20082009 STUDENT ELIGIBILITY

1
2008-2009 STUDENT ELIGIBILITY
2
CIF Bylaws governing student eligibility are a
necessary pre-requisite to participation because

• Athletic participation is a privilege, not
  a right.
• Education is the first priority, athletic
  participation is secondary Our educational
  institutions must have programs that fit within
  the overall educational mission of our
  institutions.
• Student athletes must meet established
  standards. Eligibility standards set by the
  CIF/CCS, League, District and School
• They provide a fundamentally fair and
  equitable framework in which interscholastic
  athletic competition can take place. CIF/CCS,
  District Leagues and schools establish rules that
  protect against arbitrary or capricious
  discrimination.

3
CIF Bylaws governing student eligibility are a
necessary pre-requisite to participation because
they

• Provide uniform standards for all schools to
  follow in maintaining athletic competition.
  CIF was formed by member schools who wished to
  join together and agree to all play by the
  same ruleslevel playing field.
• Serve as a deterrent to students who transfer
  schools for athletic reasons and to individuals
  who recruit student athletes.
• Serve as a deterrent to students who transfer
  schools to avoid disciplinary action. No
  transfer waivers are granted to students choosing
  to or being
• forced to change schools as a result of a
  discipline issue. This applies
• not only when a school expels or kicks a
  student out, but also when a family chooses
  to leave because of discipline.
• Maintain an ethical relationship between high
  school athletic programs and others who
  demonstrate an interest in high school athletes.

4
CIF Bylaws governing student eligibility are a
necessary pre-requisite to participation because
they
Support the Principles of Pursuing
Victory with Honor Annual
Sportsmanship Contract What else do you
do to make sportsmanship a priority at
your school?
5
AUTHORITY/RESPONSIBILITY

• PRINCIPALS
• The Principal at every school is ultimately
  responsible for the eligibility of the students
  who compete for the school.
• The Principal may elect to delegate that
  responsibility but remains the person responsible
  for the administrative controls established at
  the school to insure that ALL eligibility
  standards are met.
• Just as in the classroom, where the Principal has
  the ultimate authority Principals are the final
  authority on whether or not a student, who meets
  all other CIF/CCS, LEAGUE AND DISTRICT ELIGIBILTY
  REQUIREMENTS, is allowed to participate in that
  schools athletic program.
• Principals/Schools can establish more restrictive
  rules than the CIF/CCS, or leagues.

6
AUTHORITY/RESPONSIBILITY

• ATHLETIC DIRECTORS
• Should be part of the administrative team at
  your school.
• When given responsibility should also be given
  authority.
• Should be encouraged to develop professionally.
• Should be expected to develop protocols,
  oversee all aspects of the athletic program
  coaches, athletes, schedules, facilities,
  boosters, finances, sportsmanship programs,
  league and CCS responsibilities. Whew!
• Should be expected to communicate regularly
  with administrative team.
• Should be given resources to do their job
  correctly clerical, electronic, time and space.
  

7
AUTHORITY/RESPONSIBILITY

• COACHES!
• Coaches should know the eligibility rules, but
  usually do not and should not be giving rule
  interpretations.
• Coaches should not be responsible for
  scholastic or transfer eligibility without
  oversight from the Athletic Director.
• Coaches must be certified in the NFHS or ASEP
  coaching education programs by December
  2008.
• Coaches must be CPR and First-aid trained.
• Coaches must be teachers even if they are walk
  on coaches
• Coaches often are the most important person in
  a students lifewhat kidn of behavior are they
  teaching and modeling while representing
  your school?

8
CIF RESIDENTIAL ELIGIBILITY

• FAMILY MOVE
• Students who move with their entire family from
  one schools attendance area to another may
  enroll at the new school or a private school no
  later than the beginning of the school year
  following that move
• CANT LEAVE ANYONE BEHIND.
• NO PAPERWORK REQUIRED HOWEVER-make
  sure they have ALL moved!.
• IF THEY LIE TO YOU..You will forfeit because
  the student will have been ineligible when
  playing.
• See CIF Bylaw 206.B
• REMEMBER The principal has the right to keep
  anyone from playing until they are satisfied that
  the student is eligible and that the other
  students in the program wont suffer loss or be
  negatively impacted by this students
  participation.
• Please be aware that the final determination of
  who does or does not play for any school, after
  minimum eligibility standards have been met,
  rests with the Principal of the school in which
  the student is enrolled. Schools may be more
  restrictive in their eligibility standards.

