GSA, FSS, Small Business Government Wide Acquisition Contract Center (SBGWACC) proudly introduces: ???8(a) STARS ???

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GSA, FSS, Small Business Government Wide
Acquisition Contract Center (SBGWACC)proudly
introduces???8(a) STARS ???
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Welcome

• Steve Triplett Assistant Regional
  Administrator, FSS, Heartland Region
• Mary Parks Director, Small Business GWAC Center

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CONGRATULATIONS!!

• You have just been awarded a GWAC contract under
  the 8(a) STARS contract family.
• Today, we will cover some of the rules governing
  these contracts, how to use them and what is
  required of you throughout the performance
• of your 8(a) STARS contract.

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IF YOU HAVE QUESTIONS

• Should you have questions not answered here,
  within your contract itself or elsewhere on our
  website, please write them down and submit them
  directly to the SBGWAC Center.
• All questions should be directed to
• 8a_at_gsa.gov
• Responses will be posted at our website
• www.gsa.gov/8astars

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Vision, Mission, Goal

• Vision
• To provide small business firms the opportunity
  to deliver world-class solutions for the federal
  government
• Mission
• To award and administer contracts to small
  business industry partners for information
  technology and network solutions for
  governmentwide use.
• Goal
• To provide small business firms who historically
  have been left out of the federal procurement
  process an opportunity to compete in the federal
  marketplace

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First of all..What is a GWAC???

• Governmentwide Acquisition Contracts limited to
  the acquisition of Information Technology
  products and services
• Authorized by the Clinger-Cohen Act, 40 U.S.C.
  1412(e)
• The Director of the Office of Management and
  Budget (OMB) designates one or more heads of
  executive agencies to serve as Executive Agents
  for Governmentwide Acquisition of IT
• Indefinite Delivery / Indefinite Quantity (ID/IQ)
  task and delivery order contracts
• Task Order protests are limited to Scope, Maximum
  Order Limitation and Period Of Performance

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GWAC Defined

• (FAR 2.101)
• Governmentwide acquisition contract (GWAC)
• means a task-order or delivery-order contract
• for information technology established by one
• agency for Government-wide use that is operated
• By an executive agent designated by the
• Office of Management and Budget pursuant to
• Section 5112(e) of the Clinger Cohen Act, 40
  U.S.C. 1412(e)
• The Economy Act
• DOES NOT apply to orders under GWACs.

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The 8(a) STARS GWACs are

• Awarded pursuant to Section 8(a) of the Small
  Business Act (Public Law 85-536) and in
  accordance with the Federal Acquisition
  Regulations (FAR) Part 19.
• Fully-competed Multiple-Award Indefinite
  Delivery/Indefinite Quantity (IDIQ) Contracts set
  aside exclusively for 8(a) certified businesses.

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The 8(a) STARS GWACs are

• NOT SCHEDULES
• GWACs are total IT solutions contracts
• Task Orders against Multiple Award IDIQ GWACs are
  covered under FAR Part 16 Schedules FAR Part 8
• GWACs simplify the ordering process
• 8(a) STARS GWACs allow for SOLE SOURCE, directed
  orders up to the 8(a) threshold of 3 million
• GWACs pass along socio-economic credit to client
  agencies
• Under GWACs, Contracting Officers must receive
  GWAC training and obtain a delegation of ordering
  authority prior to issuing a task order

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8(a) STARS Contract Specifications

• 8 Functional Areas defined by the 2002 NAICS
  codes
• FA1 NAICS 541511 Custom Computer Programming
  Services
• FA2 NAICS 541512 Computer Systems Design
  Services
• FA3 NAICS 541513 Computer Facilities
  Management Services
• FA4 NAICS 518210 Data Processing, Hosting and
  Related Services
• FA5 NAICS 541519 Other Computer Related
  Services
• FA6 NAICS 516110 Internet Publishing and
  Broadcasting
• FA7 NAICS 519190 All Other Information
  Services
• FA8 NAICS 517110 Wired Telecommunications
  Carriers

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NOT ALL CONTRACTS HAVE ALL FUNCTIONAL AREAS

• Block 19 of your SF33 indicates the Functional
  Area(s) for which you were selected.
• Only those Functional Areas listed constitute the
  scope of your contract. You may not perform work
  under 8(a) STARS that does not fall within the
  scope of your contract.
• The NAICS under which the majority of the work
  falls for a requirement will be considered the
  primary NAICS of your task.
• These are services-based NAICS Task orders must
  involve services that fall within the NAICS code.
• When there are questions regarding NAICS and
  scope, please call the SBGWAC Center for
  assistance.
• Work outside your scope will be grounds for
  contract termination.
• At least 51 of the work must be performed by
  prime.

