How to Apply for Senior Electives yet another New Adventure

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How to Apply for Senior Electives
yet another New Adventure!

• CMS Class of 2009

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You will start your M4 electives in about 5
months.

• Today I will explain how the process works
• how to get the ball rolling

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How many of you enjoy jigsaw puzzles?
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Flexibility

• You have a lot of freedom in designing your own
  4th year elective schedule
• There are certain requirements you must meet, but
  you tailor many of your electives to your own
  interests

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PARTNERSHIP

• This process is a PARTNERSHIP between you and
  me.
• YOU will determine how smooth the scheduling of
  electives goes . . . or not.
• And I will do everything I can to make your
  schedule happen.

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Electives - Graduation Requirements

• 32 weeks of M4 electives are required
• Of which 14 weeks must be intramural electives
• The remaining 18 weeks of electives, may be
  extramural, intramural, or a combination of
  bothNOTE Your 4 weeks of MSI or PSI is a
  separate requirement and does not count as part
  of the 32 weeks of electives.

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Non-Clinical Electives

• 8 weeks maximum credit for non-clinical
  electives
• Included might be
• HNUT 801 4-wk Online Nutrition (Nov, Dec,
  Jan only)
• HNUT 802 2-wk Online Nutrition (Nov, Dec,
  Jan only)
• MCUR 800 Online Ethics (Dec Jan only)
• MCBA 802 Dissection-Based Anatomy
• MCBA 805 Advanced Neuroanatomy
• ALL Research electives
• Any other extramural electives that are not
  clinical in nature Popular to take during
  interview months

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Maximum of 12 weeks allowed in a Single Specialty

• In general you may only do 12 weeks in any one
  specialty, except medicine and pediatrics
• In some highly competitive specialties (Derm,
  Rad, Ortho, etc) you may petition Dean Lazarus
  for approval to do an additional 4 wks of
  research non-clinical elective work. (These 4
  research weeks would count as part of your 8
  weeks maximum non-clinical.)

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2 Types of Senior Electives

• Intramural
• Extramural

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INTRAMURAL ELECTIVES

• A series of electives that have been specifically
  approved by the EAC Educational Affairs
  Committee of the University.
• There is an online directory of all available
  Senior Intramurals - found on the Curriculum
  departments website.

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INTRAMURAL Course Description
SAMPLE

• Department Family Medicine
• Course Number MFPM 835
• Course Name Headache Diagnosis and Management
• Primary Faculty Seymour Diamond, MD
• Location Diamond Headache Clinic address
  listed
• Contact Number [phone]
• Contact Email deena.derrington_at_rosalindfranklin
  .edu
• Other Faculty Drs. Merle Diamond, Frederick
  Freitag, . .
• Duration 02 weeks
• Participation 40 hours per week
• Number of Students Allowed 2
• Quarters All
• Prerequisites Successful completion of third
  year clerkships.
• General Description Students will work under
  the direct supervision of physicians specializing
  in headache . . .
• Enabling Objectives Work with ancillary staff,
  clinical pharmacologists and physicians to
  develop understanding of . . .
• Terminal Objectives Demonstrate the ability to
  assess patients, develop a working diagnosis and
  present a proposed plan . . .
• Course Evaluation Standard RFUMS/CMS evaluation
  form completed online.
• Student Evaluation

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INTRAMURAL FORMS

• Each time you apply for an intramural elective,
  you will need to submit the Intramural Elective
  Request form
• Some elective sites require additional forms
  particular to their specific site.
• Elective requests will not be processed unless
  ALL required forms are submitted together.

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Intramural Request Form
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Intramural forms Advocate sites (LGH, Christ,
IMMC)
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Intramural forms Advocate sites (LGH, Christ,
IMMC)
Additional Advocate site forms -
Confidentiality Agreement - Medical Health
History - Immunizations with lab copies
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Intramural forms Stroger
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Intramural forms - NCVA
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Intramural forms - NCVA
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Intramural forms
Norwalk One page info sheet Mount Sinai
Hospital No additional forms required Swedish
Covenant Take immunization forms with you on
first day
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Online IntramuralsHNUT 801 802 Nutrition
MCUR 800 EthicsALL are non-clinical
creditPopular to take during interview time

• HNUT 801 4 weeks 25 slotsStart Dates
  11/3/08, 12/1/08, 1/5/09
• HNUT 802 2 weeks 25 slots Start Dates
  11/17/08, 12/15/08, 1/19/09
• MCUR 800 4 weeks 50 slots Start Dates
  12/1/08 1/5/09
• I will send you an email as to when you may start
  submitting requests for these specific
  intramurals.

