Writing Procedures - PowerPoint PPT Presentation

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Title:

Writing Procedures

Description:

Background e.g. theory, general information. Overview summary of procedure. Requirements ... Limited one and only one action per step. Written ... – PowerPoint PPT presentation

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Title: Writing Procedures


1
Writing Procedures
  • General Guidelines

2
1. Include appropriate information
  • Introduction
  • Scenario e.g. specific example or use
  • Background e.g. theory, general information
  • Overview summary of procedure
  • Requirements
  • Knowledge
  • Materials
  • Equipment
  • Time

3
1. Include appropriate information
  • Steps
  • Action-oriented (imperative voice)
  • Limited one and only one action per step
  • Written sequentially
  • Numbered (1, 2, 3.)
  • use letters for sub-steps
  • Results
  • Belong with steps
  • Explain and/or illustrate

4
1. Include appropriate information
  • Detailed explanations
  • Suggestions and Tips
  • E.g. Reminders, short-cuts, pointers
  • Alternatives
  • Options
  • Illustrations
  • Numbered Labelled
  • Referred to
  • Cautions
  • clearly marked
  • for severe danger, put Caution before the step!
  • Cross-references
  • Related information
  • Related procedures
  • Definitions

5
2. Follow Conventions
  • Be consistent in format structure
  • Use gerunds for task names
  • Use imperatives
  • Use active voice
  • Use second-person
  • Differentiate types of information

6
3. Choose the appropriate format
  • Standard Format numbered steps
  • Familiar
  • Sequential
  • Easy to follow
  • Parallel Format choices and explanation
  • Field/Option descriptions
  • Easy to reference
  • Prose Format - paragraphs
  • Explains very short, simple procedures
  • Saves space
  • Needs visual cues (typography)

7
4. Follow a consistent rhythm
  • Provide the same kind of information in the same
    format each time
  • Create a pattern users can recognize
  • To do X
  • 1. Do this . . . . The system will . . . .
  • 2. Do that . . . . The system will . . . .

8
5. Check for accuracy
  • Yourself
  • Colleagues
  • Experts
  • Users
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