Resume Preparation - PowerPoint PPT Presentation


Title: Resume Preparation


1
Resume Preparation
2
Objectives
  • Personal Career Vision Presentations
  • Resumes Correspondence

3
Career Vision Presentations
  • In 2-3 minutes, tell us about
  • Your ideal career(s)
  • How reality limits your vision
  • Do your career goals change when faced with
    reality?
  • How can we help you follow your passion?

4
Activity
  • Think of an important purchase you have made
    (i.e. house, car, clothing, electronics)
  • What did you like (not like) about the product
    that made you buy it?
  • What did you like (not like) about the
    salesperson that made you buy it?

5
How does this relate to you?
  • In the job search process, you are both the
    product AND the salesperson.
  • What are some of the things that you want others
    to like about you?
  • How can you display your best qualities?

6
Purpose of a Resume
  • Attract attention stimulate interest to get
    you an INTERVIEW!
  • Basis for interview discussion
  • Highlights credentials qualifications

7
Time employers spend
8
Rules for Resume Writing
  • RELEVANT
  • CONCISE
  • CONSISTENT
  • Consider the Employers Perspective
  • What skills, abilities, interests, experiences,
    and personal characteristics do you have that
    will meet the employers needs ?

9
Types of Resumes
  • Chronological
  • Focuses on time looks best for stable employment
  • Jobs organized by date, reverse chronological
    order
  • Most common familiar to employers
  • Functional
  • Focuses on skills best for little experience or
    large employment gaps
  • More flexible and creative format
  • Combination
  • Combines the features of Chronological
    Functional

10
Basic Resume Format
  • Main Heading - Contact Info
  • Objective Statement
  • Qualification/Skills Summary
  • Education/Licenses/Certifications
  • Professional Experience
  • Activities or Affiliations
  • Additional Skills/Experience

11
Main Heading Contact Info
  • Name (As large as or larger than anything else on
    the page)
  • Address
  • Phone Number
  • E-mail or web site
  • must be checked daily
  • professional website or email address only
  • Alternate address only if you will be moving
    during your job search (move date)

12
Main Heading Examples
SUSAN SMITH
After May 10, 2000 152 South Woodcrest Olympia,
WA 98501 206-936-1211
115 Lincoln Street Gainesville, FL
32607 352-292-1567
SUSAN SMITH
152 South Woodcrest Olympia, WA 98501 206-936-1211
SUSAN SMITH
115 Lincoln Street Gainesville, FL 32607
352-292-1567 ssmith_at_ufl.edu
13
Objective Statements (optional)
  • The focal point around which all other elements
    in the resume relate.
  • Work or employer centered
  • Lists the title or position desired and the
    qualities you provide for the job.

14
Examples of Career Objectives
  • A position in marketing with special interest in
    market research and product planning.
  • A consulting position utilizing skills in
    relationship building, sound financial planning,
    and customer service.

15
Action Words
  • Accomplished
  • Initiated
  • Achieved
  • Adjusted
  • Directed
  • Instructed
  • Built
  • Maintained
  • Conducted
  • Managed
  • Promoted
  • Motivated
  • Led
  • Composed
  • Operated
  • Organized
  • Designated
  • Established
  • Reported
  • Persuaded
  • Developed
  • Presented

16
Education Section
  • Degree / Anticipated Degree
  • School Location
  • Minor or Specialization
  • Graduation Date
  • GPA
  • No high school (community college optional)
  • Selected Courses in select cases
  • Licenses, Certifications or Accreditations

17
Education Section
EDUCATION Bachelor of Arts in Psychology, May
2000 University of Florida, Gainesville,
FL Minor Finance G.P.A.
3.23/4.0 Financed 75 of college expenses
through part-time employment. Additional
Coursework Advanced Managerial
Theory Production Management Fundamentals of
Accounting Principles of Supervision EDUCATION
BS in Business Administration, Marketing
University of Florida, Gainesville,
FL December 2000 Business G.P.A. 3.4/4.0
18
Experience Section
  • Job Title
  • Organization or Company
  • Location
  • Employment Dates
  • Description
  • past tense action verbs key words
  • sentence fragments
  • highlight skills that relate to objective
  • Include accomplishments, major projects, outcomes
    (quote endorsements)
  • Be concrete and quantify (, , ) when possible

