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Enhancing Word 2007 for Article Authoring and Archival

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We can also connect on Facebook and you can follow me on Twitter (pablofe) ... Contact info: Pablo.Fernicola_at_microsoft.com. Pablofe on Twitter, also on Facebook ... – PowerPoint PPT presentation

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Title: Enhancing Word 2007 for Article Authoring and Archival


1
Enhancing Word 2007 for Article Authoring and
Archival
  • Pablo Fernicola
  • Group Manager
  • Microsoft Corporation

2
Breaking News
  • Beta 1 released at SSP
  • http//blogs.msdn.com/exscientia/archive/2008/05/3
    0/beta-of-microsoft-s-article-authoring-add-in-now
    -available-broadly-for-download.aspx
  • If you have any questions or feedback, feel free
    to contact me through the blog
  • We can also connect on Facebook and you can
    follow me on Twitter (pablofe)

3
Topics
  • Content, Metadata, and XML
  • Word 2007
  • NLM and Docx Formats
  • Author Experience
  • Behind the Scenes Look
  • Editor Experience
  • Whats Next?
  • Downloads

4
Digital Content and Publishing
  • At the beginning of the transition to digital
    consumption
  • Fully realizing benefits from transition to
    digital content will depend on structured data
  • Improved search results
  • Semantic analysis based recommendations and
    relationships

5
Transition To Digital
  • Connected lifestyle and consumption of digital
    content
  • Technology enablers
  • Access to computers and connectivity
  • XML formats
  • Mainstream use of XML in authoring

6
Authoring Experience
  • Provide an experience that assists and incentives
    authors to enter a core set of metadata and
    content semantics
  • Capture author intent and domain expertise
  • Authors need not become aware of the underlying
    format
  • Re-use author metadata to simplify submission
    experience
  • Preserve data through publishing and archival

7
Article Authoring Add-in
  • Free add-in for Word 2007
  • Open and save documents to the NLM format
  • Templates for structured content
  • Metadata editing and validation
  • Support for NLM Book format
  • Integration with Design Sciences MathType
    control
  • Releasing Beta 1 this week
  • We welcome your feedback, requirements, and
    scenarios
  • http//blogs.msdn.com/exscientia/

8
Demo
  • Author Experience

9
Advanced Experiences
  • Full access to Metadata editing within Word
  • Access to article information within docx files
  • Validation against DTD and style guide
  • Connect content to data or additional material

10
Content Discovery
  • Journals and conferences are still two of the
    main conduits for new information
  • As content became available electronically,
    search provided an additional way of locating new
    content
  • New ways of discovering content may come from
    semantic analysis, recommendations, and social
    connections

11
Information Behind the Content
  • Search and automated recommendations depend on
    structured information, in addition to full text
    content
  • XML
  • Basis for structured content
  • Part of mainstream workflows
  • Now part of authoring
  • Metadata provides one of the means for deriving
    insights into the content and its connections

12
Article Authoring Add-in
Author
Content Metadata
Metadata
Search
Authoring Add-in
Metadata Templates Conversion
Journal
Archive
Metadata Conversion
13
Demo
  • Author Experience

14
Importance of Structured Content
  • Separation of presentation from semantics
  • Structured content
  • Beneficial for search
  • Beneficial for long term archival
  • Can even be used to derive presentation

15
Capturing Semantics While Authoring
  • Enable authors to express information as part of
    the writing process
  • Metadata
  • Author and co-author information
  • Keywords and taxonomy
  • Content
  • Sections, statements, and other semantic
    information

16
Word 2007
  • Brings together fundamental advances
  • XML format
  • Packaging
  • Content extensibility
  • User Interface extensibility
  • Article Authoring Add-in
  • Builds on native Word UI as much as possible
  • Lower the learning curve
  • Simplifies authoring process
  • Templates, validation, metadata entry

17
NLM and Docx Formats
  • Four NLM formats
  • Journal Publishing tag set (Blue)
  • Book tag set (Purple)
  • NLM formats
  • Extensive metadata
  • Light on presentation
  • Docx/OpenXML
  • Extensive support for presentation and editing
  • Light on metadata

18
Author Experience
  • Introduce as few new concepts as possible
  • Not directly aware of XML or NLM format
  • Simplicity in usability over features, avoid
    taxing the author
  • Experience driven by templates and centered
    around
  • Required sections
  • Metadata (keywords, subject, authors)

19
Integrating with Words Native Functionality
  • Outlining
  • Tables
  • Math
  • Citation Manager

20
A Peek Behind the Scenes
  • A docx file is a zip file
  • Document parts
  • Images
  • Custom XML
  • Metadata is stored within docx files as XML using
    the NLM format
  • Keeps the content and metadata together in a
    single file
  • Word content is augmented with custom XML
    elements where needed

21
Editor Experience
  • A second audience for the add-in
  • Editors, journal and archive staff
  • Likely to have some specific knowledge of the NLM
    format
  • May want to access all of the metadata
  • But without having to resort to a XML editor

22
Templates
  • To be created by journals
  • Subset of a NLM article
  • Custom properties to indicate
  • Required and optional sections
  • Minimum and maximum length for sections
  • Minimum number of keywords or subjects
  • Ability for authors to add custom sections or
    keywords

23
Capturing Author Metadata
  • Author related information
  • Name, affiliation, email, biography, etc
  • Simplify entry
  • Automate author information
  • Co-authors can be grouped for re-use
  • Reduce data entry errors

24
Extensibility
  • Enable other add-ins to be created and to work
    alongside the Authoring Add-in
  • Provide a simple way for content to be extended
    or annotated
  • Enable institutions to use their own metadata form

25
Extending Content
  • How best to extend content and have it preserved
    in the generated NLM XML file?
  • Named-Content allows for tagging of terms
  • Other add-ins can rely on Authoring Add-in and
    use this element to annotate the document content

26
Extending Metadata
  • Present a form for authors to fill in
  • Enable custom workflows within institutions
  • Data entry in a structured way and not as part of
    the content
  • Custom Document Information Panel or InfoPath form

27
Workflow Integration
  • Existing or new tools can access the different
    parts of a docx file
  • Validate or convert content
  • Extract or add metadata
  • Connect metadata elements to a database
  • Tools can run on any platform, and on client or
    server
  • Just need a zip library and XML tools

28
Whats Next?
  • Beta 1 available
  • Download and try it
  • Provide feedback
  • Investigating Mac Word 2008 capabilities
  • What additional functionality would you like to
    see in the add-in?

29
Links and Downloads
  • Add-in Beta 1
  • Download here
  • Project blog - http//blogs.msdn.com/exscientia/
  • Word File Format Compatibility
  • Open and save docx files from Word 2003
  • http//www.microsoft.com/downloads/details.aspx?fa
    milyid941b3470-3ae9-4aee-8f43-c6bb74cd1466displa
    ylangen
  • Save as PDF add-in for Word 2007
  • http//www.microsoft.com/downloads/details.aspx?Fa
    milyID4d951911-3e7e-4ae6-b059-a2e79ed87041Displa
    yLangen
  • Contact info
  • Pablo.Fernicola_at_microsoft.com
  • Pablofe on Twitter, also on Facebook
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