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Human Resources New Hire Orientation

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Title: Human Resources New Hire Orientation


1
Human Resources New Hire Orientation
  • For employees at the University of Alaska
    Geophysical Institute International Arctic
    Research Center.
  • By Human Resources
  • Geophysical Institute

Presentation 1
2
P A Y R O L L
  • Payroll is processed on a Bi-weekly basis.
  • Timesheets are due every other Friday and are due
    the same day as payday. Pay periods
  • end on every other Saturday the
  • day after payday.
  • There is a 2 week lag period
  • for paychecks. As a new
  • employee, it could be as
  • long as 4 weeks before you
  • receive your first paycheck.

3
  • Most expenses incurred with the University can be
    payroll deducted. Examples Parking, United Way,
    KUAC, and the Recreation Center.

4
  • Direct Deposit is offered through the
    University and is an option that we urge you to
    consider. If you wish to receive a
    pay-stub at the address you provide us on
    the Demographic form you must complete and
    additional form. If there were any unforeseen
    problems in the delivery of your mail, the money
    would have already been
    deposited to your account.
  • You can access your pay-stub through UAonline.
    The direct deposit receipt you receive will show
    deduction information and be sent to your home if
    requested.
  • The form to initiate direct deposit is included
    in your initial hire paperwork. Please attach
    a voided check to the form.


5
  • Timesheets Positions may have more than one
    funding source to which the employees time will
    be charged to. Use a separate line for each
    funding source. Timesheets must be signed by the
    employee and his/her immediate supervisor.
    http//timesheets.gi.alaska.edu/ Exempt positions
    and non-exempt positions fill out their
    timesheets differently.
  • Terry Lovell is our Payroll Manager and Michelle
    Taylor is our Payroll Technician for GI IARC.
    If you need help on something directly related to
    your paycheck, you may contact payroll, or any
    one in the HR office for assistance.

6
Public Employees Retirement System (PERS)
Staff Membershttp//www.state.ak.us/drb/pers/pers
home.htm
PERS is a state retirement system and requires
mandatory participation of all regular staff
members. 6.75 is automatically withheld from
your gross income, pre-tax dollars. It takes 5
full-time years to become vested to receive a
retirement income. Early retirement is at age 55
and normal retirement is age 60. It takes 10
years to be vested for the permanent medical at
the age of 60. PERS earns interest at a rate of
4.5 compounded semi-annually which is
added to your account on 6/30
12/31 of each year.
Employees must place their spouse as 100
beneficiary.
7
TERS
  • TERS is the Teachers Retirement System.
  • It takes 8 years to be vested for a retirement
    income and permanent paid medical coverage at the
    age of 60. Normal retirement is at age 60 and
    early retirement is at age 55.
  • You contribute 8.65 of your gross income. The
    amount that the University contributes goes to
    the overall fund and is used for retirement
    benefit calculations. Interest is added to each
    employee's contribution account on July 31 of
    each year (4.5 per year, compounded annually).

8
ORP - Optional Retirement Plan
There is no vesting requirement for ORP and there
is no medical component at retirement. You
contribute 8.65 and the University currently
contributes approximately 12. The amount that
the University contributes goes directly to your
account that is managed by you through one of our
4 providers (Lincoln, Fidelity, Tiaa-Cref,
Valic). You have a one time option to choose
either TRS or ORP.
9
SOCIAL SECURITY
  • You will not be paying into Social Security while
    working for the University of Alaska.
  • This may affect your future retirement and Social
    Security benefit entitlement. It will not affect
    your Medicare benefits.
  • There are provisions in the Social Security law
    for workers who have worked and paid in to Social
    Security that also receive a pension based on
    their work in a job not covered by Social
    Security. These provisions could substantially
    reduce your Social Security benefit if you
    receive a pension from this job.
  • The Windfall Elimination Provision
  • The Government Pension Offset Provision
  • For more information, see www.ssa.gov (Federal,
    State Local Government Employees)