19
Experience Section
EXPERIENCE Waitress, Red Lobster June
1998 - July 1999 Gainesville, FL Primarily
responsible for serving customers in fast- paced
restaurant environment. Developed skills in
customer service, especially in dealing with
angry or upset patrons. EXPERIENCE Waitress,
Red Lobster, June 1998 - July 1999 Gainesville,
FL Maintained superior service to customers
in fast- paced college-oriented
restaurant. Operated cash register.
Dealt with angry or upset customers.
20
Additional Section Examples
COMPUTER C, Microsoft Office, PowerPoint, Lotus
1-2-3, SKILLS Filemaker Pro, Html. LANGUAGE Bas
ic French, Intermediate Latin, Fluent
Spanish ACTIVITIES President, Minorities in
Action, 2002-2003 LEADERSHIP President, April
2003- May 2004 Zeta Zeta Zeta Fraternity,
University of Florida Allocated annual budget
of 25,000. PROFESSIONAL Chi Sigma Iota, 2001 -
Present AFFILIATIONS Florida Education
Association, 2006-Present COMMUNITY Weekly
Volunteer, Habitat for Humanity,
2004-2005 SERVICE Hospice Volunteer,
2002-2004 PUBLICATIONS Smith, J. Moore, K.
(2002), Treatments for Chronic PATENTS Pain.
Journal of American Medicine, 2, 123.
21
Quick Tip
  • Use ONet, OOH or UF Guide to identify skills
    that you might want to add to your resume.
  • Use job postings to get an idea of what the
    employer is looking for and be sure to include
    the skills they are looking for (only if you
    really have them)

22
References
  • Provide separate sheet only upon request
  • Use same letterhead as resume
  • 3-5 References
  • Name Title
  • Address
  • Phone Number(s)
  • Email (if used regularly)
  • Their relationship to you
  • Use Combination of References
  • Employment, Academic (no family or friends)
  • Be Sure to Ask Permission /Notify them

23
Resume Format Basics
  • 1-2 full pages (8.5 x 11)
  • Conservative color paper consistent alignment
  • .75 to 1.0 inch margins 10-12pt standard font
  • Avoid fancy typeface (italics, script,
    underlining)
  • PROOF READ for spelling, grammar punctuation
  • Laser printed / scannable (use keywords)
  • If emailed, submit in .pdf to maintain formatting
  • Employers Perspectives
  • http//www.youtube.com/watch?vVr1o1Prw4Ewmodere
    latedsearch

24
Resume Donts
  • Abbreviations
  • Personal Pronouns
  • Personal Data
  • Lies
  • only include true things leave out the
    information that may be perceived as negative
  • Include Irrelevant Information
  • Example 20/20 Clip on Aleksey Vayner

25
Information to Leave Out
  • Social Security
  • UFID
  • Age/Birth date
  • Marital Status
  • Race/Citizenship
  • Religion
  • Health/Description
  • Sexual Orientation
  • Photo
  • Hobbies/Personal Interests
  • Weaknesses
  • Childhood Background
  • References
  • Letters of Reference
  • Reason for Leaving
  • Salary

26
(No Transcript)
27
(No Transcript)
28
Resume Critique
  • Find a partner exchange resumes
  • Your partner will briefly describe the career
    they are looking for and the experience they
    have. Look through their resume to identify
    transferable skills or details that need to be
    included or clarified.
  • Give feedback on format, details, and fit

29
Leela de SouzaThe Phi Beta Slacker Dances for
Herself
  • After leaving ballet (her passion), she danced
    around a variety of other jobs but never seemed
    to find something she loved. She stated you have
    to select something and make it work for you. I
    cant just keep looking for that perfect job
    there isnt a perfect job. Thats too outside
    myself. Its going to come from me, inside, and
    from my committing to something.
  • How can you effectively design your resume to
    reflect a completely different career?