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LABOR CATEGORIES WITHINTHE FUNCTIONAL AREAS

• The negotiated prices for your 8(a) STARS
  contract are ceiling rates for the 50 United
  States District of Columbia. You may not
  exceed your quoted price at any time during
  contract performance.
• Discount prices should be used whenever possible
  depending on location and complexity of the task
  order.
• Administrative Contracting Officers issuing the
  task orders will determine price reasonableness
  for individual tasks and may conduct negotiations
  for lower rates when necessary.
• Remember the prices you quoted included a .75
  Contract Access Fee (CAF) to be remitted to FSS
  upon payment of your invoices. (CAF to be
  discussed later.)

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8(a) STARS Contract Specs Contd

• 15 billion PROGRAM Ceiling
• No individual contract limit
• As task orders are issued, they are deducted from
  the 15 billion ceiling

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8(a) STARS Contract Specs Contd

• Base Period of 3 years with two 2-year options
• Base Period of Performance
• June 1, 2004 May 31, 2007
• Option Period 1
• June 1, 2007 May 31, 2009
• Option Period 2
• June 1, 2009 May 31, 2011
• Contract performance must adhere with contract
  terms and conditions in order to have Options
  exercised

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8(a) STARS Contract Specs Contd

• IT SOLUTIONS-BASED CONTRACTS
• In addition to the specific labor CLINs, Other
  Direct Costs (ODCs such as additional labor
  categories and commodities) as well as travel
  expenses may be quoted at the task order level.
• Supplies and ODCs may include those specifically
  found in other areas, however they must bear a
  natural relationship to the primary Functional
  Area.
• Stay within NAICS-based scope at all times

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8(a) STARS Contract Specs Contd

• The NAICS codes are service-based. Any
  commodities must be integral to the predominant
  service being performed.
• Subcontractor reporting is not required at the
  contract level but may be requested at the task
  order level.
• The subcontracting limitation of 51 applies to
  the overall contract and not to individual task
  orders.

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8(a) STARS Contract Specs Contd

• Orders up to the 8(a) competitive threshold of 3
  million can be awarded SOLE SOURCE!!
• This means self-marketing on your part
• Agencies may select you directly based on past
  performance
• Splitting requirements to avoid the threshold is
  strictly prohibited and will result in contract
  termination.
• Requirements over the 3M threshold must provide
  for fair opportunity to all Contract holders that
  offer the applicable Functional Area.

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How do I find the Business?

• Agency Websites
• Forecasts of Contracting Opportunities
• Federal Procurement Data Center
• FedBizOpps
• Conferences and Tradeshows
• Publications and Databases
• Trades Associations
• Networking with other businesses such as those
  already graduated from the 8(a) program

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How to receive task orders

• Task orders may be issued one of two ways
• 1. Through GSA, Federal Technology Service (FTS)
  assisted services
• Offers fee-for-service order issuance
• Agencies transfer funding into GSAs IT Fund
• 2. Through the Client Agency obtaining a
  delegation of authority from the SBGWAC Center
  prior to issuing any task orders
• Agency CO issues the order directly and provides
  the SBGWAC with a copy

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Order Types and Details

• Any in the Fixed Price family
• Any in the Time and Materials and/or Labor Hour
  class
• Incremental funding permitted
• ACO authority already in place for GSA, FTS
  warranted Contracting Officers
• All other client agency Contracting Officers must
  first have a delegation of ordering authority
• Ordering Guide available on-line at
  www.gsa.gov/8astars
• Applicable Functional Area and primary NAICS code
  MUST appear on each and every task order!!

