FUNDRAISING: What to do and Where to go

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FUNDRAISINGWhat to do and Where to go

• Brought to you by
• The Student Activities Office

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Agenda

• Process
• Where to Go
• Budget
• SAO Supplemental
• Application
• Follow-up and After event information
• Questions?

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Whats the process?

• Come up with an amazing idea
• Plan your budget estimate costs
• Fundraise
• START EARLY AND START HERE!!
• Make an appointment to speak to the student
  activities office

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Where is the money?

• Student Government and Council Funding
• UA Finboard
• GSC Funding Board
• Fresh Fund
• UA Senate
• Club Sports Council
• For Club sports groups
• Departmental Funding
• Outside Donations

• ASA Funding
• Large Events Funding
• Assisting Recurring Cultural Diversity Events
• Administrative Funding
• Weekends _at_ MIT
• Student Activities Supplemental Funding

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Things We Keep in Mind

• Campus involvement
• Collaboration with other student groups
• Large, campus-wide events
• Previous expenditure history
• Detailed Budget
• Expenses include relevant quotes, consider ways
  to reuse previously-purchased items
• Revenue consider admission/membership fee,
  other funding sources
• General Philosophy
• Residential/religious/departmental groups should
  work with relevant faculty/staff for general
  expenses
• Well-Conceived Expense
• Openness How will the event be welcoming to
  non-members, people who might not regularly
  attend? Can other students/groups use the item
  later?
• Purpose How well does the expense advance the
  goals of your organization?
• Description should be SHORT and concise

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What is a Budget?
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Creating a Budget

• Include all itemized costs and revenues
• Please research costs, do not simply guess
• A detailed fundraising plan of how you expect to
  raise the remaining costs

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Estimate anticipated event costs, using event
worksheet

• (show worksheet)

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Example BUDGET
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SAO Fundraising Plan

• Group Information
• Organization Name _______________________________
  ____________
• ASA Recognized? Yes _____ No _____
• Contact Person __________________________________
  ____________
• E-mail ____________________________ Phone
  __________________
• Event Information
• Event Title _____________________________________
  _____________
• Event Date _________________ Event Location
  __________________
• To what funding sources have you applied?
• Source Amount Allocated
• __________________________________________________
  __________

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Items to Attach to Funding Plan

• A letter describing the event that includes the
  following
• Description of the event, including its purpose
  and relevance to your organization
• Description of how your event or program will
  contribute to at least one of the following
  areas Leadership development, community
  development, and/or diversity enrichment
• A detailed breakdown of your student groups
  involvement in planning this event, which may
  include a breakdown of job responsibilities,
  publicity plan, volunteer roles, and any other
  information you deem pertinent to the success of
  your event

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What do I do when the event is over?

• Complete an event summary and list of actual
  costs to the SAO Office
• Write thank you notes to those that contributed
  time and donations
• Write a list of pros and cons about the event and
  keep on file for future years.

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• QUESTIONS?