9
RESIDENTIAL ELIGIBILITYTRANSFERS

• TRANSFERS Students who change schools without a
  move by the entire family. School A School B
• CIF 207-Addresses Transfers
• 210 SAYS 1. Disciplinary transfers are not
  eligible for any sports at any level for
  twelve months!Except for disciplinary transfers
  207
• 2. All students, are limited at the new school
  to sub-varsity participation in any sport in
  which they participated in the last twelve
  months at any school at any level.
• 3. ANY student who has not participated in any
  sports at any level in the last twelve
  months, should request LIMITED ELIGIBILITY.
  Why? See 2 above.
• 4. FIRST TIME FRESHMAN/SOPHOMORE TRANSFERS
  (207.A.3.) Students who transfer for the first
  time prior to the beginning of their third
  consecutive semester in high school will be
  granted an exception to limited eligibilityno
  disciplinary issues, scholastically eligible
  when they leave School A, no pre- enrollment
  contact.

10
DISCIPLINARY TRANSFERS-210

• CIF BYLAW 210. DISCIPLINE, EXPULSION AND
  TRANSFER FOR DISCIPLINARY REASONS
• A. Expulsion
• A student who is expelled by a public
  school district in the State of
  California pursuant to the provisions of
  Education Code Section 48900 et seq.,
  or from a public school from any other State, or
  any private or parochial school or
  district, shall be ineligible to practice,
  or compete with any CIF team or individual
  sport program that is under the
  jurisdiction of the CIF for the period of the
  expulsion.
• B. Suspended Expulsion
• A student who has been expelled and has
  the expulsion suspended by the school
  board or board of directors and remains at
  his/her current school may be eligible
  so long as all other CIF and Section
  requirements are met. The conditions under which
  this student may be eligible will be
  determined by the local school board or board of
  directors. If the student is deemed
  eligible to participate, the conditions
  of his/her eligibility must be sent to the
  appropriate Section office.

11
Disciplinary transfer continued

• 210 C. Disciplinary Transfer
• If a student transfers from any public or private
  school when a
• disciplinary action is in place or pending
  that contributes in any way
• to the decision to transfer, that student
  shall be ineligible for competition in all sports
  for one year from the date of the transfer to the
  new school.
• A student, permitted by the principal to return
  to the school compelling
• the disciplinary transfer, may be granted
  unrestricted athletic eligibility by the Section
  if the student did not participate in any
  athletic program at the transfer school compete
  for the transfer school and, at the time of the
  transfer, conditions for return were established
  by the school administration that include, but
  are not limited to
• a. Satisfactory attendance criteria
• b. Applicable behavior standards
• c. Academic performance standards and,
• d. Principals approval of the return based
  upon documented evidence provided by the
  transfer school that the student
  satisfactorily complied with all conditions for
  return.

12
TRANSFERSlimited eligibility

• LIMITED ELIGIBILITY limited to sub-varsity
  level in any sports in which the student has
  participated at any level in the last twelve
  months. PLAYED FR or JV BASKETBALL AT SCHOOL
  A-CANNOT PLAY VARSITY BASKETBALL AT SCHOOL B.
• REQUEST LIMITED ELIGIBILITY ON 207/510
  APPLICATION FOR
• 1. Students who have not played any sports in
  the twelve months prior to their transfer and
  are not a disciplinary transfer.
• Students who are transferring for the 1st time
  and
• --who have played a sport(s) at any level in the
  twelve months prior to their transfer and
• --who are not a disciplinary transfer.
• Students who have played sports in the twelve
  months prior to their transfer, who are not a
  disciplinary transfer, but who only want, or are
  able to, play JV or who want to play a different
  sport than any in which they participated at the
  previous school. Satisfied with JV or playing
  another sport.
• LIMITED ELIGIBILTY 207/510 APPLICATIONS Move
  faster through the processDeana Cheney Steve
  Filios and Duane Morgan process these.