30
Lady JLady Reads the News A Good Day Job
  • Lady J loves radio and works from 6-8am. Radio
    does not pay well, so she also works a day job.
  • What can she do to fulfill her dreams?
  • Can she tie her interests and skills into a
    meaningful objective?

31
Other Correspondence
  • Cover Letter
  • Follow-up/Thank you Letter
  • Acceptance/Rejection Letter
  • Company Applications

32
What is a Cover Letter?
  • An introduction
  • A sales pitch (low key and masterful)
  • A proposal for further action

33
Things to Think About Before Writing
  • What does the prospective employer need?
  • What are your objectives?
  • What are 3-5 qualities that you would bring to
    this employer or this job?
  • How can you match your experience to the job? (at
    least two specific accomplishments you can
    mention to give credence to the qualities you
    have identified in 3)
  • Why do you want to work for this particular
    organization or person?

34
Cover Letter
  • Address it to the hiring authority (call and ask
    for name if necessary or look on website)
  • Introduce yourself
  • Highlight skills or experience
  • Reason you want to work for their company
  • Include the name of the person who referred you
    if applicable.
  • If emailed, shorten it to 1-2 small paragraphs
  • See Model Sample Cover letter on website

35
Sample Cover Letter
36
Other Correspondence
  • Application
  • Follow-Up Letter
  • Acceptance Letter
  • Rejection Letter
  • Email Correspondence

37
Application
  • Obtain complete ahead of time
  • Read the directions!
  • Use a practice form to determine best spacing
  • Answer all questions or use N/A
  • Verify all information is correct

38
Follow Up / Thank You Letter
  • Ask any questions you forgot
  • Highlight any other pertinent information that
    you didnt cover or covered inadequately
  • State how the organization could benefit from
    hiring you (your VIPS)
  • Restate that you would like to work for them.
  • Thank the person for their time and information

39
Acceptance Letter
  • Accept the offer
  • Refer to the offer letter or document
  • Tell your travel plans and anticipated date of
    arrival, if known
  • Express your appreciation and your pleasure at
    joining the organization

40
Rejection Letter
  • Refer to the offer letter or document
  • Express your appreciation for the offer and the
    organizations interest in you.

41
E-mail Correspondence
  • The speed of todays interviewing process makes
    email correspondence necessary.
  • General guidelines
  • Include all formal touches you would use in a
    written letter.
  • Use the subject line effectively
  • Include your contact information with your
    signature
  • Condense cover letter into 1-2 paragraphs
  • Follow-up email correspondence with a written
    note - especially when sending a Thank You note.

42
Keep It All Organized
  • Correspondence Activity Log
  • Names, addresses and dates
  • Actions taken Follow-up items
  • Remember to save / print out all email
    correspondence
  • Interview Record Log
  • Company or organization
  • Date of interview
  • Name(s) of interviewer(s)
  • Follow-up action
  • Date Thank You note sent
  • Personal impressions

43
Final Thoughts
  • There is no perfect resume but you can get close
    by getting it critiqued revised.
  • Doing your research about the company or hiring
    person will let you know what they are looking
    for and how you might tailor your resume and
    cover letter.

44
Resume, Cover Letter Goals Resume
  • Résumé and Cover Letter
  • Cover your actual past present experiences
  • Written for a job, internship or grad school
  • Handouts samples on the class website
  • Visit a Career Ambassador at the CRC for resume
    critique
  • Goals Resume
  • Identify the gaps in your resume
  • Add the activities that you want to see in your
    list of achievements.
  • Put your ideal goals in another color to separate
    them from actual experiences.
  • Create the opportunities for yourself to turn
    them into real ones!