10
PENSION PLAN
While working at the University you will not be
paying into Social Security. You will still have
a 1.45 deduction (pre-tax dollars) for Medicare.
The University provides a Pension Plan
benefit. The Pension Plan is totally funded by
the University at a rate of 7.65 of your gross
salary(up to 42,000.00 max. per year) into an
account for you, managed by you. We have 4
Pension Vendors to choose from FIDELITY,
TIAA-CREF, LINCOLN NATIONAL, and VALIC.
11
  • Union Member Information for
  • Faculty (UNAC)United Academics AAUP/AFT
    employees
  • Staff (AHECTE) Local 6070 - Alaska Higher
    Education Crafts and Trades employees
  • Union Contract
  • Dues Forms
  • List of Union Representatives
  • Union Orientation

12
LIFE INSURANCE
The University provides 50,000.00 of basic life
insurance coverage for its employees. Supplemental
Life insurance is available to a maximum of
400,000.00. The rates are based on the
employees age. Once Supplemental life has been
elected, it cannot be increased by more than
50,000.00 per year thereafter. Supplemental
Life is available for purchase upon initial hire,
within 30 days of a qualified event or during
open enrollment periods. Open Enrollment is in
April/May of each year with changes effective on
July 1. A rate sheet is included in your new
hire packet.
13
Accidental Death Dismemberment (ADD)
Optional coverage is available for ADD. An
additional 100,000.00 is provided for the
employee in the event of an accidental death.
The cost is currently 36.00 per year for the
employee only, or family coverage is available at
72.00 per year. Family coverage consists of
Employee - 100,000.00 Spouse Only -
50,000.00 Children Only - 15,000.00 per
child Spouse Children 40,000.00 for spouse
and
10,000.00 per child
14
Health Care Insurance
Your health care insurance is with
Blue Cross/Blue Shield of Alaska
and Washington. 1-800-345-6784 Our group number
for all employees is 1000033. You will receive a
personal ID that will be assigned to you during
the enrollment reporting period at the first of
each month. Your health care insurance is
effective on your first day of employment into a
benefit eligible position. A rate sheet has been
included in your benefits packet. The University
recognizes financially interdependent partner
relationships. (FIPs)
15
UA Choice Health Care Plans
Deluxe - 100.00 individual deductible No
network provider prevision Standard - 250.00
individual deductible Higher benefit level using
network providers Economy - 500.00 individual
deductible OPT out Options

Union employees will select from the same UA
Choice plan as staff, yet have a separate rate
sheet that is included in your packet, and the UA
Choice pamphlet.
16
Reimbursement Accounts (RAs)
Reimbursement accounts are available for child
care expenses and/or medical expenses that are
not covered under your regular health care plan.
RAs are bi-weekly payroll deductions on a
pre-tax basis that provide employees with tax
savings. RA accounts must be pre-planned, as
they are a use it or lose it plan. The maximum
amount deductible is 5,000.00
annually for married
couples for either type of
account.
17
  • Vehicle Registration (Parking)
  • Parking Fees
  • Annual Parking permits are issued beginning
    September 1st and ending August 31. The annual
    rate is currently 220.00. If you start mid-year,
    your rate will be calculated at a monthly fee of
    22.00 per month. Please see
  • http//www.uaf.edu/parking/ for more information

18
Polar Express I.D. Cards This is your UAF ID
card. It can be used for various services on
campus. Money can be added to your card at value
transfer stations. See http//www.uaf.edu/fyexprs
s/index.html for more info. Once you are set up
in the payroll system, you can get your ID card.
Eielson Room 203, Mon-Fri 1000am-400pm
Thursdays
Open
until 600pm
19
Human Resources New Hire Orientation
  • For employees at the University of Alaska
    Geophysical Institute International Arctic
    Research Center.
  • By Human Resources
  • Geophysical Institute

Presentation II
20
WELCOME
  • We would like to start off with a little history
    about your new environment.
  • The Geophysical Institute was established in 1946
    and has earned an international reputation for
    studying the earth and its physical environment
    at high latitudes and training students in
    related disciplines. It is one of the few
    institutes in the country where scientists study
    a whole spectrum of geophysical processes ranging
    from the center of the earth to the center of the
    sun and beyond.