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You Must be Registered in

• The GSA, FTS IT Solutions (ITSS) on-line ordering
  system at http//it-solutions.gsa.gov
• ITSS will soon be replaced by GSA Preferred.
  Your registration will be migrated over.
• Central Contractor Registry at www.ccr.gov

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IT-Solutions Registration Training for 8(a) STARS
Vendors
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Topics Covered

• Home Page
• Pre-Registration Information Page
• Vendor Company Registration
• User Registration

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ITSS Home Page

• Dual System Log In
• Use Integrated System
• Forgot Password
• Registration Help
• General Information
• GSA
• ITSS
• Whats New
• News Board

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Pre-Registration Information

• From this screen select one of the following
• VENDOR COMPANY if the company is not currently
  registered in ITSS.
• REGISTER A PERSON if the company is already
  registered and a user is being added.

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Vendor Company FormHighlightsFields marked by a
gold ball are required

• Federal Tax ID Enter your company's Federal
  Taxpayer Identification Number. Call the IRS at
  1-800-829-1040 if you do not know this number.
  This information is enforced to be the same on
  all employees of a company and therefore can only
  be found on the company document.
• CAGE Code Enter your company's Commercial and
  Government Entity (CAGE) Code. If you do not have
  a CAGE code, call the Defense Logistics Center at
  1-888-352-9333 for more information, or register
  on-line using the hyperlink provided on the page.
• Payment Terms Enter the appropriate payment
  terms for your company.

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Vendor Company Form Highlights

• Coverage Area This is the geographical regions
  best describing the area your company services.
  You can have a maximum of three boxes checked.
  For example, companies that have worldwide
  coverage check Worldwide, while a company that
  only serves the states along the Pacific coast
  would check the boxes for CA, OR, and WA.
• DUNS Number If you have a Parent Company above,
  its Data Universal Numbering System (DUNS) Number
  needs to be entered here. Call Dun Bradstreet
  at 1-800-333-0505 for more information.
• 8(a) Certified? If your company is 8(a)
  certified, click Yes. The form will reload and
  the SBA Contact Information will appear on the
  form. Otherwise, click No. When the form reloads,
  these fields will be hidden.

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Vendor Company FormHighlights

• SBA Contact Information You will need to give the
  name, address, phone, and fax numbers of your SBA
  Contact. Local SBA contact information can be
  found at http//www.sba.gov/GC/asstdir.html
• Product/Service Keyword This is a key word
  listing of the products and services your company
  offers. Providing this information will allow GSA
  Customer Service Representatives to quickly find
  companies that offer the products clients need.
  This list does not replace other item lists and
  pricing guides you may have. It is designed to
  facilitate a quick search of items (i.e.,
  routers, hubs, network cards, dB programmers,
  etc.) Up to 500 keywords can be entered in this
  field.

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Vendor Company FormHighlights

• Update Employee Records All the information
  BELOW this box can also be found on individual
  account records. Check this box if you want any
  changes made to the fields below pushed down to
  the users who are, or will be, registered under
  your company.
• Company and Employee Data The fields under this
  header are also found on the person's records. If
  Update Employee Records is checked, the system
  will try to update the same fields for each
  person registered under your company every time
  this document is saved. However, each person's
  record must also have its Allow Updates option
  checked to allow this update to change its
  information.
• Office Information This should be the default
  office address for your company.

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Vendor Company FormHighlights

• Govt. Contracts List any government contracts
  awarded to your company. Please include the
  contract number, contract type, and start stop
  dates.
• Company Officer The Registration Desk may need
  to verify the company information with a company
  officer. Enter the name of a company officer that
  can verify company information if necessary.
• Open Market? Yes should be checked if your
  company will compete in Open Market contracts.
  The form will reload and the Open Market sections
  will appear under this question. Otherwise, click
  No. When the form reloads, these sections will
  not display.

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Vendor Company FormHighlights

• DUNS Number Data Universal Numbering System
  (DUNS). This will default to the DUNS number on
  your company's account, but you can edit this if
  needed. You can also call Dun Bradstreet at
  1-800-333-0505 for more information.
• Open Market Ordering Address Enter the Ordering
  Address, City, State, Zip, and Country for the
  Open Market contracts. If this is the same as the
  Office Address, click on the blue Copy Office
  Address button.
• Open Market Remit To Address Enter the Remit To
  Address, City, State, Zip, and Country for the
  Open Market contracts. If this is the same as the
  Office Address, click on the blue Copy Office
  Address button.

