Peach State PETS Club Administration

1
Peach State PETSClub Administration
Leadership Development
2
Agenda

• Review and discuss
• 1. Rotary International Structure
• 2. R.I. Constitution/Bylaws
• 3. Rotary Club Constitution/Bylaws
• 4. Rotary Club Leadership Plan

3
Agenda

• Review and discuss
• 1. Effective Leadership
• 2. Role of Rotary Club President
• 3. Role of Rotary Club President Elect
• 4. Resources Available

4
Rotary International

• Membership in Rotary International
• The membership of RI consists of Rotary Clubs
  organized and existing in accordance with the RI
  Constitution and Bylaws.
• 
  Chapter 1 RI Manual of Procedure
• The RI Constitution and Bylaws govern the
  operations of Rotary International.
• RI Members, ( Rotary Clubs) are to abide by the
  obligations set forth in the RI Constitution and
  Bylaws.
• Amendments to the RI Constitution and Bylaws can
  only be made by two-thirds vote of those present
  and voting at the Council on Legislation.
• Resource Document- Manual of Procedures

5
Rotary Beyond the Club
33,000 Clubs
??????????????????????????????????????????????????
??????????????????????????????????????????????????
??????????????????????????????????????????????????
??????????????????????????????????????????????????
???
530 Districts
? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?
? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?
34 Zones
? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?
17 Directors
6
Rotary Zone 34
7
Georgia Rotary Districts
8
Rotary Club

• A Rotary Club is Chartered with a Minimum of 20
  members.
• Adopts the standard RC Constitution.
• Adopts a set of Bylaws
• - Recommended by RI
• - Develop in harmony with RI,
• Constitution, Bylaws,
• The Rotary Code of Policy

9
Important Topics of the Club
Constitution/Bylaws

• Meetings
• Membership and Classifications
• Attendance
• Directors and Officers
• Admission fees and dues

10
Club Administration

• Preparing and Organizing for the Year

11
Club Leadership Plan

• Recommended Administrative Structure for Rotary
  Clubs

12
Effective clubs are able to
Sustain and Increase Membership
ImplementSuccessfulServiceProjects
Support The RotaryFoundation
Develop Leaders Beyond the Club Level
Club Leadership Plan
13
What is theClub Leadership Plan?

• A recommended administrative structure.
• An operational process based on best practices.
• Emphasizes consensus for decision making.
• Stresses continuity of leadership.
• Involves members in service, fellowship and
  training.

14
Features

• Extension of the District Leadership Plan to the
  club level
• Provides list of steps clubs should take to
  implement the plan
• Fosters continuity and consensus among leaders
• Includes simplified list of standing club
  committees that are supported by the district
  structure
• Supported by the new Recommended Rotary Club
  Bylaws
• Can be implemented at any time

15
New Standing Committees
Club Board
Club Administration
Club Public Relations
Membership
Service Projects
The Rotary Foundation
Additional committees can be appointed as needed
on an annual basis
16
New Standing Committees
Club Board
Assistant Governors
Public Relations Committee
Membership Development Committee
District Programs Committees
The Rotary Foundation Committee
District support of the Club Leadership Plan
17
Resources

• Manual of Procedures
• Club Constitution/Bylaws
• Copy of previous Years Planning Guide
• Attend Current Year Board Meetings
• Attend District Conference, Assembly, etc
• Attend Rotary Leadership Institute (RLI)
• Assistant Governors and District Staff
• www.rotary.org
• Others ?

18
Questions?
19
Leadership Principles
20
Leadership
You do not lead by hitting people over the
headthats assault, not leadership. Dwight D.
Eisenhower

• What are characteristics of an effective leader?
• How is leadership different in a voluntary
  organization compared to a business organization?
  
• How important is vision to the leadership of a
  Rotary Club?

21
Basic Principles of Effective Leadership

• Cultivate leadership train
• Communicate
• Follow up monitor without micromanaging
• Recognize people who serve
• Develop effective goal setting techniques
• Lead by Example

22
Role of the RC President

• Preside over the meetings of the club.
• Ensure each meeting is conducted in a timely
  manner.
• Preside over the regular meetings of the Board of
  Directors.
• Appoint club committee chairs
• Ensure each committee has definitive objectives
  and is functioning consistently.

23
Role of RC President

• Attend District Conference
• Cooperate with the DG in various club and
  district Rotary matters, and ensure that all
  correspondence is handled properly.
• Supervise the preparation of a club budget.
• Ensure proper training is available to club
  members.
• Ensure important information from the DGs
  monthly newsletter is passed along to club
  members.

24
Role of RC President

• Submit in June a comprehensive report to the club
  on the status of its finances and the extent to
  which the club has achieved its objectives.
• Cooperate with the President-Elect before leaving
  office to ensure a smooth transition.
• Arrange a joint meeting of the incoming and
  outgoing Board of Directors.

25
Role of President-Elect

• Support the club Presidents goals and
  objectives.
• Be a sponge.
• Obtain several Years of club budgets and review.
• Obtain club President books from previous years
• Attend current Year Board of Directors meetings.

26
Role of President-Elect

• Get to know your Assistant Governor.
• Attend all District events
• Attend RLI ( Parts 1-3)
• Develop a vision
• Outline preliminary goals
• Be responsive to the DGE
• Observe potential team members
• Ask questions

27
Questions and Comments?
28
GOOD LUCK!