21
 

22
Dr. Roger Smith, Director Geophysical
Institute (GI)
23
The Geophysical Institute conducts scientific
research in 7 various disciplines
  • Space Physics
  • Atmospheric Sciences
  • Snow, Ice and Permafrost
  • Remote Sensing
  • Seismology
  • Volcanology
  • Tectonics Sedimentation

24
Volcanology
Katmai Redoubt St.
Augustine
25
Alaska Earthquake Stats Each year about 5,000 to
6,000 earthquakes shake the state of Alaska.
That's an average of more than 13 each day!
  • Alaska has 11 percent of the world's earthquakes
  • Alaska has 52 percent of all the earthquakes in
    the United States.
  • Three of the six largest earthquakes in the world
    were in Alaska.
  • Seven of the ten largest earthquakes in the
    United States were in Alaska.
  • Since 1900, Alaska has had an average of
  • One magnitude 8 or larger earthquake every 13
    years.
  • One magnitude 7 to 8 earthquake every year.

SEISMOLOGY
Recent Earthquakes in Alaska
26
AURORA
The Aurora Borealis(the Northern Lights)is one
of the most spectacular natural phenomena on
Earth. Its beauty and splendor are often beyond
description. Through the HEX project a rocket
was created to fly through the aurora Taking
pictures of this natural phenomena and to study
the atmosphere surrounding them.
SPACE PHYSICS
27
Poker Flat Research Range is located
approximately 30 miles north of Fairbanks on the
Steese Highway, about a mile beyond the Chatanika
Lodge. The Chatanika River valley was a major
gold mining site decades ago, and the land to the
south between the Chatanika Lodge and F.E. Gold
Camp consists of gravel tailings from gold
dredging. The valley which includes the lower
range is mostly forests and wetlands.


Launch sites
28
The Telemetry facility, known as TM, is located
a short distance from the Lidar Observatory on
the ridge above Poker Flat's lower range. The
Telemetry facility consists of a building
surrounded by transportable satellite tracking
dishes, as shown in the image. NASA's
Transportable Orbital Tracking System (TOTS) is a
complete satellite earth station designed to set
up quickly in remote locations...such as Poker
Flat! The trailer contains all of the
electronics used to communicate with the
satellite. The tracking dish arrives in pieces
that are assembled on a concrete pad, which
anchors it firmly to the ground. This system not
only receives data from passing satellites, but
it can also send commands to them.
29
The members of this group represent a diversity
of disciplines and research interests. The
unifying goal of the group's work is to learn
more about the processes and consequences of
major movements of the earth's crust. The
unusually diverse and complex tectonic activity
of Alaska and the surrounding regions are
recorded in its rocks, providing insights into
not only the history of the region but also
tectonic processes in general.
Tectonics Sedimentation
30
RADARSAT GEOPHYSICAL PROCESSOR SYSTEM
Above, a portion of a RADARSAT-1 SAR image of sea
ice shows open leads forming.
One product of the RGPS is the population density
of sea ice at various thicknesses. Shown is an
example of sea ice 40-60 cm thick for the Arctic
Ocean.
31
The Geophysical Institute Map Office, also known
as the State Earth Science Information Center
(ESIC), is located in the International Arctic
Research Center next to the Keith B. Mather
Library
Sample of Maps available for purchase
32
The Keith B. Mather Library is the research
support library for GI and IARC and contains
approximately 48,000 volumes of specialized books
and journals.
33
GeoData Center The GeoData Center provides data
management and archive services for the
Geophysical Institute and maintains a variety of
geophysical data collections in support of
scientific research.
A Few of Our Collections
34
SNOW - ICE - PERMAFROST
Snow, ice, and permafrost research at the GI is
directed toward developing a better understanding
of the properties of these materials, of the
processes occurring within them, and of the role
they play in the polar and subpolar environments.
Much of the research involves field
investigations in Alaska, with some work carried
out in Greenland and Antarctica.
35
Graphic Arts and Design, Website Design and
Programming, Science Illustration, Display and
Publication Design, Layout, and Fabrication,
Signage, Cartography, Drafting, Animation, Film
and Digital Photography, and Video.
  The Geophysical Institute's MachineShop is the
most extensive research and development machine
shop facility in the state of Alaska. It provides
complete research and design services from
consultation and concept development to
fabrication of the finished product by combining
innovative engineering and design with precision
craftsmanship in machining and fabrication.

