Microsoft PowerPoint Lesson 2

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Microsoft PowerPoint Lesson 2

• Lexington 1 Adult Education
• Bob Herring
• June 21, 2007

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PowerPoint Lesson 2
Review of the Previous Lesson

• Starting and Quitting PowerPoint
• The PowerPoint Window
• Menus and Toolbars
• Slide Layouts and Design Templates
• Creating Presentations
• Text and Text Characteristics (Fonts and Sizes)
• Adding Slides
• Bulleted Lists
• Graphics and Clip Art
• Using the Drawing Toolbar
• Saving and Exiting a Document

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PowerPoint Lesson 2
Options, View Tab

• Choose Tools, then select Options
• The Options dialog, with its 7 tabs, controls
  the overall program
• The View tab controls various dialog boxes
  and other effects

Click here to turn off the Startup Pane
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PowerPoint Lesson 2
Options, General Tab

• Choose Tools, then select Options
• The General tab controls the recent file list
  and user information

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PowerPoint Lesson 2
Options, Edit Tab

• Choose Tools, then select Options
• The Edit tab controls how text will be
  inserted and deleted

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PowerPoint Lesson 2
Options, Print Tab

• Choose Tools, then select Options
• The Print tab controls the way that Word
  interacts with your printer

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PowerPoint Lesson 2
Options, Save Tab

• Choose Tools, then select Options
• The Save tab controls AutoRecover and how and
  where documents
• are saved

Auto Save
Save As
Set the default file location
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PowerPoint Lesson 2
Options, Advanced Tab

• Choose Tools, then select Options
• The Security tab controls encryption and Macro
  virus protection

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Powerpoint Lesson 2
Spell Check and Style Checker

• Spell Check
• Choose Tools, then Spelling, or click the ABC
  icon
• Spell check works similarly to other Office
  programs
• Place words you use frequently in the custom
  dictionary
• Style Checker
• Choose Tools, then Options
• Click on the Spelling and Style Tab
• Click the Style Options button
• Use this tool to ensure consistency

Style Checker Dialog Box
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Powerpoint Lesson 2
Style Checker Options

• The Style Checker can be used to quickly make
  your presentation
• consistent (if you use the automatic slide
  layouts)

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Powerpoint Lesson 2
Headers and Footers

• Choose View, then Header and Footer
• For footers, select desired components, then
  apply to slide or slides
• Headers apply only to notes and handout pages
• Format Headers and Footers on the slide master

Date Time
Date Time Indicator
Slide Number Indicator
Slide Number
Footer
Footer Indicator
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Powerpoint Lesson 2
Printing

• Choose File, then Print (or Control P)
• Select printing options number of copies,
  which slides, what
• format, color and framing options

Number of Copies
Slides to Print
Print Format
Color Options
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Powerpoint Lesson 2
Print Format Options

• Choose File, then Print (or Control P)
• Select Print what down arrow
• Choose either slides, handout pages, or notes
  pages

Down arrow
Print Format
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Powerpoint Lesson 2
Help

• Choose Help, then select Microsoft
• PowerPoint Help (or, Press F1)
• Type in keywords in the Search for
• dialog box that appears at right, then press
• Enter or click the go box

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Powerpoint Lesson 2
Help Results

• After clicking the go box ( ), articles
  containing the keyword terms will appear
• If you have an active Internet connection, there
  will be articles from the Microsoft website as
  well

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Powerpoint Lesson 2
Inserting Sounds and Movies

• Choose Insert, then Movies and Sounds, and pick
  Sound from File
• Navigate to the sound file and click insert
  the speaker icon appears
• Size the icon like any graphic
• In Slide Show, click the icon to play -- or use
  Action Settings
• Insert and size movies the same way --
  PowerPoint uses the first
• frame as the placeholder
• Click to play click again while playing to
  pause

Star Wars
Wile E. Coyote
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Powerpoint Lesson 2
Animations

• To animate an object (including text), click
  Slide Show, then Custom Animation
• Click Add Effect, then Entrance
• Choose the effect, then click OK

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Powerpoint Lesson 2
Custom Animation

• Animations can be customized to add various
  effects

The world is not enough when it comes to
animation!
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Powerpoint Lesson 2
Animated Transitions

• Choose Slide Show, then select Slide Transition
• Many different transitions are available select
  desired and apply
• After applying transitions, watch the show to see
  what the effect is. Simpler may be better!

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Powerpoint Lesson 2
Timings

• Choose Slide Show, then select Rehearse Timings
• Slide show view appears with Rehearsal dialog
  box
• Say the presentation out loud as it would be
  presented
• When finished with the slide, click the right
  arrow to go
• to the next slide. PowerPoint records the
  time used and
• inserts it into the presentation
• Click the Pause button to stop the time
  recording

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Powerpoint Lesson 2
Action Settings

• Select the text or object to be linked to an
  action
• Choose Slide Show, then Action Settings
• Action Settings dialog box appears choose
  either the Mouse Click
• or the Mouse Over tabs (usually a click)
• Select the desired action (usually a hyperlink)

Hyperlink Settings
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Powerpoint Lesson 2
Slide Shows

• Open the desired presentation navigate to the
  beginning slide
• Choose Slide Show, then View Show
• Presentation changes to full screen sounds,
  animations, and
• transitions become active
• It is usually better to begin with a mouse
  click rather than with
• a timed transition!

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Powerpoint Lesson 2
Creating Templates

• Create the desired template as a regular
  presentation
• Choose File, then Save As
• Click on the down arrow in the Save as type
  entry box
• Click on the Presentation Template (.pot)
• Accept PowerPoints choice of folder (usually
  Templates)
• Save the template

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Powerpoint Lesson 2
REVIEW

• PowerPoint Options
• Spell Check
• Style Checker
• Headers and Footers
• Printing PowerPoint Slides
• PowerPoint Help
• Sounds and Movies
• Animations
• Transitions
• Action Buttons
• Slide Shows
• PowerPoint Templates

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