Presented by Samira EzadiShelley Pawsey

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Presented by Samira Ezadi/Shelley Pawsey

• Recruitment
• Advertising
• Changes

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Current Recruitment Advertising Restrictions

• Effective 4 September 31 December 2009
• Arrangements apply to
• Continuing professional staff vacancies and
• Fixed Term professional staff vacancies of
  greater than 12 months
• Faculty and Non-Faculty areas
• Academic, professional less than 12 months and
  casual/sessional staff vacancies are unaffected

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Why revise the arrangements?

• To position the university to create more
  efficient business models for internal service
• To create stronger alignment between faculties
  and functional areas in the efficient and
  effective delivery of services
• To support career opportunities for Monash staff
• To reduce the cost of recruitment advertising,
  and to support central and faculty areas in
  achieving 2010 budget targets

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The Restrictions

• External Advertising of affected roles is not
  permitted in the first instance
• The position must be advertised internally,
  inclusive of HEW levels 8, 9 and 10A to 10D
• In addition, ALL advertising for professional
  roles will only be through online advertising,
  not print
• Authorisation of the Request to Advertise form
  and funding certification must be given by the
  relevant member of the Strategy and Resources
  Committee AND endorsed (where required) by the
  relevant functional head

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Restrictions continued

• The new SMART Request to Advertise form has been
  designed to assist you with the endorsement
  requirement
• Please identify the Primary Function of the role
  from the supplied list and ensure the relevant
  Functional Head endorses the form prior to
  submitting it to HR Operations
• If a position is not filled by internal
  advertising, approval for external advertising
  may be sought through the Divisional Director, HR
  from the Vice-Chancellors Group sub-committee
  convened for this purpose.

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Who Can Apply

• Whilst the position is being advertised
  internally
• applications may only be received from existing
  fixed-term staff (who are in positions which have
  been the subject of prior external advertising)
  or ongoing Monash staff
• Casual, sessional and temporary staff are not
  permitted to apply for these positions, unless
  subsequently advertised externally
• Specific text is inserted into the advertisement
  of affected positions so that internal staff are
  clear who can apply
• These application restrictions are also outlined
  in section 2.3 of http//www.adm.monash.edu.au/wo
  rkplace-policy/employment/recruitment-appointment/
  advertising/procedures.html

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Guides for Decision making

• Guidelines have been developed to assist the
  relevant staff
• These include the following
• Guide for Managers, Deans, Divisional Heads and
  Campus Pro-Vice Chancellors
• Guide for Functional Heads
• These can be found in section 2.4 of the
  Recruitment Advertising procedures

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Streamlined Recruitment Advertising

• Friday 11am deadline for Request to Advertise
  forms has been removed
• Completed forms can be submitted throughout the
  week
• Advertisements unaffected by Redeployment and the
  Advancing Indigenous Employment strategy will be
  posted to internal/external job boards within 3
  working days or less
• Print advertising remains on a weekly cycle due
  to predetermined deadlines

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Other Changes

• Introduction of a more user-friendly SMART
  Request to Advertise form
• No longer mandatory to advertise on ALL external
  job boards. Please choose the most appropriate
  job board for your needs from the following
  choices
• SEEK
• MyCareer
• CareerOne
• UniJobs
• Careers on Campus will shortly be added as a 5th
  option

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Further Changes/Improvements

• Minimum advertising period is now 5 working days
• Open and competitive. This definition extended
  to include searches such as
• a search for a specific role conducted by an
  approved recruitment agent
• a search for a specific role using a targeted
  search plan approved by the Divisional Director
  Human Resources
• Assistant Manager, HR Advisory Services, to
  commence 26 October for 1 year to oversee this
  function and the transition to eRecruitment
  amongst other things

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• Staff Recruitment SymposiumThursday 19 November
  2009

• Come along and hear about
• e-Recruitment including a demonstration of the
  system
• Best practice recruitment
• Recruitment innovation at Monash
• TR_at_M project progress
• Views of leadership on recruitment

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Staff Recruitment SymposiumThursday 19 November
2009 9.00am 2.00pmLecture Theatre South 1,
Building 64 Clayton Campus

• Register to attend
• via the TR_at_M website
• http//www.adm.monash.edu.au/human-resources/trans
  forming-recruitment/
• Full Program Overview is available online