13
HARDSHIPS-CIF208

• HARDSHIPS- CIF BYLAW 208 The CIF recognizes
  that, in certain circumstances, students may
  transfer from one school to another due to a
  compelling need or situation beyond a students
  control. In such cases the Section may waive the
  transfer limitation imposed on a student when the
  case meets the definition of a hardship. (See
  A. below.) Consideration of any hardship
  request under this bylaw requires documented
  proof of the hardship circumstance, and all facts
  to be considered must be submitted at the time of
  application. Consideration will be given to those
  situations in which there is no evidence of
  athletic motivation, undue influence, pending
  disciplinary action or falsification of
  information (See also Bylaw 202).
• A. A hardship is defined as an unforeseeable,
  unavoidable and uncorrectable act, condition or
  event that causes the imposition of a severe and
  non-athletic burden upon the student or his/her
  family. Sections may only waive the transfer
  limitation if the conditions of hardship are met,
  and there is sufficient documentation to support
  the hardship claim. Sections may not waive the
  applicable rule if the conditions of hardship are
  not met.
• B. Consideration of any hardship request to a
  Section requires documentation. Such documents
  may include, but not be limited to copies of
  current transcripts, financial documents, medical
  statements and/or supportive statements from the
  previous school attended.

14
Hardships continued

• WHO MAY FILE FOR HARDSHIP? 207/510
• 1. Students transferring for the 2nd time before
  or after their 3rd consecutive semester in high
  school who have played sports at ANY level and
  want to play varsity.
• 2. Students transferring for the 1st time, 2nd
  time, 3rd time after the beginning of their 3rd
  consecutive semester in high school who have
  played sports at any level and want to play
  varsity.
• 3. Foreign transfers who are not in a
  CIF-approved foreign exchange program.

15
FOREIGN STUDENTS CIF BYLAW 209

• Students who transfer from a foreign country,
  who are enrolled in a CIF-APPROVED foreign
  exchange programfile 209 and 510 forms.
• Students who transfer from a foreign country,
  who are not enrolled in a CIF-approved
  foreign exchange program or who are not
  enrolled in any foreign exchange program, must
  file a 207/510 Hardship exception request.
  
• NEW! 209.B.2. Limited Eligibility
• The international student may have limited
  eligibility only to participate in
  interscholastic competition. The international
  student may request unlimited eligibility
  under the provisions of Bylaws 207 and 208
  that apply to all transfer students in the
  Section. For the purpose of this bylaw, any
  and all organized sports programs (e.g. youth
  teams, community teams, club teams, national
  teams at any level or individualized
  instruction for competition in development
  schools or programs) in which the international
  student competed on, or participated within
  the last 12 months, will be considered by the
  CIF in determining whether the student
  participated in the equivalent of
  interscholastic competition.

16
PROCESSING INFORMATION

• Schools are facilitating an APPLICATION for
  eligibility for one of
• THEIR students.
• For limited applications, schools are requesting
  an eligibility determination for one of
  their students based on the rules.
• For Hardships, schools are requesting an
  exception to the residential eligibility
  rules for one of their students.
• These are not CCS personal rules. These are
  rules that all the schools in the CIF
  have had input on and agreed to abide by.
• School principals (or designee) are responsible
  for their students eligibility.
• School principals (or designee) are responsible
  to submit a COMPLETE, ACCURATE
  application form(s)
• If you want a student to be eligible to play for
  you, providing
• complete, accurate information, so we can
  make such a determination is the
  schools responsibility not CCS!
• It is not our responsibility to track down
  information, contact someone else to get
  the whole story, search out more
  information, etc. It is the schools and the
  applicants responsibility.
• Schools are the contact for the CCS, NOT THE
  PARENTS!

17
Parentsjust a few we talked to last week..

Recognize yours?
18
Processing..

• They are processed in the order they are
  completed.
• If they are incomplete, inaccurate or just plain
  wrong, they go back to the new school for
  completion.
• Taking 5 to review an application prior to
  submitting it for completion and accuracy will
  save you approximately 2 weeks in the
  processing of that application.
• An application is not considered completed until
  it has been received, is correct and complete
  and is ready for review.
• At the point they are ready for review they are
  THEN
• placed in the stack to be reviewed in the order
  they
• were completed.
• When we say allow for a month, we mean a month
  from when the application is COMPLETED, not
  submitted.