45
For next week
  • Job / Internship Search Strategies, Informational
    Interview Experiential Ed
  • Read Bronson Ch 26, 33, 54
  • Julia abandoned engineering for something else,
    but no one every asked why
  • Marcela hated being identified by her job
  • Phil took the opportunity to learn about a
    variety of job to learn more
  • Resumes Cover Letter due
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Resume Preparation

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Do your career goals change when faced with reality? How can we help you follow ... EXPERIENCE Waitress, Red Lobster June 1998 - July 1999. Gainesville, FL ... – PowerPoint PPT presentation

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Transcript and Presenter's Notes

Title: Resume Preparation


1
Resume Preparation
2
Objectives
  • Personal Career Vision Presentations
  • Resumes Correspondence

3
Career Vision Presentations
  • In 2-3 minutes, tell us about
  • Your ideal career(s)
  • How reality limits your vision
  • Do your career goals change when faced with
    reality?
  • How can we help you follow your passion?

4
Activity
  • Think of an important purchase you have made
    (i.e. house, car, clothing, electronics)
  • What did you like (not like) about the product
    that made you buy it?
  • What did you like (not like) about the
    salesperson that made you buy it?

5
How does this relate to you?
  • In the job search process, you are both the
    product AND the salesperson.
  • What are some of the things that you want others
    to like about you?
  • How can you display your best qualities?

6
Purpose of a Resume
  • Attract attention stimulate interest to get
    you an INTERVIEW!
  • Basis for interview discussion
  • Highlights credentials qualifications

7
Time employers spend
8
Rules for Resume Writing
  • RELEVANT
  • CONCISE
  • CONSISTENT
  • Consider the Employers Perspective
  • What skills, abilities, interests, experiences,
    and personal characteristics do you have that
    will meet the employers needs ?

9
Types of Resumes
  • Chronological
  • Focuses on time looks best for stable employment
  • Jobs organized by date, reverse chronological
    order
  • Most common familiar to employers
  • Functional
  • Focuses on skills best for little experience or
    large employment gaps
  • More flexible and creative format
  • Combination
  • Combines the features of Chronological
    Functional

10
Basic Resume Format
  • Main Heading - Contact Info
  • Objective Statement
  • Qualification/Skills Summary
  • Education/Licenses/Certifications
  • Professional Experience
  • Activities or Affiliations
  • Additional Skills/Experience

11
Main Heading Contact Info
  • Name (As large as or larger than anything else on
    the page)
  • Address
  • Phone Number
  • E-mail or web site
  • must be checked daily
  • professional website or email address only
  • Alternate address only if you will be moving
    during your job search (move date)

12
Main Heading Examples
SUSAN SMITH
After May 10, 2000 152 South Woodcrest Olympia,
WA 98501 206-936-1211
115 Lincoln Street Gainesville, FL
32607 352-292-1567
SUSAN SMITH
152 South Woodcrest Olympia, WA 98501 206-936-1211
SUSAN SMITH
115 Lincoln Street Gainesville, FL 32607
352-292-1567 ssmith_at_ufl.edu
13
Objective Statements (optional)
  • The focal point around which all other elements
    in the resume relate.
  • Work or employer centered
  • Lists the title or position desired and the
    qualities you provide for the job.

14
Examples of Career Objectives
  • A position in marketing with special interest in
    market research and product planning.
  • A consulting position utilizing skills in
    relationship building, sound financial planning,
    and customer service.

15
Action Words
  • Accomplished
  • Initiated
  • Achieved
  • Adjusted
  • Directed
  • Instructed
  • Built
  • Maintained
  • Conducted
  • Managed
  • Promoted
  • Motivated
  • Led
  • Composed
  • Operated
  • Organized
  • Designated
  • Established
  • Reported
  • Persuaded
  • Developed
  • Presented

16
Education Section
  • Degree / Anticipated Degree
  • School Location
  • Minor or Specialization
  • Graduation Date
  • GPA
  • No high school (community college optional)
  • Selected Courses in select cases
  • Licenses, Certifications or Accreditations

17
Education Section
EDUCATION Bachelor of Arts in Psychology, May
2000 University of Florida, Gainesville,
FL Minor Finance G.P.A.
3.23/4.0 Financed 75 of college expenses
through part-time employment. Additional
Coursework Advanced Managerial
Theory Production Management Fundamentals of
Accounting Principles of Supervision EDUCATION
BS in Business Administration, Marketing
University of Florida, Gainesville,
FL December 2000 Business G.P.A. 3.4/4.0
18
Experience Section
  • Job Title
  • Organization or Company
  • Location
  • Employment Dates
  • Description
  • past tense action verbs key words
  • sentence fragments
  • highlight skills that relate to objective
  • Include accomplishments, major projects, outcomes
    (quote endorsements)
  • Be concrete and quantify (, , ) when possible