Electronics Shop The electronic shop is involved
in engineering, designing, constructing,
calibrating, testing and repairing a wide range
of scientific and technical instruments
       GEOPHYSICAL INSTITUTEPROPOSAL
OFFICEandMAIL ROOM 6th Floor Room 614C
36
(No Transcript)
37
  • The International Arctic Research Center (IARC)
    has developed a solid working relationship with
    Scientists from around the world to work together
    to study global climate change and arctic
    phenomena. It is a joint project between the
    United States and the Japanese government.
  • GI IARC are part of the West ridge, which is
    known as the research core and lower campus is
    the educational core.

38
IARC's MISSION STATEMENT The primary mission of
the IARC is to plan, foster, and conduct
international cooperative arctic research of the
highest possible quality, as well as fulfilling
the UA/UAF tripartite mission, including
education and public service.
39
Dr. Syun-Ichi Akasofu, Director
International Arctic Research Center (IARC)
40
UNIVERSITY OF ALASKA
President - Mark Hamilton
41
UNIVERSITY OF ALASKA
Fairbanks
Chancellor - Steve Jones
42
University of Alaska System
43
UAA University of Alaska Anchorage
44
UAS University of Alaska Southeast Juneau
Campus Over looks Auke Bay
45
EARLY CAMPUS AERIAL An aerial photograph made
in 1938 shows the hilltop university in early
formative years. The Eielson Building is the only
building in this photo still standing.
46
The Fairbanks campus - is the university's
principal research center with roughly 6,000
students from all 50 states and 43 foreign
countries attending. UAF is America's
northernmost Land, Sea and Space Grant
institution and offers more than 70 fields of
study.
47
William R. Wood Center STUDENT CENTER The Wood
Center is a hub of student activities. The
distinctive chevron-shaped building has spacious
room for dining, social activities and live
entertainment. Students can bowl, shoot pool or
play video games. Student government and the
student newspaper offices are here too. An
outdoor adventures program and recreational
equipment rentals (backpacks, tents, canoes, skis
and snowshoes) are stepping stones to off-campus
Alaska adventures. There's more inside, so
include the center on your real visit to UAF
48
Constitution Hall HALL OF HISTORY In 1955,
Alaskas leaders gathered on campus to craft the
Alaska Constitution in whats now Constitution
Hall. The document was later signed in nearby
Signers Hall. This historic event on campus led
to Alaskas admission into the Union as the 49th
state.
Today students come to Constitution Hall to visit
the bookstore, alumni office, post office,
student radio station KSUA, barbershop, credit
union or campus ministry.
49
Fine Arts Complex - CREATIVITY, TALENT AND
PERFORMANCE Creative energy and talent are
focused and fine-tuned in the Fine Arts Complex
where students perform in the 960-seat Charles W.
Davis Concert Hall and Lee Salisbury Theatre.
Students hone their skills in the teaching
studios, classrooms, rehearsal and practice rooms
and studios of the art, music and theatre
departments.
Each month, the Art Department displays a new
exhibit of student artwork. The production
studios of KUAC public radio and television offer
real-world experience
50
Elmer E. Rasmuson Library LARGEST LIBRARY IN
ALASKA The Elmer E. Rasmuson Library has
holdings of more than 1.75 million cataloged
resources. Its broad coverage includes the
sciences, humanities and social sciences, and a
unique Alaska and Polar Regions collection of
rare books and materials focusing on the
circumpolar north. There is a computer lab and
multimedia

