Grants and NNLM Funding Opportunities

1
Grants and NN/LM Funding Opportunities
2
Agenda

• Types of grants and funding opportunities
• Basic elements of the NN/LM proposal
• NN/LM proposal finishing touches
• NLM grants process
• the PHS 398 form
• Other funding sources
• Q A

3
Common Mistakes
4
Types of Grants Funding Ops.

• NN/LM Funding
• http//nnlm.gov/scr/funding/fundopp.html
• Government Grants
• NLM http//www.nlm.nih.gov/ep/extramural.html
• Grants.gov http//www.grants.gov
• NIH http//grants1.nih.gov/grants/index.cfm
• HHS http//www.hhs.gov/grantsnet/
• Private Corporations Foundations
• Foundation Center http//fdncenter.org/

5
NN/LM Funding Awards

• Application Form - no formal proposal needed
• Internet Connectivity Project (ICP)
• Library Improvement Project (LIP)
• Ariel Project for DOCLINE Libraries
• Express Outreach Awards
• Proposal based opportunities
• Public Health Awards
• Consumer Health Awards
• Special Population Awards

6
Internet Connectivity Project

• Goal establish new or upgrade existing Internet
  connections
• Designed for hospitals, clinics, and community
  based organizations.
• Receive
• computer, printer, scanner and software
• Internet provider subsidy for one year
• training in NLM databases and support
• Apply Application Form
• Memorial Health Systems of East Texas - Lufkin

7
Library Improvement Project

• Goal Provide connection to the Internet and
  improve library services
• Receive
• computer, printer, scanner
• Internet provider subsidy
• document delivery subsidy
• Apply Application Form
• 2004 2005 recipients include
• University Medical Center Library, Lafayette, LA
• Bullard Community Library, Bullard, TX
• Atwell Public Library, Hutchins, TX

8
Ariel Project for DOCLINE Libraries

• Goal Foster use of Ariel
• Receive
• Ariel software
• Computer
• Printer
• Scanner
• Apply Application, letter of interest and
  letters of support
• 2004 2005 recipients include
• St. Edwards Mercy Medical Center, Ft Smith AR
• Texas Chiropractic College, Pasadena TX

9
Express Outreach Awards

• Goal Provide an opportunity for institution to
  plan an outreach project on a smaller scale
• 5,000
• Applicants describe their project on a web based
  form and submit
• No formal proposal needed
• Types of awards
• Public health
• Consumer health
• Community assessment

10
Proposal Based Funding Opportunities

• Request for Proposal (RFP) details the goals of
  the award
• Grant seeker designs project and writes proposal
• Examples
• Access to Electronic Health Information for the
  Public
• Partners in Public Health Information Access
• Closing the Gap-Health Information Outreach to
  Health Professionals Serving Special Populations
• Technology Awareness Conference

11
Project Ideas

• Internet/PubMed/TOXNET training for first
  responders
• Provide train-the-trainer sessions for public
  librarians
• Training to health professionals serving people
  with developmental disabilities
• Basic computer health information training
  sessions for promotoras

12
Getting Started

• Start early
• Have a plan dont chase the money
• Review the RFP written guidelines
• Form a working group
• Submit a Letter of Intent
• Letter is not binding
• Provide Name, Institution, Date
• Pay attention to any deadlines
• Contact us if you need any assistance

13
Before the Proposal

• Gather background information on the need to be
  addressed
• Identify project needs
• Staffing
• Equipment
• Supplies
• Sketch a rough draft of the budget
• Determine who will write the proposal

14
Tips on Writing

• Make a cohesive argument
• Always remember your plan
• Avoid excessive jargon
• Think of the reviewer
• No unnecessary information
• Revise
• Have someone else read the proposal
• Edit

15
Sections of the Proposal
Need
Budget
Market
Plan
Method
Evaluate
16
Summary Statement

• Starts with a summary of the proposal
• Answer who, what, how, how much
• Why is there a need?
• Include specifics examples, statistics
• What are you going to do about to solve this
  need?
• Also known as an executive summary

17
Identification of Target Population and
Geographic Area

• 1-2 paragraphs
• Use background data
• Be as specific as possible
• Group
• Demographics
• Census information- Populations
• Socioeconomic data

18
Project Goal and Objectives

• What do you want to accomplish with the project
  overall?
• List goals and objectives
• Goal Increase rural professionals use of PubMed
  
• Objectives
• Conduct training sessions at the Red River
  Clausen county health departments
• Develop liaison between Reference Librarian and
  Regional Health Directors
• Publicize librarys Reference-by-Phone program
• List each goal individually

