... User's Group (PUG) (Oct 01 - Mar ... PUG is: 2 DSC

1
CASE EXECUTION MANAGEMENT INFORMATION SYSTEM
(CEMIS) DSCA CONFERENCE 27 September 2001
2
CEMIS An opportunity for the future
Reinvention, Business Process Reengineering,
continued process improvement the new Case
Execution Management Information System
(CEMIS) provides an opportunity

to do these things and
to better
position ourselves for the future
2
3
What is CEMIS?
Sea-Mist?- is that a nautical term?
CEMIS Case Execution ManagementInformation
System -A new Automated Information System
(AIS)to manage Security Cooperation Programs
3
4
The Business

• Security Assistance is both a tool of foreign
  policy
• and a large business.
• We average 10 Billion a year in sales
• At any one time, we can have 225 Billion in
• open cases that we are managing
• We need to harness current technology
• to better manage our business and
• to provide better service to our customers.

4
5
The Concept
ARMY CISIL 1976

• Improves Support to International Customers
• Improves Quality and Timeliness of Information
• Standardization
• Integration
• Allows continuous Business Process Reengineering
  (BPR)

Consolidate Four Separate Legacy
Systems for Security Assistance
Case Execution
Navy MISIL 1989
AIR FORCE SAMIS 1983
AIR FORCE CMCS 1989
5
6
The Process
Build the new CEMIS Using a rigorous,
disciplined process
Formal systems acquisition process - in
accordance with DOD Directive 5000.1 DOD
Instruction 5000.2
6
7
The DOD Systems Acquisition Model
7
8
CEMIS - Disciplined Process

• 10 Jan 01 -
• Director, DSCA Memorandum outlined the new
  process for
• CEMIS
• Requirements Determination
• First step is Deficiency Analysis Mar
  01
• Then, develop Mission Need Statement (MNS)
  May 01
• Work to a Operational Requirements Document
  (ORD)
• 
  Dec 01

8
9
Key Stakeholders in CEMIS Requirements
Determination
9
10
Organizational Structure Created to Assist in
Requirements Determination Process
Executive Committee (EXCOM)
LtGen Walters, Director DSCA
(Chair) Mr. Millies, Dep Dir DSCA RADM
Newsome, Dir Navy IPO Mr. Hunter, DUSA-IA
Mr. Mitchell, SAF-IA Mr. Bill
Curtis, OSD C3I Advisor
Defense Acquisition Board (DAB) level decisions


Freda
Lodge, DSCA P3, Requirements Officer -
program management/coordination
Senior Steering Group (SSG)
Mr. Millies, Deputy Director, DSCA (Chair) Mr.
Ed Ross, DSCA MEAN Ms. Jeanne Farmer,
DSCA ERASA Mr. Keith Webster, DSCA P³ Mr.
Jim McQuality, DSCA Compt CAPT Elliott
Powell, Navy IPO Mr. Rick Alpaugh, USASAC
vacant, SAF-IA
Mr. Bill May, OSD C3I
Advisor Dr. Mark Scher,
DSCA CIO, Senior Technical Advisor
Mr. Werner Kaelin, Chair FPG, International
Observer/Advisor Ms.
Virginia Caudill, DISAM Observer/Advisor
Next level Decision Group (below EXCOM)
Freda Lodge, DSCA P³, Requirements Officer
- program management/coordination
Subject Matter/Policy Experts

Program Policy Group (PPG)
Keith Webster, DSCA P³ (Chair)
Beth Baker, DSCA Policy, CCB Patti
Higgins/David Rude, DSCA FM Beth Baker,
DSCA BUG Chair Larry Baillie, Navy IPO
Patrick Fox, SAF-IA
Sam Rhodes, USASAC/DUSA-IA Tom
Sippel, CMO Pete Kambe, CEMIS Mgt Office
(CMO) Ray Skorski, CMO Sherry Epstein,
CMO Sheila Taylor-Walden, CMO
Dan Weiner, AFSAC
Geri Pero, NAVICP Mr. Tony Bradbury, ICUG
Chair CDR Hawkins, DISAM
Mike Brown, DFAS Pat
Craig, DSADC Linda Kimberlin, DLA

10
11
Deficiency Analysis
Eight week analysis - February to April 2001
DEFICIENCY ANALYSIS Legacy Systems
Demonstrations 20-21 March 2001
11
12
Legacy Systems - Identified Deficiencies

• 41 Deficiencies identified in 5 primary
  categories
• Logistics ( 8 deficiencies)
• Financial (12 deficiencies)
• Acquisition ( 3 deficiencies)
• Systems (12 deficiencies)
• Reporting ( 6 deficiencies)
• Not all Stakeholders viewed deficiencies
• the same - it differed according to their
• perspective.
• However, decision was that enough
• deficiencies existed to move to next
• step in process - the Mission Need Statement
  (MNS).