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Person FormHighlights

• Company This is the company you are registered
  under.
• Email Address This is the email address you will
  be sent automatic email notifications when the
  system needs to alert you regarding events
  occurring with your orders.
• Job Title The job title or position you hold in
  your company.
• Department The department you belong to within
  your organization
• Will you be submitting quotes? "Yes" should be
  checked if you are authorized to submit quotes
  on-line. If you click "No", GSA will not be able
  to send you Request for Quotes.

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Person FormHighlights

• Allow Updates from Organization Record If you
  want your account to be updated whenever your
  company account is updated, check this box. Any
  changes made to the company document will
  overwrite what you have in the Company and
  Employee Data section unless you leave this box
  unchecked.
• Company and Employee Data
• Office Information ITSS uses this information as
  default information throughout the system. The
  registration process will default the office
  information on the person document to the
  information on the company document.

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Person FormHighlights

• Open Market Contract Information The information
  below will be referenced for orders awarded under
  Open Market contracts.
• Federal Tax ID Your company's Federal Taxpayer
  Identification Number is enforced to be the same
  for all employees of your company and therefore
  can only be found (and changed) on the company
  document. Click on the View Company Doc button
  at the bottom of the account form to access the
  company account.
• Open Market Remit To Address Enter the Remit To
  Address, City, State, Zip, and Country. If you
  want to make this the same as your office
  address, click on the blue Copy Office Address
  button.

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Contractor Approval

• Faxed authorization requirements
• The contractor must fax an authorization letter
  to the ITSS Registration Desk _at_ 858.509.8842
• The authorization letter must be on company
  letterhead.
• The authorization letter must be signed by a
  Company Officer (or immediate supervisor) on
  behalf of the new registrant.
• The letter should state
• New registrants name is authorized to
  quote on behalf of company name on the
  following contract numbers contract vehicle
  numbers.

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IT-Solutions Contact Information

• Registration Desk 877.243.2889 option 2
• Registration Fax [phone]
• Registration Email itssregdesk_at_techflow.com
• Hours M-F, 6AM 5PM PST

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GSA Regional FTS Office Locations

• FTS Client Support Centers (CSCs) (including
  European and Asian Business Units) provide direct
  client interface and support, issue and manage
  task/delivery orders against contracts, and
  deliver (resell) solutions to our clients.

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Your Obligations under 8(a) STARS

• Applicable Functional Area and primary NAICS code
  MUST appear on task orders!!
• You must have a minimum of 100,000 worth of task
  orders during the Base Period of the contract in
  order for your Option to be exercised.
• You must actively market the contract and comply
  with the Marketing Plan submitted with your
  proposal.
• You must request past performance data from your
  customers and provide to FSS for any task order
  issued under 8(a) STARS.
• You must immediately notify us of any changes to
  your business including, address, phone, POC,
  etc.

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Activities Prohibited under 8(a) STARS

• Splitting Procurements to avoid thresholds
• Pass-Throughs
• Sole Source Orders above the 8(a) Competitive
  Threshold of 3 million
• Accepting orders from Contracting Officers who do
  not have a delegation of ordering authority
• Accepting orders outside the scope of YOUR 8(a)
  STARS contract (i.e. wrong Functional Area/NAICS)
• Leasing
• These actions may result in termination of
  contract

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Useful Links

• www.gsa.gov
• www.sba.gov
• www.sellingtothegovernment.net
• www.acq.osd.mil/sadbu/
• www.medweek.gov
• www.ncai.org
• www.fedbizopps.gov
• www.fpdc.gov

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Benefits of 8(a) STARS

• Let client agencies know they will receive
  credit towards their 8(a) socio-economic goals.
• Let client agencies know they can issue SOLE
  SOURCE task orders up to the 8(a) threshold of
  3M.
• Let client agencies know these are
  solutions-based contracts allowing for
  combinations of hardware, software and IT
  services.
• Let client agencies know Task Orders under 8(a)
  STARS are non-protestable except for scope,
  maximum order limitation or period of performance.