19
Establishment of Baseline Data

• How will you establish baseline data?
• Baseline data allows you to determine the success
  or failure of the project
• Does not have to be done prior to submitting the
  proposal
• A generic baseline questionnaire is available
  from NN/LM SCR office

20
Facilities/Institutional Support

• Describe the institution what makes your
  institution unique?
• List services or facilities that will be used in
  the project
• Detail any support given by university, clinics,
  departments, etc. relevant to the project
• Any other funding used

21
Methodology and Approach
The Meat of the Proposal

• How will you address the need?
• How will you meet each objective?
• Details, details, details
• What is the timeline from start to finish?
• Who will staff the project?
• What are their qualifications?
• CVs

22
Evaluation

• Must be measurable and quantifiable
• Will be based on the baseline data
• Evaluate each goal and objective.
• See
• Measuring the Difference Guide to Planning and
  Evaluating Health Information Outreach
• by Catherine M. Burroughs M.L.S.
• available online at http//nnlm.gov/evaluation/
  guides.html
• Contact NN/LM SCR office if you need a copy

23
The Budget
Step 1

• Contact Grants or Accounting office in your
  institution for Indirect Cost Rate (IDC)
• Indirect Cost Costs not readily identifiable
  with a particular cost objective, but necessary
  to the operation of the institution to conduct
  the activities it performs
• Not all awards will permit Indirect Costs

24
The Budget (cont.)
Step 2

• Highlight each item in the narrative that will
  appear in the budget
• Tip Conversely, every item that appears in the
  budget must be described in the narrative
• Break down each item into parts be intuitive

O
P
25
The Budget (cont.)
Step 3

• Ensure that the RFP allows for funding of the
  items included in your narrative
• Tip If you include items not listed in the
  budget preparation section of the RFP, contact
  the funding institution to discuss! They want to
  hear from you!

26
The Budget (cont.)
Step 4

• In kind contributions or waived fees must be
  stated or discussed in the proposal
• Tip Be as explicit as possible in all
  descriptions in the narrative. Reviewers are not
  as familiar with your concepts or environment as
  you are.

27
The Budget (cont.)
Step 5

• Specifications
• Quotes
• Hourly Rates
• Salary breakdowns

28
The Budget (cont.)
Step 6

• Is your budget realistic?
• Tip Consider the period of performance of the
  project, in relation to the amount of recurring
  expenditures, e.g. reproduction, supplies,
  communication, travel
• Dont cut yourself short

29
The Budget (cont.)
Step 7

• Ensure that your figures add up correctly
• Ensure that your proposed budget does not surpass
  the total funding amount
• Indirect Costs Direct Costs Total

30
Continuation of Activities

• After the period of funding finished, how will
  the project be continued?
• indicates recipients belief in the project
• What will be done with the information gathered
  during the project?
• Very important to foundations, non-profit and
  private funders.

31
Putting it Together

• Title Make it descriptive, not clever
• Include a table of contents
• Do not bind the proposal
• Appendices
• Charts, graphs
• Evaluation form
• CV from every staff member
• Any letters of support

32
Exercise Program Planning
33
Need Statement
The Winston Memorial Library proposes to increase
access to easy-to-read patient educational
materials on the Internet at three clinics in
Winston County Texas. The Easy-to-Read
Healthy-for-You (ERHY) project will provide
training for clinic staff on Internet resources.
It will also place up to three wireless computers
in each clinic location. The Winston Memorial
Library respectfully requests 19,973 for support
of this contract
34
Identification of Target Population
Winston County Texas, located 50 miles south of
Houston, Texas has a population of 2200 people,
mainly rural and low income. According to the
latest census data, an estimated 26.7 of the
population lives under the poverty level. The
majority Winston Countys residents read at a
fifth grade level or below. Unfortunately most
patient education materials are produced at an
8th grade level resulting in a population poorly
equipped to make informed health decisions.
35
Project Goals and Objectives

• Goal To increase access to easy-to-read patient
  educational materials on the Internet at three
  clinics
• Objective 1 Provide training to clinic staff on
  patient educational materials on the Internet
• Rationale
• Objective 2 Place up to three wireless computers
  in each clinic in Winston County
• Rationale

36
Methodology

• Winston County Memorial Library will provide the
  following Internet training classes to clinic
  staff
• What is the Internet?
• Class description
• How to Search the Web
• Class description
• Health Resources on the Web
• Class description
• Patient Education Materials on the Web