No Tri-Service View
CFO
FFMIA
Policy Changes
EDI
Interfaces
System changes
12
13
CEMIS Mission Need Statement (MNS)

• The MNS was developed and vetted through the
  Program Policy
• Group (PPG), the Senior Steering Group (SSG),
  and approved
• by the Executive Committee (EXCOM) on 30 May
  2001
• MNS is now on the DSCA website at
  www.dsca.osd.mil
• 12 June 01 General Walters, Director, DSCA
  Memorandum
• Distributed the MNS
• Announced the partnership with Standard Systems
  Group,
• Maxwell AFB - Gunter Annex (Alabama) as CEMIS
  acquisition agent

13
14
New DSCA Management Structure for
CEMIS

• 12 June 01 General Walters, Director, DSCA
  Memorandum also
• announced a new DSCA
  Management Structure for CEMIS
• Tri-Directorate Group (TDG)
• CEMIS Requirements Determination
  Policy, Plans
• 
  Programs
  Directorate (P3)
• CEMIS Budget
  Comptroller
• CEMIS System Acquisition
  Information Technology (IT)
• TDG has regular weekly meetings, and regular
  briefings to General Walters

14
15
LAUNCHING THE REQUIREMENTS DETERMINATION PROCESS

• Reviewed Lessons Learned from past requirements
  
• efforts
• Needs to be small team
• Should be led by DSCA (policy decisions)
• Consistent membership empowered
• Launched the Requirements Charter Team (RCT)

15
16
CEMIS Requirements Charter Team (RCT)

• CEMIS Requirements Charter Team (RCT) (Jul -
  Dec 01)
• Develop macro-level Operational Requirements
  Document (ORD) by Dec 01
• Propose Way Forward for next requirements
  phase (Jan - Dec 02)
• RCT Membership
• DSCA Member (team leader) Ms.
  Freda Lodge, DSCA P3
• Dept of Navy Member Mr. Rich
  Bennis, NAVICP
• Dept of Army Member Ms. Peggy
  Lindsay, USASAC
• Dept of Air Force Member
  Mr. Dan Weiner, AFSAC
• Subject matter experts are brought in as needed
  (International, DFAS, DLA)
• Deliverables vetted through the PPG, SSG, and
  EXCOM

16
17
CEMIS Portal Users Group (PUG)

• CEMIS Portal Users Group (PUG) (Oct 01 - Mar
  02)
• Requirements for rapid web enablement
  (tri-service view) start 15 Oct
• Milestone decision by SC-5/EXCOM NLT Mar 02
• PUG is
• 2 DSCA (CPD, CFM) - one will be designated
  team leader
• 2 each Military Department - 1 functional, 1
  technical
• 2 Internationals
• 2 CEMIS Management Office - CMO (DSCA/IT)
• 2 Gunter (PMO).
• DSCA P3 CEMIS Requirements Officer (Freda
  Lodge) will be facilitator.
• Representative nominations and web demos
  requested

17
18
CEMIS Business Process Reengineering (BPR)

• CEMIS Business Process Reengineering (BPR)
• CEMIS BPR effort will be permanent, normal part
  of business
• Effort to start 1 Oct 01
• DSCA CEMIS BPR position is Glenn Lazarus, P3/P2
  -
• will lead the effort
• Will flow back into CEMIS requirements team(s)
• Will flow into future enhancements

18
19
CEMIS Future Requirements Team(s)

• CEMIS future requirements team(s)
• Current RCT will make recommendations for
  organization
• of future requirements team(s)
• RCT Way Forward paper
• Write detailed-level requirements by Dec 02
• Strict documentation of requirements

19
20
CEMIS Project Timeline
Pre-Systems Systems Acquisition
Acquisition
CONCEPT DEV
SYSTEM
DEVELOPMENT
Source Selection
RFP

Operational Requirements Document ORD macro
Deficiency Analysis
MNS
ORD
detailed
R E Q U I R E M E N T S D E T E R M I N A T I O
N
Jan 01 May 01 Dec 01
Dec 02 Dec 03
Dec 04 Dec 05
20
21
CEMIS

• Requirements Determination
  

Better management of the Foreign Military Sales
(FMS) process Better Service to our
International Customers.


Freda Lodge CEMIS Requirements
OSD/DSCA Policy, Plans and Programs Directorate
(P3) Policy and Plans Division (P2) 703 604-6598
DSN 664 freda.lodge_at_osd.pentagon.mil
21