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Resume Writing and Job Hunting Tips for Students in Historic Preservation

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Tailor this section to the job to which you're applying. ... James and Sarah Bowdoin Scholar (top 20%). Sections of a Resume: Experience ... – PowerPoint PPT presentation

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Title: Resume Writing and Job Hunting Tips for Students in Historic Preservation


1
Resume Writing and Job Hunting Tips for Students
in Historic Preservation
  • Career Services School of Design

2
Resume Basics
  • A resume
  • Is a summary of the aspects of your education and
    experience paid and unpaid -- that qualify you
    for the kind of job for which youre applying.
  • Is used in job searches in business, non-profit,
    government and related areas.
  • For someone in the early-stage of a career, the
    resume should be 1 - 2 pages.
  • It needs to show the reader why youre a good
    match for a particular position or kind of job.
  • Its an ad for your qualifications, not an
    autobiography.

3
Sections of the Resume Contact Information
  • Name (in bold or larger font)
  • Preferred mailing addressPhone Number(s)E-mail
  • FaxPersonal Web Site (if appropriate)
  • JANE DOE
  • 4645 Osage Avenue
  • Philadelphia, PA 19104
  • 566-321-4321
  • jdoe_at_design.upenn.edu
  • Fax 215 898-4444

4
Sections of the Resume Objective and Summary of
Skills
  • Objective (optional)
  • A targeted statement that clearly states the type
    of job you seek.
  • Good objectives are very specific
  • A career in the adaptation, redesign, and
    redevelopment of historic buildings to viable
    contemporary use.
  • Project specialist in heritage site management
    and/or conservation organization possibly related
    to sites in North Africa and the Middle East.
  • Summary of Qualifications/Skills or Profile
    (optional)
  • A summary of relevant skills, knowledge and
    accomplishments.
  • Tailor this section to the job to which youre
    applying.
  • This section can help an employer to focus on
    your strengths
  • Two years of experience serving as liaison
    between community groups and government agencies.
    Familiarity with budget preparation and
    administration. Skilled at public speaking and
    negotiating working relationships between public
    and private sector organizations.

5
Sections of the Resume Education
  • Include degrees, expected date of completion if
    you have not finished, relevant coursework, and
    honors and awards (placed under the appropriate
    degree). Lead with most recent.
  • Can include information about activities.
  • For degrees, only include the date granted. For
    coursework that didnt lead to a degree, include
    inclusive dates.
  • EDUCATIONUNIVERSITY OF PENNSYLVANIA, SCHOOL OF
    DESIGN
  • and WHARTON SCHOOL    
    Philadelphia, PennsylvaniaMaster Science in
    Historic Preservation, Certificate in Real
    Estate Degree expected May 2009
  • Awarded Elizabeth Greene-Wiley Fellowship
  • Coursework includes Corporate Finance,
    Affordable Housing and Project Development, Real
    EstateFinance, Law of Real Estate Financing and
    Development, Real Estate Development.
  • Member of Urban Land Institute and School of
    Design Real Estate Club.
  • Alpha Beta Gamma Travel Fellowship
    May-July 2006
  • BOWDOIN COLLEGE  
               Brunswick, Maine Bachelor of Arts in
    Government                                        
                                           
    May 2005
  • James and Sarah Bowdoin Scholar (top 20).

6
Sections of a Resume Experience
  • Think in terms of experience, not employment or
    work history.
  • Include internships and unpaid positions if
    relevant.
  • Be concise in descriptions of what you did.
  • Do not use Responsibilities included or Duties
    were use active verbs to describe your duties
    and responsibilities.
  • Like Education, list experiences in reverse
    chronological order.

7
Sample Entry Experience
  • EXPERIENCE
  • The National Park Service, Northeast Regional
    Office, Phila, PA
  • Intern, Interpretation Visitation Div., June
    07-present
  • Researched Thomas Stone, MD signer of
    Declaration of Independence, and created time
    line of activities. Lay out reports utilizing
    InDesign, attend meetings, and visit national
    parks to evaluate interpretive techniques.    
  • The Royal Oak Foundation, New York CIty
  • Exec. Assistant to the Exec. Director, Feb.
    2003-June 2005
  • Worked with Board of Directors and Committees,
    coordinated meetings, assisted in coordinating
    social  events and event benefits, maintained
    Exec. Directors schedule, generated
    correspondence, and handled all administration of
    the Biennial Architectural Competition.
  • Hirschl Adler Galleries, New York City
  • Receptionist/Public Relations Associate. Feb.
    2002-Jan. 2003    
  • Acted as liaison for gallery website, performed
    web-based research, handled exhibition listings
    and press releases, assisted the press, handled
    reproduction rights requests, greeted and
    assisted clients, and gallery daily operations.
  • Assistant to the Director, European Art Dept.,
    April-Nov. 2002
  • Performed research, assisted in preparation of
    exhibitions and catalogues, planned openings,
    drafted correspondence and offerings, assisted
    clients, maintained dept. files and archives,
    utilized digital camera and scanning equipment,
    and processed images.

