APPLYING AND RECEIVING FEDERAL GRANT FUNDING ENERGY EFFICIENCY

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APPLYING AND RECEIVING FEDERAL GRANT FUNDING
ENERGY EFFICIENCY CONSERVATION BLOCK GRANT
(EECBG) PROGRAM FOR FORMULA CITIES COUNTIES
APPA FEDERAL STIMULUS APPLICATION AND FUNDING
WORKSHOP

• Mariana Uhrlaub, NASEO Consultant
• Uhrlaub Consulting Group
• [phone]
• MarianaU_at_aol.com

May 19, 2009
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EECBG Announcement Information

• Title Recovery Act Energy Efficiency and
  Conservation Block Grants Formula Grants
• Announcement Number DE-FOA-0000013
• Announcement Issued March 26,2009
• Grant Applications Due June 25, 2009
  800 pm Eastern Time

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Purpose

• To assist state, local, and tribal governments in
  implementing strategies to
• Reduce fossil fuel emissions
• Reduce total energy use
• Improve energy efficiency in the transportation,
  building, and other appropriate sectors, and
• Accelerate deployment of market-ready distributed
  renewable energy technologies.
• To spur substantial, sustainable, and measurable
  energy savings, job creation/retention, and
  economic stimulus effects.

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Appropriation

• TOTAL 3.2 billion
• 2.8 billion as authorized in the Energy
  Independence and Security Act of 2007
• 28 to states (60 to local non-formula
  governments)
• 68 to local governments (formula
  cities/counties)
• 2 to Indian tribes
• 2 in competitive grants
• 400 million in competitive grants among state,
  local (formula and non-formula), and tribal
  entities (competitive funding notice not yet
  announced by DOE)

Todays Focus
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Funding Breakdown

• 3.2 billion total for fiscal year 2009
• DOE retains 59 million for technical assistance
  and training for grantees
• 1.8 billion to local governments designed as
  formula-eligible cities and counties
• 767 million for formula grants to states
• 60 to non-formula local government entities
• 55 million for formula grants to eligible Indian
  tribes
• Additional 400 million for competitive grants

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Eligible Activities for use of Funds

• Development of an Energy Efficiency and
  Conservation Strategy and Technical Consultant
  Services to assist in the development of such a
  strategy
• Residential and Commercial Building Energy Audits
• Financial Incentive Programs for energy
  efficiency improvements
• Grants to nonprofit organizations and
  governmental agencies for the purpose of
  performing Energy Efficiency Retrofits
• Energy Efficiency and Conservation Programs for
  Buildings and Facilities
• Development and Implementation of Transportation
  Programs to conserve energy
• Building Codes and Inspections to promote
  building energy efficiency

• Energy Distribution Technologies including
  distributed generation, combined heat and power,
  and district heating and cooling systems
• Material Conservation Programs including source
  reduction, recycling, and recycled content
  procurement programs that lead to increases in
  energy efficiency
• Reduction and Capture of Methane and Greenhouse
  Gases excluding carbon capture or sequestration
  from power plants
• Energy efficient Traffic Signals and Street
  Lighting
• On-Site Renewable Energy Technologies for
  Government Buildings
• Any Other Appropriate Activity that meets the
  purpose of the program and is approved by DOE

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Period of Performance

• Grants awards will have a 36 month period of
  performance
• Funds must be obligated/committed within 18
  months
• All funds must be expended/spent within the 36
  month grant period of performance
• Leveraging of funds is strongly encouraged no
  cost share required

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Limitations on Use of Grant Funds

• Up to 10 or 75,000, whichever is greater, may
  be used for administrative expenses
• Up to 20 or 250,000, whichever is greater, may
  be used for subgrants to assist in the
  implementation of the Energy Efficiency
  Conservation Strategy (EECS)
• Up to 20 or 250,000, whichever is greater, may
  be used for establishment of revolving loan funds

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Distribution of Funds

• lt250k - 100 of funds obligated at time of award
  (EECS required within 120 days of award)
• 250k - lt2 million up to 250k obligated at
  time of award for development of strategy and
  approved activities
• Remaining funds obligated with approved EECS
• EECS submitted with grant application, full
  funding amount obligated with grant approval
• gt2 million - up to 250k without EECS and
  approved activities
• 50 with approved EECS
• Balance of funds disbursed after demonstrated
  progress

Submitting grant application without EECS
could cause significant delay in receipt of
total grant funding amount
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Start Now!

• DOE will award 3.2 billion through 2,200
  grants under the EECBG Program

NEW DOE WEBSITE www.eecbg.energy.gov        
Be Ahead of the Flood of Applications
Less than 35 of eligible formula cities/counties
are currently registered in FedConnect REGISTER
TODAY!!!!!!!
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One-Time Actions Required

• Obtain a DUNS number
• http//www.dnb.com/US/duns_update/
• Register with the Central Contractor Registration
  (CCR)
• http//www.ccr.gov/
• Register with FedConnect to submit grant
  application
• www.fedconnect.net
• DOE estimates at least 10 days to obtain
  registration in FedConnect
• Must be registered to submit questions and read
  QAs submitted by other interested parties

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Working within Two Different On-line Grant
Systems