37
NLM Grants
38
An Overview of NLM Grants

• http//www.nlm.nih.gov/ep/extramural.html
• Resource Support
• Grant application form PHS 398
• NLM grants ongoing Deadlines
• February 1
• June 1
• October 1
• Examples of NLM grants
• Internet Access to Digital Libraries (IADL)
• Translational Informatics Grant
• Integrated Advanced Information Systems (IAIMS)
• NLM Scholarly Works in Biomedicine and Health
  Grant

39
Internet Access to Digital Libraries (IADL)

• Fusion of Internet Connections and Internet
  Access grants
• incorporates features of both
• Permanent program as of Feb 1, 2003
• 45,000 for host site 8,000 per added site
• Example MedConnect Connecting Rural LA to
  Digital Libraries
• http//www.nlm.nih.gov/ep/GrantIADL.html

40
Translational Informatics Grant

• Replaced NLMs Information Systems grant
• Projects must result in an operational service
  activity
• Released November 8, 2004
• 150,000 for one year, 300,000 over two years,
  450,000 for three years
• http//grants.nih.gov/grants/guide/pa-files/PAR-05
  -012.html

41
IAIMS Grants

• Design, test, evaluate and deploy integrated
  advanced information management systems with a
  focus on context appropriate information,
  standards-based information management, and
  digital libraries
• Different types
• Planning grants
• Operations grants
• Pilot project grants
• http//www.nlm.nih.gov/ep/Research.html

42
Scholarly Works in Biomedicine and Health

• Replaced NLMs Publication Grants
• Small grants for the preparation of book-length
  manuscripts about information of value to U.S.
  health professionals
• Publications about health sciences informatics,
  health sciences librarianship, biomedical
  communications, and health information science.
• Released November 30, 2004
• http//grants1.nih.gov/grants/guide/pa-files/PAR-0
  5-025.html

43
Applying for NLM NIH Grants Form PHS 398

• http//grants.nih.gov/grants/funding/phs398/phs398
  .html
• Instructions must be strictly followed
• Font size
• Page limits
• Content requirements
• Applications are not mailed directly to NLM
• Include form pages a narrative

44
The Face Page (page 1)

• Fill In The Blanks
• Title of grant
• Principal investigators information
• Title
• Degrees
• Address
• New reviewer?
• Type of organization
• Administrative Official

45
Page 2

• Description (very brief)
• Aims
• Long term objectives
• Research methods
• Dont confuse description with narrative
• Performance site
• List of key personnel
• Begins with PI lists others in order

46
Page 3

• Table of Contents
• Complete last to ensure all items correctly match
  corresponding page
• Easier for reviewers to find pertinent information

47
Budgets

• Initial budget
• Personnel cost
• Itemize equipment, supplies other expenses
• Entire budget
• Justify all costs over entire period of grant

48
Biographical Sketch

• All key personnel
• Information is input directly on the page (do not
  substitute resumes for forms)
• Photocopy the page or follow the format for each
  person.

49
Narrative

• Describe the project in detail
• Letters of recommendation
• Institution
• NN/LM SCR
• Curriculum Vitae from Key Personnel

50
The NLM Grants Process

• Application is mailed to NIH
• First level review
• Conducted by the Biomedical Library and
  Informatics Review Committee
• Applicants may ask for summary statement
• Second level review by NLM Board of Regents
• NLM Staff prepare funding recommendations
• Funding decisions implemented
• Notice of Grant award mailed by NIH

51
NLM Grants Final Thoughts

• Plan, Plan, Plan
• Apply Early!
• Applications take 9 months to go through the
  process
• Follow the directions on the form
• Quality grant ideas will be rejected if format is
  not strictly followed
• Resubmit

52
Other Sources of Funding

• Other government agencies
• AHRQ
• USDA
• Institute of Museum and Library Services
• Foundation (private) grants
• Be creative!
• Robert Wood Johnson Foundation
• Foundation Centers
• National Guide to Funding for Libraries and
  Information Services
• ALAs Big Book of Library Grant Money

53
Private Grants

• Proposals should be only 5-7 pages in length
• Proposal
• Cover letter
• Executive Summary
• Statement of Need
• Project Description
• Budget
• Organization Information
• Conclusion
• Letter of application may be required

54
Remember It all Starts with an Idea
55
QUESTIONS?

• Michelle Malizia
• NN/LM SCR
• 713-799-7880
• 1-800-338-7657
• michelle.malizia_at_exch.library.tmc.edu