8
Resume Sections
  • Additional possible sections
  • Related Experience
  • Memberships
  • Additional Information
  • Interests
  • Community Service
  • Languages
  • Computer Skills
  • Honors

9
Resume dos and donts
  • Most employers will only look at your resume for
    15-30 seconds, so
  • Demonstrate why youre a good match for a
    specific job.
  • Include paid and unpaid experience to show the
    range of what youve done.
  • Begin each bullet point with a verb.
  • Use reverse chronology (the most recent position
    is your first entry) to organize your education
    and experience.
  • Choose a format, even an unusual one, which shows
    your qualifications to greatest advantage
  • If applying to very different kinds of jobs, make
    several resumes, with each one targeting a
    particular field.
  • Proofread and ask others to look at your resume.
    (Call 215 898-7530 to schedule a critique with a
    Career Services advisor.)

10
More resume dos and donts
  • In most cases, include dates, on the right-hand
    side.
  • Look at other resumes to get ideas of formats
  • Use formatting techniques judiciously.
  • Dont make your resume too dense or busy.
  • Avoid using fonts smaller than 10 point and fancy
    fonts that are hard to read.
  • Dont make your reader dig for information.
  • Refrain from telling everything youve ever done.
  • Dont use complete sentences
  • Do not include personal information, such as age,
    race, marital or health status if youre applying
    for positions in the U.S.

11
Should I have a Portfolio and what could be in it?
  • Examples of course work that are geared for
    professional applications such as
  • Statements of significance
  • Documentation and recordation showing technical
    skills
  • Condition surveys
  • Analyses reports
  • Research papers
  • Thesis proposal
  • Studio work
  • Visuals

12
Job hunting
  • Network
  • Research employers
  • Read job descriptions carefully and address what
    they are looking for
  • Make sure your job search materials are perfect
    proofread
  • Practice interviewing
  • Think about a Plan B

13
Networking
  • Networking is the art of building alliances and
    using shared interests to develop and maintain
    mutually beneficial relationships.
  • Networking lets you transition from research to
    an active job search
  • Networking is the best way to access hidden job
    market
  • - people know about job openings well before
    they are posted
  • - an inside referral can get your application
    noticed
  • - people are looking out for you, so you have
    help casting your net while fishing for jobs
  • Networking may include using
  • Targeted/formal networking through events,
    professional associations and university groups,
    online groups, and organizational research
  • Unofficial networks
  • Informal, spontaneous networking
  • Information interviewing
  • How to network you must have a way to introduce
    yourself and say where you are going next.
  • - The best way to network is to ask questions!

14
Applying for jobs
  • Focus on the responsibilities and/or duties
    section of a job description.
  • You can apply for a position even if you dont
    meet 100 of the qualifications
  • Dont presume that because an organization isnt
    posting any jobs, there are absolutely no
    positions
  • Contact people or organizations that interest you
    whether or not they are posting job vacancies
  • Submit cover letter and resume. Might also
    submit a one page design sheet or short writing
    sample if seems appropriate

15
Interviewing
  • An interview is an opportunity
  • to learn whether or not there is a "fit" between
    you and the employer
  • You match up to whats on your resume
  • Setting up an interview
  • Get the name(s) and title(s) of the person(s)
    with whom you will meet.
  • Find out where you need to be and when.
  • What will the interview entail?
  • What should you prepare?
  • a presentation?
  • How long will it be?
  • Who will be attending?
  • What should you bring?
  • If travel is involved, work out the arrangements

16
Interview questions to practice
  • Why are you the best candidate for this position?
  • Tell me about the most challenging professional
    assignment you've ever handled.
  • Have you ever worked with difficult people?
  • How would those who have worked with you describe
    you?