teaching room.
51
Ernest Gruening Building COLLEGE CAREERS START
HERE The Gruening Building is home to many
academic departments and student services at UAF.
The Academic Advising Center helps new students
choose a major and develop an academic plan, and
provides general university and degree
information.
52
Cornerstone Plaza PLAZA FOR ALL SEASONS Summer
classes sometimes meet by the flags. To the right
of the Rasmuson Library is the Brooks Building,
home to programs serving rural and Alaska Native
students. Next is the Duckering Building, where
UAF's five engineering programs collaborate on
instruction and research. The Bunnell Building
houses the School of Management and the
journalism department as well as biology labs and
classrooms. .
53
Student Recreation Complex ATHLETICS, HEALTH AND
EXERCISE
54
Residence Life LIVING ON CAMPUS Experience
student community living on campus in the
Moore-Bartlett-Skarland residence hall complex
and other UAF housing including spacious
on-campus apartments). Residence halls are a
convenient, secure and safe living environment
where students make friends. More than 1,200
students live on campus.
55
Natural Sciences Facility SPACIOUS DESIGN The
Natural Sciences Facility is a center for
research and teaching. Step inside and see large
lecture halls, labs, and offices for the
departments of chemistry, geology and physics.
Its spacious architectural design creates large
areas for study and socializing. South-facing
windows provide views of the ever-changing
weather and the spectacular Alaska Range.
56
University of Alaska Museum CAMPUS ATTRACTION
Through education, research and public exhibits,
the University of Alaska Museum serves Alaska,
national and international science programs.
Located on West Ridge, the museum acquires,
conserves, investigates and interprets Alaskas
natural, artistic and cultural heritage. The
museum has become one of Alaskas most popular
tourist destinations. Admission is free to UAF
students.
57
West Ridge SCIENCE CENTER The West Ridge is a
center for scientific research and instruction.
Located at the highest point on campus, West
Ridge includes facilities for investigating the
aurora, geophysics, global climate change, arctic
phenomena, arctic biology and fisheries.
Scientists at UAF West Ridge are also involved in
international research efforts.
58
Georgeson Botanical Garden GIANT CABBAGES AND
MORE The last stop on this tour is the
Georgeson Botanical Garden where visitors find a
botanical bounty of flowers and vegetables.
Beyond the beauty of these flowers, researchers
from the Agricultural and Forestry Experiment
Station (founded in 1906) propagate, cultivate
and conserve native, and introduced plant
species.
59
  • We have 12 paid - HOLIDAYS
  • 2 days for Independence Day
  • 2 days for Thanksgiving
  • 2 days for Christmas
  • 2 days for New Years
  • 1 day Martin Luther King, Jr
  • 1 day at Spring Break
  • 1 day for Memorial Day
  • 1 day for Labor Day
  • During the Christmas break most departments
    do whats referred to as a forced closure.
    Offices close for the period between Christmas
    and New Years. You may use LWOP or Annual Leave
    to cover these extra days off. They are not paid
    holidays, but are planned days off.

60
  • Annual Leave is accrued and used for personal
    days off or vacations. You will accrue annual
    leave at the rate of 5.54 hours per pay period
    (about 1 1/2 days per month) for the first 5
    years of service. Supervisor approval is required
    prior to taking annual leave. If you do not use
    your leave hours they accrue to over 240 in the
    pay period that includes January 31, they will
    be forfeited. End of year leave cash-in may be
    available for up to 40 hours.

1-5 yrs 5.54 hrs per pay period. 6-10 yrs 6.46
ppd 10 yrs 7.38 ppd
Faculty Leave is referred to as PTO (Personal
Time Off). If you are scheduled to work 12
months per year, you will receive 21 days of PTO
at the beginning of each fiscal year, July 1.
If you work a 9 month schedule you will receive
18 days. If teaching, PTO must be used for time
not in class (Researchers have more latitude).
Upon initial hire PTO will automatically be
banked to your account. PTO is a use it
or lose it benefit and cannot be cashed out upon
termination.
61
  • Sick Leave Accrues at a rate of 4.62 hours per
    pay period. Please notify your supervisor within
    the first hour of your scheduled work time if you
    are out sick. Sick leave may be used for doctor
    appointments and for illnesses to your immediate
    family members under the Family Medical Leave
    Act
    guidelines.

62
  • GEO Care Is a program especially for
    Geophysical Institute IARC employees. The
    purpose of the fund is to provide assistance
    grants to help cover expenses incurred by an
    employee or their immediate family members in
    times of need (disasters such as illnesses, fire,
    death, etc.) and are not covered by personal
    insurance.
  • Awards of up to 1,000.00 may be made to one
    recipient during any 12-month period.

