the number of children in
  attendance each day the site was open and
  claiming meals
• Then add up each days total to get a monthly
  total
• Divide the monthly total by the number of days of
  operation that month to determine Average Daily
  Attendance
• Round all fractions up to the next whole number
  for ADA

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Participation Data
II. Participation Data
5. Number of sites
1
6. Number of days of service
23
21.1
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7. Average Daily Attendance
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Number of Meals Served to Children
II. Participation Data
5. Number of sites
6. Number of days of service
7. Average Daily Attendance
8. Number of meals served to children
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Claiming Meals for Reimbursement

• No more than 2 meals and 1 snack or 2 snacks and
  1 meal may be claimed per child per day
• If a center elects to claim meals and snacks that
  exceed these limits, they must keep track of meal
  counts by child name using the Greater Than 3
  Meals Record or a similar agency-designed form
  that has been pre-approved by DPI.
• Refer to Guidance Memorandum 9

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Number of Meals Served to Children
II. Participation Data
5. Number of sites
6. Number of days of service
7. Average Daily Attendance
8. Number of meals served to children
539
555
546
1640
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Site Participation Data for Sponsoring
Organizations
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3
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1
7
8
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ABC Child Care 1
ABC Child Care 2

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Participation Data Sponsoring Organizations
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38
89
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II. Participation Data
5. Number of sites
2
6. Number of days of service
21
7. Average Daily Attendance
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On-Line Claiming

• Required for all child care institutions and
  adult care centers
• Expedites the claiming process resulting in
  receiving your check sooner
• Agencies must maintain the confirmation page from
  the internet claim site with other monthly claim
  documentation

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Questions???

• Feel free to contact DPI at 608-267-9129
• OR
• Contact your assigned Consultant
• A Directory is posted at http//dpi.wi.gov/fns/di
  rectory.html
• Scroll down to view the Community Nutrition
  Team
• Community Nutrition Team Home Page
  http//dpi.wi.gov/fns/index.html
• Answer Poll Question ( Polls)

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Training Opportunities

• New to your role in the CACFP?
• Desire a refresher as regulations change?
• Consider participating in a CACFP training
  session www.dpi.wi.gov/fns
• Click on Training to review and register for a
  CACFP class
• If one is not available at this time, keep an eye
  out for future training opportunities
• We also mail training brochures throughout the
  year and include upcoming training reminders in
  the CACFP quarterly Newsletter

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