17
Day Before the Interview
  • Know what you are wearing.
  • Get together whatever you need to bring including
    the materials you initially sent the employer
    that got you the interview.
  • Research the employer again.
  • Prepare some questions to ask.

18
Day of the interview
  • Arrive a little early.
  • Shake hands with each person and look them in the
    eye. Memorize their names.
  • If you have successive meetings, treat each
    person/interview as if it were the first.
  • Try to establish rapport with each person you
    meet.
  • With each meeting, stay within the time frame.

19
During the Interview
  • The employer wants to find out
  • what you can do for us
  • why you want to work with us
  • what are you like once we've gotten to know you
  • You want to find out
  • what are the specific responsibilities of the job
  • what are the resources to do them, e.g., staff,
    equipment, etc.
  • what its like to work there

20
During the Interview
  • Ask for clarification if you do not understand a
    question. Do not guess
  • Illustrate your answers with specific examples
  • Feel comfortable taking a moment to think about
    an answer
  • Be honest
  • Connect your accomplishments to what you know
    about the job
  • Have questions for the employer
  • Avoid being negative or saying negative things
    about your current job, supervisor, etc.
  • Dont bring up salary
  • Avoid taking notes

21
Closing the Interview
  • Be aware of signals that indicate the interview
    is over.
  • Express your enthusiasm for the organization.
  • If youre interested in the position, ask what
    the next step is/when a decision will be made and
    when you may call.
  • Maintain eye contact and shake hands.

22
After the interview
  • Write a thank you note/letter
  • Send anything you offered to send
  • Follow-up if relevant

23
Negotiating and accepting an offer
  • Its not a good idea to accept a job on the spot.
  • Reach an agreement with the employer about when
    you will need to give a decision
  • A real offer has terms of employment and a salary
    figure attached to it
  • Find out how performance is evaluated and when
  • Once you accept an offer, take yourself out of
    any other searches
  • Thank everyone who helped you
  • Let those in your network know you got a job
  • Focus on starting the new job

24
What if you dont get any offers
  • Talk to people in your network
  • Do more networking and information interviewing
  • Move to Plan B
  • Consider an internship or unpaid work to keep
    yourself involved in your field
  • Try to maintain a positive attitude

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33
While you are a student, develop your Career
Network
  • Former employers
  • Fellow students
  • Speakers in your classes
  • Attend professional talks and meetings
  • Keep track of who you meet
  • Use the Employer/Alumni database and the Penn
    Career Network
  • Advice from a peer network with people in the
    field. Make sure your professors know who you
    are and your capabilities.

34
Positions Preservationists have accepted
  • SELECTED POSITIONS REPORTED TO CAREER SERVICES BY
    HISTORICAL PRESERVATION GRADUATES 2003-2008
  • New York Landmarks Conservancy, Program
    Coordinator New York, NY
  • The Ventin Group Architects, Conservation
    Specialist Toronto, ON
  • Getty Conservation Institute, Graduate
    Intern Los Angeles, CA
  • The Rouse Group, Project Manager Bryn Mawr, PA
  • EHT Traceries, Architectural Historian Washingto
    n, DC
  • National Trust for Historic Preservation,
    Director of Sustainability, Seattle, WA
  • Delaware River City Corp, Executive
    Director Philadelphia, PA
  • Olmsted Center for Landscape Preservation, SCA
    Intern Boston, MA
  • Partners for Sacred Places, Fels Intern,
    Philadelphia, PA
  • Architectural Resources Group Conservation
    Service, Conservator San
    Francisco, CA
  • Urban Land Institute, Scholar in
    Residence Washington, DC
  • John Milner Architects, Inc., Architectural
    Conservator Chadds Ford, PA
  • Cultural Resource Consulting Group, Architectural
    Historian Philadelphia, PA
  • S. Harris Company, Preservation
    Specialist Philadelphia, PA

35
Meetings with Career Advisors
  • Call 215-898-7530 to schedule an appointment at
    Career Services.
  • Walk-in hours
  • 2-3 daily, 11-12 Monday, Tuesday, Thursday in
    Career Services. (Good idea to call and confirm
    walk-in times at CS.)
  • Julie Vick, Rachel Burk, Rosanne Lurie and John
    Tuton are the counselors for PennDesign students
    and alumni.
  • We look forward to talking with you.
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