63
  • Leave Share
  • The leave share program is designed to help
    employees remain in a paid status as long as
    possible in the event of a major illness or
    catastrophic medical event that has been approved
    under the Family Medical Leave provisions (Birth
    of a child, adoption or foster care does not
    apply).
  • The sick leave period without pay must be in
    excess of 10 working days before and employee can
    be approved for leave share participation. A
    maximum of 65 scheduled work days (520 hrs at
    full-time status) for each calendar year is
    allowed.
  • Hours needed are determined each pay period and
    are solicited by the employees. If hours needed
    are not donated, HR will attempt to solicit the
    hours for the employee on an anonymous basis.

64
Family Medical Leave
Family Medical Leave (FML) is provided in the
event of the birth or adoption of a child for an
illness to the employee or illness to an
immediate family member. FML will cover an
employee for a period of up to 18 weeks. During
this period your regular benefits will
continue. To be eligible for FML you must have
been employed on a full time
basis for at least 6
months or at least 1250 hours
during the 12-months preceding the commencement
of leave.
65
Leave of Absence
Leave of absences may be granted for up to one
year. Usually for educational reasons and even
under some personal circumstances. Extended
Leave of Absences must be approved by your
supervisor, department director, and final
approval by the Chancellor. Any amount of leave
without pay in excess of 10 days is considered a
leave of absence.
66
Jury Duty
If an employee is called to serve jury duty or is
subpoenaed to court, the employee will receive
his/her regular wages. The court issues a small
stipend check that must be signed over to the
Geophysical Institute (Business Office). Please
attach a copy of the subpoena or jury duty call
in form to the appropriate timesheet for which
you are claiming jury duty absences.
Military Leave
The University provides 16 ½ days per year for
employees required to attend military training.
67
  • Probationary Period for Staff
  • New hires are on probation for the first six
    months of employment.
  • Promotion to a new position within UAF will
    serve a 90 day probationary period as an At-Will
    employee.
  • During this period you are considered an At-Will
    employee. Which means you can be terminated at
    any time. After the 6 month period you are then
    considered a For-Cause employee and normal
    disciplinary procedures will apply.
  • Evaluations should be completed at the end of the
    6 month period and annually thereafter.
  • Notification of failure to perform satisfactorily
    during the probationary period will be given to
    the employee in writing and may result in
    immediate termination.