19
Experience Section
EXPERIENCE Waitress, Red Lobster June
1998 - July 1999 Gainesville, FL Primarily
responsible for serving customers in fast- paced
restaurant environment. Developed skills in
customer service, especially in dealing with
angry or upset patrons. EXPERIENCE Waitress,
Red Lobster, June 1998 - July 1999 Gainesville,
FL Maintained superior service to customers
in fast- paced college-oriented
restaurant. Operated cash register.
Dealt with angry or upset customers.
20
Additional Section Examples
COMPUTER C, Microsoft Office, PowerPoint, Lotus
1-2-3, SKILLS Filemaker Pro, Html. LANGUAGE Bas
ic French, Intermediate Latin, Fluent
Spanish ACTIVITIES President, Minorities in
Action, 2002-2003 LEADERSHIP President, April
2003- May 2004 Zeta Zeta Zeta Fraternity,
University of Florida Allocated annual budget
of 25,000. PROFESSIONAL Chi Sigma Iota, 2001 -
Present AFFILIATIONS Florida Education
Association, 2006-Present COMMUNITY Weekly
Volunteer, Habitat for Humanity,
2004-2005 SERVICE Hospice Volunteer,
2002-2004 PUBLICATIONS Smith, J. Moore, K.
(2002), Treatments for Chronic PATENTS Pain.
Journal of American Medicine, 2, 123.
21
Quick Tip
  • Use ONet, OOH or UF Guide to identify skills
    that you might want to add to your resume.
  • Use job postings to get an idea of what the
    employer is looking for and be sure to include
    the skills they are looking for (only if you
    really have them)

22
References
  • Provide separate sheet only upon request
  • Use same letterhead as resume
  • 3-5 References
  • Name Title
  • Address
  • Phone Number(s)
  • Email (if used regularly)
  • Their relationship to you
  • Use Combination of References
  • Employment, Academic (no family or friends)
  • Be Sure to Ask Permission /Notify them

23
Resume Format Basics
  • 1-2 full pages (8.5 x 11)
  • Conservative color paper consistent alignment
  • .75 to 1.0 inch margins 10-12pt standard font
  • Avoid fancy typeface (italics, script,
    underlining)
  • PROOF READ for spelling, grammar punctuation
  • Laser printed / scannable (use keywords)
  • If emailed, submit in .pdf to maintain formatting
  • Employers Perspectives
  • http//www.youtube.com/watch?vVr1o1Prw4Ewmodere
    latedsearch

24
Resume Donts
  • Abbreviations
  • Personal Pronouns
  • Personal Data
  • Lies
  • only include true things leave out the
    information that may be perceived as negative
  • Include Irrelevant Information
  • Example 20/20 Clip on Aleksey Vayner

25
Information to Leave Out
  • Social Security
  • UFID
  • Age/Birth date
  • Marital Status
  • Race/Citizenship
  • Religion
  • Health/Description
  • Sexual Orientation
  • Photo
  • Hobbies/Personal Interests
  • Weaknesses
  • Childhood Background
  • References
  • Letters of Reference
  • Reason for Leaving
  • Salary

26
(No Transcript)
27
(No Transcript)
28
Resume Critique
  • Find a partner exchange resumes
  • Your partner will briefly describe the career
    they are looking for and the experience they
    have. Look through their resume to identify
    transferable skills or details that need to be
    included or clarified.
  • Give feedback on format, details, and fit

29
Leela de SouzaThe Phi Beta Slacker Dances for
Herself
  • After leaving ballet (her passion), she danced
    around a variety of other jobs but never seemed
    to find something she loved. She stated you have
    to select something and make it work for you. I
    cant just keep looking for that perfect job
    there isnt a perfect job. Thats too outside
    myself. Its going to come from me, inside, and
    from my committing to something.
  • How can you effectively design your resume to
    reflect a completely different career?