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Benefits of 8(a) STARS

• Let client agencies know Section 803 is
  satisfied
• Let client agencies know
• 8(a)s CAN GET THE JOB DONE RIGHT!!

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RESOURCES ON-LINE

• www.gsa.gov/8astars
• Resources available at our website include
• List of Awardees per Functional Area with links
  to your websites (if available)
• Contract terms and conditions
• Ordering Guide
• FAQs
• Newsletters
• Current acquisition information and guidance
• Upcoming events
• Industry Partner Past Performance

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Marketing Initiatives

• New Collateral to promote 8(a) STARS GWAC
• Ordering Guide
• Promotional Flyer
• New Website
• www.gsa.gov/8astars
• Also available from our Centers home page at
  www.gsa.gov/gwacs
• Also listed on www.gsa.gov under Technology
  Contracts
• Resource for locating contract information and
  points of contact

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Marketing Initiatives

• Events, conferences and tradeshows will be posted
  on our Centers website at www.gsa.gov/gwacs and
  on GSAs home page under Events
• Newsletter (coming soon)
• Contract Comparison Matrix (coming soon)
• GWAC-wide publication (Oct 04)

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Public Relations

• Congressional notifications about awardees were
  sent early May
• Press releases will be issued upon award of
  contracts and to recognize significant news
  events in the future
• Media interviews will be scheduled with
  technology trade publications
• Broadcast e-mails will be sent to internal and
  external customers

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Marketing Your Contract

• Post 8(a) STARS contract info on your companys
  website and to link to us at www.gsa/gov8astars
• Download the GSA logo from www.gsa.gov and add to
  your marketing materials
• Contact agency Offices of Small and Disadvantaged
  Business Utilization at www.osdbu.gov
• Notify current clients and contacts about 8(a)
  STARS award
• Maximize your local media coverage
• Attend technology expos in your area to curb
  costs
• Explore memberships in professional organizations
  such as
• National Contract Management Association
  www.ncmahq.org
• Armed Forces Communications and Electronics
  Association www.afcea.org

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Thank You

• Tia Meredith-Ash
• Tel [phone]
• E-mail tia.meredith_at_gsa.gov
• Jean Oyler
• Tel [phone]
• E-mail jean.oyler_at_gsa.gov

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Evaluation Form

• Event Evaluation Form Fax back to
  816-823-1608
• Name of Session ________________________________
  _____________________
• Date__________ Time________ Speaker(s)_________
  ______________________
• Location______________ We hope that this
  session has been beneficial to you!
• Your opinion is of great importance, so please
  take a moment to fill out the following survey.
• Please answer the following statements on a scale
  of 1 (Strongly Disagree) to 5 (Strongly Agree)
•  
• 1. The objectives of this event were met. 1
  2 3 4 5
• 2. The speakers were well organized and
  prepared. 1 2 3 4 5
• 3. The speakers were knowledgeable of the subject
  matter. 1 2 3 4 5
• 4. The length of the session was adequate. 1
  2 3 4 5
• 5. I had ample opportunity to participate in
  discussions. 1 2 3 4 5
• 6. Overall, I would say that the event was
  beneficial to me. 1 2 3 4 5
• 7. What did the speakers do well?
  __________________________________________
• __________________________________________________
  _______________________
• 8. What could the speakers have done better?
  _______________________________
• __________________________________________________
  _______________________
• 9. What are the top two things/areas you learned
  from this event?
• a. _______________________________________

Your opinion matters to us!! The evaluation form
is available at www.gsa.gov/8astars Please
complete and e-mail your form back to 8a_at_gsa.gov
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How to Contact the SBGWAC Center

• By e-mail 8a_at_gsa.gov
• On the Web www.gsa.gov/8astars
• Toll-free Number [phone]
• Mary Parks Center Director [phone]
• Rita Velilla Chief, Acquisitions (816)
  823-4356
• Howard Innis Contracting Officer [phone]
• Delta Helm Contracting Officer [phone]
• Jean Oyler Bus. Dev. Specialist [phone]

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• Thank You