Union Members are scheduled to have annual
evaluations in accordance with their union
contract.
68
SALARY SCHEDULE
Staff - Annual step increases will occur on your
anniversary date. (1 year from the initial date
of hire into a regular position)
Alaska Higher Education Crafts Trades Local
6070 Employees will receive annual increases on
their anniversary date in accordance with the
collective bargaining agreement.
Faculty increases occur annually at the
beginning of the first full pay period in the
fiscal year in accordance with the the collective
bargaining agreement.
69
Exempt Non-Exempt Status
If you are hired in an Exempt level position,
you will not be eligible for overtime. Exempt
employees are expected to work a pre-defined 40
hour workweek. In the Non-Exempt status, you
are paid on an hourly basis. All hours over 40
hours in a pre-defined workweek will be
considered overtime. Non-exempt employees are
eligible for a personal holiday, which can be
used upon completion of your probationary period.
You will receive your personal holiday each year
on July 1.
70
TAX DEFERRED ANNUITIES (TDAS)
TDAS are an additional OPTIONAL retirement fund.
Deductions are taken pre-tax and are invested in
the company of your choice (from the list
included in your packet). TDAS may be started
or stopped at any time. The maximum contribution
is 14,000.00 for 2005 and the minimum
contribution
is 10.00 per pay period.
71
Employee Assistance ProgramEAP
The EAP is a confidential service to assist with
a variety of problems you may need help with.
Please see the enclosed pamphlet for additional
information about these services. The University
is not notified of who uses the program or why,
only the total amount of employees who utilize
the service. You may use the service for up to 6
sessions free of charge per incident,
per person, per year.
72
COBRA
COBRA is your right for continuation of health
care benefits upon termination, retirement, or
employment status changes. A supplemental
sheet has been provided in your new hire packet.
Please complete the blank envelope addressed to
your spouse if applicable so that we can mail
this information to your home address. By law
your spouse has the right to continue benefits
under COBRA in the event of a legal separation,
divorce or death of the employee.
73
Unemployment Insurance Is available to you upon
termination. Workers Compensation Coverage is
provided for any on the job injury or illness.
Any incident should be reported within 10 days
from the date of onset in order to be
covered. Travel Insurance An additional 250,000
worth of Life Insurance is provided for you
should you lose your life while traveling on
University business. Long Term Disability If
disabled for more than 90 days, you are eligible
to apply for this benefit, work related or not.
If awarded, 60 of your gross pay will continue
until age 65, provided the disability continues.
74
EEO/AA Info The University of Alaska is an
equal opportunity (EEO), affirmative action (AA)
employer. Earlina Bowden is the Assistant to the
Chancellor and is our EEO/AA Officer. We have a
centralized recruitment process. All
recruitments for the GI and IARC Institute will
be processed through the GI Human Resource
Office. Most recruitments will be handled by
either Julie Wegner or Shelly Wade. Please
contact us for any of your recruitment
needs. Sexual Harassment The University does
not tolerate any kind of sexual harassment under
any circumstances. If you are subject to sexual
harassment or you see it going on around
you, please contact HR. A short awareness
video will follow this presentation.
75
Smoking Policy Smoking is not permitted inside
any UAF buildings. You must go outside
to smoke. Hazard Communications Employees have
the Right to Know of any hazards in the
workplace. Please contact Operations if you feel
there is a workplace hazard. Drug Free Workplace
The manufacture, sale, purchase, use or
possession of illegal drugs by employees on
University premises or while on University
business is prohibited. Further, the use of any
legally obtained drugs, including alcohol to the
point where such use adversely effects the
employees job performance, is prohibited. Ethics
Disclosure Form If you have other employment or
a personal business outside of the University,
please complete the ethics disclosure form to
ensure there is not a conflict of interest with
your employment at the University.
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Education Tuition Waivers
As an employee of the University you are eligible
for tuition waivers. Employees can take up to 6
credits per semester or a maximum of 12 credits
per year. 3 credit hours can be taken during
work hours with supervisor approval and if work
related. Your dependents are eligible for
unlimited tuition waivers. If both you and your
spouse are employed at the
University, the benefit does not double, it
remains the same. You are responsible for any
regular class fees and
books.
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ERGONOMICS
What is ergonomics and do we care? YES, we do!
Is your workstation set up for you
correctly? Neck pain, backaches, carpel tunnel?
These are issues that we hope we do not have to
address. If you find that your working area is
creating you problems, you may need and
evaluation of your work-station. Please call
Annette Chism at 474-6164 Environmental Health
Safety/Risk Mgmt.
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UA Online
http//uaonline.alaska.edu/
Academic records/Registration
Employment Records
Address/PIN/Name info
As a new employee you will have a specific ID
assigned to you separate from your social
security number. A PIN number will be generated
and sent to you in the mail. If you are, or have
been a student at the University you may already
have a PIN established, which will remain the
same.
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Training Development Opportunities The
University encourages training and development.
Training opportunities are posted on the GI
bulletin board across from the elevator on the
6th floor. Safety training is handled through
the Operations Office and other training
opportunities will be processed through the HR
Office. Please contact Penelope at ext. 7411 for
safety training opportunities. Governance
Structure GI Staff Council meets once a month
to discuss issues concerning employees and the
institutes needs. Additionally, we have
representation at UAF Staff Council meetings. If
you have issues for the group, please let us know.
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Grievance Procedures
If a problem arises in the work area, please take
up the issue with your immediate supervisor and
document your meeting. If the problem is
unresolved, please forward your complaint to your
supervisors supervisor or contact the HR Manager
(Michelle Johnson) for advice and assistance on
how to proceed. Grievance procedures are
outlined in UA regulations 04.08. To file a
grievance, there must be a violation of Policy
and Regulation. The University Policy and
Regulation are online and can be accessed
at http//www.alaska.edu/bor/
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http//www.uaf.edu/src/ See the SRC website for
rates and info about the UAF Life program
STUDENT RECREATION COMPLEX HOURSMon-Fri
600AM-900PMSaturday 900AM-700PMSunday
Closed 474-5886 PATTY CENTER OFFICE
HOURSMonday - Friday 800 am - 500 pm
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We hope that you found this information
informative and useful in the explanation of your
benefit package. If you have any questions or
need any assistance, please contact the GI Human
Resource Office at 474-6010.
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