30
Lady JLady Reads the News A Good Day Job
  • Lady J loves radio and works from 6-8am. Radio
    does not pay well, so she also works a day job.
  • What can she do to fulfill her dreams?
  • Can she tie her interests and skills into a
    meaningful objective?

31
Other Correspondence
  • Cover Letter
  • Follow-up/Thank you Letter
  • Acceptance/Rejection Letter
  • Company Applications

32
What is a Cover Letter?
  • An introduction
  • A sales pitch (low key and masterful)
  • A proposal for further action

33
Things to Think About Before Writing
  • What does the prospective employer need?
  • What are your objectives?
  • What are 3-5 qualities that you would bring to
    this employer or this job?
  • How can you match your experience to the job? (at
    least two specific accomplishments you can
    mention to give credence to the qualities you
    have identified in 3)
  • Why do you want to work for this particular
    organization or person?

34
Cover Letter
  • Address it to the hiring authority (call and ask
    for name if necessary or look on website)
  • Introduce yourself
  • Highlight skills or experience
  • Reason you want to work for their company
  • Include the name of the person who referred you
    if applicable.
  • If emailed, shorten it to 1-2 small paragraphs
  • See Model Sample Cover letter on website

35
Sample Cover Letter
36
Other Correspondence
  • Application
  • Follow-Up Letter
  • Acceptance Letter
  • Rejection Letter
  • Email Correspondence

37
Application
  • Obtain complete ahead of time
  • Read the directions!
  • Use a practice form to determine best spacing
  • Answer all questions or use N/A
  • Verify all information is correct

38
Follow Up / Thank You Letter
  • Ask any questions you forgot
  • Highlight any other pertinent information that
    you didnt cover or covered inadequately
  • State how the organization could benefit from
    hiring you (your VIPS)
  • Restate that you would like to work for them.
  • Thank the person for their time and information

39
Acceptance Letter
  • Accept the offer
  • Refer to the offer letter or document
  • Tell your travel plans and anticipated date of
    arrival, if known
  • Express your appreciation and your pleasure at
    joining the organization

40
Rejection Letter
  • Refer to the offer letter or document
  • Express your appreciation for the offer and the
    organizations interest in you.

41
E-mail Correspondence
  • The speed of todays interviewing process makes
    email correspondence necessary.
  • General guidelines
  • Include all formal touches you would use in a
    written letter.
  • Use the subject line effectively
  • Include your contact information with your
    signature
  • Condense cover letter into 1-2 paragraphs
  • Follow-up email correspondence with a written
    note - especially when sending a Thank You note.

42
Keep It All Organized
  • Correspondence Activity Log
  • Names, addresses and dates
  • Actions taken Follow-up items
  • Remember to save / print out all email
    correspondence
  • Interview Record Log
  • Company or organization
  • Date of interview
  • Name(s) of interviewer(s)
  • Follow-up action
  • Date Thank You note sent
  • Personal impressions

43
Final Thoughts
  • There is no perfect resume but you can get close
    by getting it critiqued revised.
  • Doing your research about the company or hiring
    person will let you know what they are looking
    for and how you might tailor your resume and
    cover letter.

44
Resume, Cover Letter Goals Resume
  • Résumé and Cover Letter
  • Cover your actual past present experiences
  • Written for a job, internship or grad school
  • Handouts samples on the class website
  • Visit a Career Ambassador at the CRC for resume
    critique
  • Goals Resume
  • Identify the gaps in your resume
  • Add the activities that you want to see in your
    list of achievements.
  • Put your ideal goals in another color to separate
    them from actual experiences.
  • Create the opportunities for yourself to turn
    them into real ones!

45
For next week
  • Job / Internship Search Strategies, Informational
    Interview Experiential Ed
  • Read Bronson Ch 26, 33, 54
  • Julia abandoned engineering for something else,
    but no one every asked why
  • Marcela hated being identified by her job
  • Phil took the opportunity to learn about a
    variety of job to learn more
  • Resumes Cover Letter due
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