19
FRUSTRATIONS? You got em...

• May they just play JV once it is submitted?
• Why cant you figure out what grade level he/she
  is in from the other information on
  the form?
• Why dont you just know that it is the softball
  coach that signed?
• May we fax it to get in the stack for review and
  follow up with the original?
• May we submit a limited and then after that is
  granted put it in the stack for
  hardship review?
• May we bring it in and have Deana look it over
  right then to see what we are
  missing?
• I e-mailed you about this one, why didnt you
  remember the circumstances I told
  you about?
• Will you tell me what to say in the letter?
• It is obviously a hardship, well just let the
  kid play instead of making him sit out!

20
FRUSTRATIONS? We got em.

• CCS And how was I supposed to know the AD was
  also the softball coach?
• CCS No, I cant push yours ahead, expedite this
  one, take it to someone to look at right now
  while you are on the phone.
• CCS Yes we just got it yesterday, no he cant
  play today.
• CCS This application is such a mess I am going
  to send it back and just tell them to start
  over.
• CCS I have sent this one back four times and
  they still havent gotten it correct.
• Oh, I thought I was applying for a hardship not
  limited, can you look at it again?
• Can I send it in to get in the stack and then
  just call you when he
• becomes scholastically eligible?
• CCS One paragraph and they think they are going
  to get a hardship exception to the rule?
• I just got a letter from the Commissioner asking
  for more information, can you tell me what
  she wants?
• Did the fax arrive a few minutes ago, is the
  student eligible?
• We submitted the application but never received
  any response, so
• the student was eligible, right?

21

• WE HANDLE 95 OF APPLICATIONS AT LEAST THREE
  TIMES!
• Last year we processed
• 704 transfers x 3 2112!

• When you call to ask where your file is in
  line..heres what that does to Deana. She cant
  check forms when you keep calling!

22
What you should do..207

• Check each application before it gets mailed to
  at least make sure all the blanks are
  completed!
• Make sure that everyone has signed.
• Make sure that the dates of enrollment account
  for the students entire high school
  attendance.no gaps!
• 1. STUDENTS NAME_Joe___ 09/02/1994 9
  10 11 12 650-229-3434
  Date of Birth Yr in School
  Area Code Phone
• 2.CURRENT ADDRESS__1333 West Street, Scotts
  Valley 95345
• CITY ZIP
• FORMER ADDRESS 2222 East Street, Santa Cruz
  95345 CITY ZIP
• 3.TRANSFER FROM - Pac Collegiate HIGH SCHOOL TO
  Santa Cruz HIGH SCHOOL
• 4.ENROLLED IN PREVIOUS SCHOOL FROM 8/08/2005 TO
  9/25/2007 (high school enrollment only)
• BEGAN ATTENDING NEW SCHOOL ON 01/12/08
• (mo/day/year)
• 5. LIST ALL HIGH SCHOOLS DATES ATTENDED__
  Scotts Vly 8/05-9/07 Santa Cruz,
  1/12/08-present
• WHAT GRADE IN SCHOOL IS THIS STUDENT?

23
Form 207 continued

• 6.APPLICATION MADE UNDER THE FOLLOWING (CHECK
  ONE)
• _x_1ST TRANSFER PRIOR TO BEGINNING OF THIRD
  CONSECUTIVE SEMESTER SINCE ENROLLING IN
  THE 9TH GRADE -Bylaw 207.A(3)
• _x_APPLICATION FOR LIMITED ELIGIBILITY ONLY--
  Bylaw 207.B
• ___APPLICATION FOR HARDSHIP VARSITY ELIGIBILITY
  -- Bylaw 208 Must include documented proof
  of a hardship which is an unforeseeable,
  unavoidable and uncorrectable act,
  condition or event, which causes the imposition
  of a severe and non-athletic burden upon
  the student or his/her family.
• ___APPLICATION FOR HARDSHIP ELIGIBILITY FOR A
  TRANSFER FROM A FOREIGN COUNTRY (209)
  (applies to transfer students from a foreign
  country that are NOT in a CIF-approved foreign
  exchange program)
• Which one is it?????