• Grants.gov
• Use only to download application package and
  preparation instructions
• Fedconnect.net
• Register to obtain copy of Funding Opportunity
  Announcement and any amendments
• On FOA page, under Response Team click on
  Join and add your name
• Submit questions and read QAs submitted by other
  interested parties
• Submit completed grant application package

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Obtain Grant Application Package

• Download Application Package at
  http//www.grants.gov
• Select Apply for Grants
• Verify Your Version of Adobe is Compatible
  http//www.grants.gov/applicants/AdobeVersioningTe
  stOnly.jsp
• Select Download Application Package
• Enter CFDA 81.128
• Download and Save Application Package

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Naming Application Package

• Complete Application Package Must be Saved with a
  Unique ID Code (UIC). For Units of Local
  Government
• 1 (State Code) -- 2 (Type of Local Government)
  -- 3 (Name of Local Government)
• Example OH-CITY-COLUMBUS.pdf
• Example OH-COUNTY-HAMILTON.pdf
• Example OH-OTHER-MONTVILLE.pdf

use Other for boroughs, townships, villages
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Major Technical Components of Grant Application

• Energy Efficiency Conservation Strategy
• Format in Attachment D
• Project Activity Worksheet
• Format in Attachment B1

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Energy Efficiency Conservation Strategy

• EECS Format in Attachment D of Funding
  Opportunity Announcement
• Six Sections to EECS
• Measureable goals and objectives of proposed
  project(s) in line with EECBG metrics (CO2
  reduction, jobs created/retained, energy savings
• Proposed implementation plan
• Current energy reduction programs being
  undertaken
• Sharing/dissemination of project results
• Sustainability of project beyond funding period
• Financial and accounting controls in place

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EECS (continued)

• Starting point City/County existing energy
  reduction policy, climate change action plan,
  etc.
• Priority energy reduction/generation projects
• Projects/programs must be EECBG eligible
  activities
• Two Options for local governments receiving
  gt250,000
• Submit EECS with grant application and receive
  full funding immediately after grant approval
  (lt2 million)
• Submit grant application only receive 250k
• EECS due no later than 120 days after date of
  award

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Project Activity Worksheet

• EECBG Worksheet format contained in Attachment B1
  of FOA
• Brief description of each project activity
• May propose multiple activities within same
  technology area on one project worksheet
• Multiple technology areas, separate project
  worksheets
• Identify
• Market sector(s) being served
• Jobs to be created/retained
• Energy savings/renewable energy generated
• Emissions reduction (CO2)
• Overall cost of project
• Funds to be leveraged

Cost and metrics transfer to EECS
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Other Grant Application Requirements

• Application for Federal Assistance SF-424

• Complete this form first
• Complete all yellow highlighted areas
• Completed information on this form will transfer
  to other forms
• Project/Performance Site Location
• Enter primary work site(s)
• Enter congressional district(s)

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Complete Application Package

• SF-424A Budget Information (Non-Construction
  Programs)
• Total funding request broken out by object class
  category (personnel, travel, contractual,
  administrative costs, indirect)
• All subawards costs go under contractual
• Expected expenditures by quarter for 1st year
  annually for future years

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Complete Application Package

• Budget Justification File (Awards gt 250,000)
• Budget details
• Salaries of key personnel
• Identify subaward/consultant work and cost of
  each subaward
• Detail travel costs, number of trips, number of
  travel days
• Name of cognizant/oversight agency (if awarded
  previous Federal grants)
• Name and telephone number of person responsible
  for indirect rates

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Complete Application Package

• Subaward Budget File (Awards gt 250,000)
• Separate budget documentation and justification
  for proposed subawards if
• Estimated cost gt25 of the total formula
  allocation
• Or 1m, whichever is less
• Assurances and Certification of Davis-Bacon
  Compliance
• Certify name and contact information of agency
  authorized to receive EECBG funds
• Certify that laborers and mechanics on EECBG
  funded projects receive not less than prevailing
  wage rate

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Complete Application Package

• Financial Management Assessment
• Format contained in Attachment B2
• Validation of applicants financial management
  system
• Disclosure of Lobbying Activities SF-LLL
• Form is part of grant application package
• Submit only if City/County retains a registered
  lobbyist not sure? Check with City/County
  counsel

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Complete Application Package

• National Environmental Policy Act Certification
• Attachment B3
• Only required for certain activities

4. Financial Incentive Programs 5. Energy
Efficiency Retrofits 7D. Development and
Implementation of Transportation
Programs such as bike lanes, pathways, pedestrian
walkways 11. Reduction and
Capture of Methane and Greenhouse Gases
13. Renewable Energy Technologies on
Government Buildings 14. Any Other
Appropriate Activity submitted for DOE Approval
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Submit Completed Grant Application

• Sign in to FedConnect
• Open opportunity DE-FOA-0000013
• Click create at bottom right
• Under Response Team click on team member name
• Complete the data entry pages and attach
  application as directed
• Click Submit to Agency button
• Print the confirmation page for your records

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FINAL THOUGHTS

• Start Early!
• Be Methodical!
• Ask for Assistance When Needed!

Mariana Uhrlaub Uhrlaub Consulting Group
MarianaU_at_aol.com
Grant Applications must be Submitted through
FedConnect.net no later than June 25, 2009 at
800 pm Eastern Time