caBig Training Boot Camp

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caBig Training Boot Camp PowerPoint
Basics Presented by Jamie Keller kellerjam_at_mail.
nih.gov
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Workflow - Develop Training Material Content
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Objectives

• Describe the elements of PowerPoint
• Identify the style components used in creating
  effective training presentations using PowerPoint
• Use Graphics
• Practice presentation techniques using the
  Overview Template

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Lessons

• Creating Effective Training Presentations
• Practical PowerPoint
• Using caBIG Training Templates

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Lesson 1 Creating Effective Training
Presentations

• Discuss effective strategies in creating slide
  presentations
• Examine the use of font and font types in
  creating presentations
• Explain the use of graphics and images in
  presentations
• Demonstrate learning theories
• Determine print considerations prior to
  delivering a PowerPoint training presentation

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Creating Effective Training PresentationsWhat
Worksor Doesnt

• On Line Survey of Annoying Elements in PowerPoint
  Presentations
• Overly Complex Diagrams and Charts
• Annoying Use of Sound
• Moving/Flying Text and Graphics
• Slides that are hard to see because of color
  choice
• Full sentences instead of bullet points
• Text so small the audience cannot read it
• The speaker read the slides to us

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Creating Effective Training Presentations Font

• No more than two fonts
• Serif (with feet)
• T
• Sans Serif (without feet)
• T
• Use font characteristics such as Bold, Italics,
  all CAPS
• Pick standard fonts
• Select fonts universally available even if
  converting the presentation into PDF
• Not all computers have the same fonts installed,
  newer fonts require an upgrade to the font list
• Limit the amount of animation on font

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Creating effective Training Presentations Graph
ics

• Resize graphics appropriately
• disproportionate resize of graphics results in
• Use graphics only if they add to the presentation

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Creating effective Training Presentations Types
of Graphics

• Gif
• Graphic Interchange Format
• developed in 1987 by CompuServe
• Used for clip art type pictures or images that
  have few distinct colors.
• Gif images use indexed color therefore they
  support the use of 256 colors.
• Tiff
• Tagged Image File Format
• Developed by Microsoft and Aldus which later
  became Adobe
• TIFF supports most color spaces, RGB, CMYK,
  YCbCr,
• It is designed for high quality printing but does
  not work on the World Wide Web

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Creating effective Training Presentations Types
of Graphics

• JPEG
• Joint Photographic Experts Group
• It was created out of the need to compress gray
  scale or full color images.
• It is able to handle more than 256 colors. Photos
  saved in this format will appear close to their
  original state,.
• You use JPEG most often for full color images or
  images that will use more than 256 colors.
• BMP
• Bitmap images are resolution dependent
  resolution refers to the number of pixels in an
  image and is usually stated as dpi (dots per
  inch) or ppi (pixels per inch).
• Because bitmaps are resolution dependent, it's
  difficult to increase or decrease their size
  without sacrificing image quality
• Stored as large files limited compression
• Use BMP for very simple images with less then 256
  colors

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Creating effective Training
PresentationsImage Capture Software

• Print Screen (on key board)
• Edit and modify pictures in Microsoft Paint
• Unable to capture mouse movement
• SnagIT
• Commercially available
• Free trail download
• http//www.techsmith.com/products/snagit/default.a
  sp
• Captures mouse movement
• Can save as numerous graphic formats
• Paint Shop Pro
• Commercially available
• Free trial download
• http//www.corel.com/servlet/Satellite?pagenameCo
  rel3/Trials/Loginpid1047025487586cid1047025490
  241
• Captures mouse movement
• Can save as numerous graphic formats

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Creating effective Training PresentationsConcept
s on Learning and Memory

• Psychologist name George Miller studied memory
  and concluded
• short-term memory could only hold 5-9 chunks of
  information (seven plus or minus two)
• A chunk could refer to digits, words, chess
  positions, or people's faces.
• The concept of chunking and the limited capacity
  of short term memory became a basic element of
  all subsequent theories of memory. Breakdown
  concepts down into smaller chunks

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Creating effective Training PresentationsChunkin
g Demonstration

• When enjoying the great outdoors is important to
  be aware of your surroundings. Being a prepared
  hiker is being a safe hiker. When hiking in the
  back country always carry pepper spray or bear
  repellent. Bells often work to alert wildlife of
  your presence. Talking is also a good way to
  ensure the wildlife know you are there. Watch for
  indications of wildlife such as tracks or scat.
  Use your five senses to keep you aware at all
  times. Wolves for example have a very strong and
  distinct odor when marking their territory.