24
10. FORMER SCHOOLs STATEMENT School
name_____________
___THE INFORMATION CONTAINED IN 5, 8, 9 AND
BELOW IS CORRECTTO THE BEST OF MY
KNOWLEDGE REGARDING THE STUDENTS ELIGIBILITY.
(PLEASE INITIAL ALL APPROPRIATE
LINES.) _____ 1a.Student WAS academically
eligible at our school at the time of his/her
transfer to the new school. (8) _____
1.b Student WAS NOT academically eligible at our
school at the time of his/her transfer
to the new school.. _____ 2.a.Student is NOT
transferring as a result of a disciplinary
problem or disciplinary action taken
or pending_____ 2.b.Student IS transferring as a
result of a disciplinary problem or disciplinary
action taken or pending _____3.a..Stud
ent is NOT transferring with a pending or
approved expulsion or suspended
expulsion._____3.b. Student IS transferring with
a pending or approved expulsion or suspended
expulsion _____ 4a. The student DOES meets
all other CIF, CIF Section, League, and School
eligibility rules._____ 4.b The
student DOES NOT meet all other CIF, CIF Section,
League, and School eligibility rules
EXPLAIN with which rules the student does not
comply ______________________________
___ ________________________
____________________ __________
FORMER PRINCIPALS SIGNATURE
PRINT PRINCIPALS NAME DATE _______________
___________
______________________ ____________ FORMER
ADS SIGNATURE PRINT
ADS NAME DATE confirming participation as
reported in 7
25
11. NEW SCHOOL PRINCIPALS STATEMENT
The information contained in 1-8 (reverse side)
is correct to the best of my knowledge. I accept
responsibility for the accuracy of items 1-8 and
understand that penalty may result to my schools
team(s) if the information proves to be
incorrect. (please check all appropriate lines.)
____1.a. AS OUTLINED IN BYLAW 207, I HAVE NO
OBJECTION IF THE CCS COMMISSIONER
WISHES TO GRANT LIMITED (other than varsity)
ELIGIBILTY. OR _____1.b. AS
OUTLINED IN BYLAWS 207, I DO OBJECT TO
__________LIMITED ELIGIBIITY
_________ UNLIMITED ELIGIBILITYReasons for
objection ________________________________________
_________ (attach
additional written documentation and explanation
if needed) _____2. INCLUDED WITH THIS FORM IS
THE STUDENTS DOCUMENTATION
REQUIRED FOR THE REQUEST FOR A HARDSHIP WAIVER.
______________________
_______________________ ___________NEW
SCHOOL PRINCIPAL PRINT PRINCIPALS NAME DATE
26
CIF FORM 510 pre-enrollment contact

• READ ALL STATEMENTS CAREFULLY BEFORE SIGNING
• DISCLOSE ALL PRE-ENROLLMENT CONTACT.CCS WILL
  DECIDE IT IF IS RECRUITING OR NOT.
• ADS IF YOU SIGN FOR YOUR COACHES, YOU BETTER
  HAVE SPOKEN TO THEM BEFORE YOU SIGN FOR
  THEM.YOUR SIGNATURE MEANS ITS YOUR
  RESPONSIBILITY!

27
Remember..

• ANY student who changes schools without everyone,
  with whom they were living while attending the
  former school, moving into a new schools
  attendance area MUST DO A 207 AND 510. NO
  EXCEPTIONS TO THAT RULE.
• Ineligible athletes are not allowed to compete in
  ANY contest (scrimmage, pre-season practice game,
  we arent keeping score, etc.) ANYTIME,
  ANYWHERE.
• Athletes do not become eligible simply by
  submitting an eligibility application.
• These are YOUR students, it is the schools
  responsibility to clear ALL eligibility
  requirements. You need to be the contact with CCS
  and you need to assist parents in completing the
  appropriate paperwork.

28
Remember..

• We are happy to help, but not to do your job for
  you..
• The more you call and ask how much longer your
  students eligibility will take, the less time we
  have to actually review them.
• We have other responsibilities, Eligibility is
  but one of many things for which we are
  responsible
• So thanks for your patience and understanding.
  If we all hold hands and
• cross the street together, we will all get
  through it.