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EXTRAMURAL ELECTIVES

• Any elective that is not an intramural.
• These will be done at sites where you will
  consider applying for a residency program
• Extramural electives must be structured, well
  supervised and affiliated with an accredited
  university who has a residency program in that
  specialty field.
• These may also include Research and International
  electives

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EXTRAMURAL ELECTIVES

• Research electives Items you must submit
• Extramural Elective Request/Approval form
• Letter from the preceptor explaining the
  objectives of the project, dates you will be
  participating and the name of your supervisor
  (can be emailed to me)
• Any other documents required by the site

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EXTRAMURAL ELECTIVES

• International electives Items you must submit
• Extramural Elective Request/Approval form
• Travel Abroad Waiver Form, signed
• Information regarding elective content and site
  affiliation with medical university
• Any other documents required by the site

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EXTRAMURAL ELECTIVE RESOURCES

• The Big Green Book (Graduate Medical Education
  Directory)- AMA Assn.Ordering info will be sent
  to you by email in the next few weeks. Your cost
  is 37.50 value is 75
• AAMC Extramural Electives Compendium This is a
  website that gives you essential info about
  elective opportunities at LCME accredited medical
  schools in the USA Canada.
• VSAS Visiting Student Application Service NEW
  this year from AAMC
• Current seniors, graduates, faculty

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EXTRAMURAL ELECTIVE FORMS

• Each time you apply for an extramural elective,
  you will need to submit the Extramural Elective
  Request/Approval form
• Most elective sites require specific additional
  forms (application, immunization, etc). Usually
  these can be downloaded from their website.
• Elective requests will not be processed unless
  ALL required forms are submitted together.

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EXTRAMURAL FORM
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VSAS Visiting Student Application Service

• 2008 is Pilot Year for new online away elective
  application system
• 10 schools will use VSAS to receive
  applicationsBoston Univ. Columbia
  Univ.Georgetown Univ. Oregon HSUUniv. CA -
  Irvine Univ. KansasUniv. Michigan Univ.
  TennesseeUniv. TX HSC San Antonio Wake Forest
  Univ.
• MARCH 25 Opening Date for Student UseMore
  Info Later as I receive it!!

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Elective Requirements

• Immunizations
• Make sure you are up-to-date many require a
  2-step PPD, some now require Measles titer.
• Advocate sites and Stroger - If your health
  forms are already on file, they will be good for
  a one year period.
• Certifications - Log onto D2L to self-enroll
• HIPAA
• BSISNeed either a certificate or a letter
  requested from the Registrars Office proving you
  are certified.

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MISSING PARTS
Caution!! Here is an area where many elective
requests get slowed down. You must submit the
additional forms at the same time you submit the
elective request form intramural or
extramural. If you do not then into the
MISSING PARTS Folder your paperwork will go . .
And you wont get out until your paperwork is
complete it will not be processed. So please
make several copies of your immunizations forms,
HIPAA, BSIS, and your medical health insurance
card and attach to the elective applications as
needed.
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How Many? When? Etc.

• You may submit TWO elective requests for the same
  start dates.
• You must submit them no less than 4-6 weeks
  before the start date.

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How Many? When? Etc.

• On FEBRUARY 25You may begin submitting elective
  requests for the months of June, July, August,
  and September ONLY.
• On MAY 1st, You may submit requests for the
  months of June through December.
• After that you may submit requests 6 months
  before elective start date.

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Intramural Date Exceptions

• Most electives start on any MONDAY, but there are
  some that have specific start dates. I will
  email the dates to you as soon as I receive them.
  RADIOLOGY EMERGENCY MED
• For the following intramurals ONLY, you do not
  have to wait until 6 months before the start
  dateRADIOLOGYEMERGENCY MEDREHAB MED at
  SCHWAB

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Was I APPROVED??

• Intramurals
• When I receive the intramural form back from
  the elective site, I will send you an email
  message advising you whether or not you were
  approved for the elective.

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Was I APPROVED??

• ExtramuralsWhen I mail your applications out, I
  will send you an email notifying you of the date
  it was mailed.For extramurals, the site will
  notify YOU and then you must notify ME by email.
  I need to know if the elective - was approved
  - was not available - was approved for alternate
  dates

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CANCELLATIONS

• You must cancel a minimum of 4 weeks before the
  start date
• You must cancel in writing preferably by email
  to me, and also to the contact person listed
  for the elective.
• If already approved for one elective and the
  start date is less than 4 wks away, you may not
  cancel it, nor can you submit a different
  elective request for that same time period.

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M4 Evaluation Form
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M4 Evaluation Form
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M4 Evaluation Form
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Think BEFORE You Submit

• Start gathering info now on- which specialty
  interests you- which sites offer electives in
  that specialty- what date their elective
  applications will be available (some not
  available until April or May)- what other
  documents do they require and are yours
  up-to-date (immunizations, HIPAA, BSIS)
• Dont FLOOD the system only submit elective
  requests that you intend to do, if approved.
• Dont Panic or get Overwhelmed

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Remember

• Were an important PARTNERSHIP!
• If you do your part correctly and completely,
  then I will be able to process your applications
  quicker and you have a better chance of getting
  approved for the electives of your choice.
• There are approximately 194 of YOU and there is
  ONE of me. The process may seem slower than
  youd like at first, but all will be processed.