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Creating effective Training PresentationsChunkin
g Demonstration

• Be a safe hiker
• Carry Bear Spray
• Talk
• Tie a bell to your back pack
• Look for animal tracks or scat
• Use your senses

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Creating effective Training PresentationsReadabi
lity

• No more than nine bullet points on a slide
• All text on slide should be decipherable even
  in graphics

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Creating effective Training PresentationsPrintin
g

• Keep fonts standard
• Stay away from dark backgrounds if you intend to
  print the materials
• Printed materials look best when font is dark and
  background is light
• Animations do not print

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Creating effective Training PresentationsReview

• Discuss effective strategies in creating slide
  presentations
• Examine the use of font and font types in
  creating presentations
• Explain the use of graphics and images in
  presentations
• Demonstrate learning theories
• Determine print considerations prior to
  delivering a PowerPoint training presentation

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Lesson 2 Practical PowerPoint

• Demonstrate the PowerPoint
• Practice using design techniques to create a
  PowerPoint presentation

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Practical PowerPoint What are we doing?

• We will discuss a concept
• I will demonstrate
• We will do it together
• You can follow along in your binder the
  exercises are listed there
• At the end of each group of tasks there will be
  an individual exercise to complete

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Practical PowerPoint The Scenario

• We have been tasked with creating a training
  program to teach grandmothers and grandfathers
  how to access and surf the internet.

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Practical PowerPoint The Tasks

• Open PowerPoint
• Import a word outline
• Modify a slide
• Insert a slide
• Change slide layout
• Insert graphics
• Format the presentation using the Master Slide
• Re-arrange slides
• Finalize presentation for training program

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Practical PowerPoint Review

• Demonstrate the PowerPoint
• Practice using design techniques to create a
  PowerPoint presentation

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Lesson 3 Using the caBIG Training Templates

• Use the caBIG Overview Training Template to
  create Overview Training
• Identify the design elements and learning
  theories in the templates
• Discuss components of the caBIG Templates

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Using the caBIG Training TemplatesWhere are
they?

• Available on the caBIG Website

• Training Workspace
• Templates and Documents

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Using the caBIG Training TemplatesWhy Use the
Templates?

• Consistent look and feel
• Assists in developing training
• Notes
• Comments
• Part of the caBIG goal of Standardization

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Using the caBIG Training TemplatesWhat are my
options?

• Currently have two templates
• Overview Template
• Hands-on Template

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Using the caBIG Training TemplatesUsing the
Overview Template

• The Overview Template is designed to be a very
  high-level training presentation
• No hands on activities
• Assists users in establishing the basic knowledge
  of an application
• Most Overview Training is brief and lasts 1-2
  hours

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Using the caBIG Training TemplatesUsing the
Hands-on Template

• Hands on Training is designed to show users how
  to use the system to accomplish specified tasks
• There should be emphasis on step by step
  instructions and hands on experience by the
  participants
• It should also include examples, case scenarios
  and demonstrations followed by knowledge checks,
  exercises, etc.
• Designed to incorporate both discussion, examples
  and practice activities
• Audience tends to be users of the application

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Using the caBIG Training TemplatesUsing the
Overview Template an Exercise

• Using the Overview Template, Audience Analysis,
  Mini caTIES or TrAPPS documentation, your
  outline, PowerPoint skills and design concepts
  create a mini Overview Presentation.
• There is a folder on your desk top that has
  screen shots for each application if the screen
  shots are applicable you can use them

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Using the caBIG Training TemplatesReview

• Use the caBIG Overview Training Template to
  create Overview Training
• Identify the design elements and learning
  theories in the templates
• Discuss components of the caBIG Templates

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Session Review

• Describe the elements of PowerPoint
• Identify the style components used in creating
  effective training presentations using PowerPoint
• Use Graphics in
• Practice presentation techniques using the
  Overview Template

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Additional Resources

• Training Working Group
• The World Wide Web
• Sample presentations in the Templates and
  Documents section of the caBIG Training Website
• How to Do Everything with Microsoft Office
  PowerPoint 2003 by Ellen Finkelstein

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Questions