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New Perspectives on Microsoft Office Word 2003 Tutorial 1


Microsoft Office Word 2003. Tutorial 1 Creating a Document. New ... the Backspace key to erase the characters and spaces to the left of the insertion point. ... – PowerPoint PPT presentation

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Title: New Perspectives on Microsoft Office Word 2003 Tutorial 1

Microsoft Office Word 2003
  • Tutorial 1 Creating a Document

Plan a document
  • Word is a tool that helps you quickly create
    documents with a professional look.
  • You should follow four steps to produce quality
  • 1. Plan and create
  • 2. Edit
  • 3. Format
  • 4. Print
  • You will create documents most efficiently if you
    plan the content before you enter any text.
  • Know what you want to tell your audience. State
    the information clearly and organize your
    material logically.

Organize your thoughts
  • Organize your thoughts about the document you are
    going to create before you begin writing.
  • Some people prefer to do this planning stage
    using a sheet of paper, as shown in the figure on
    the right.
  • Others will complete this step using a program
    such as Notepad, WordPad, or Word itself.

Identify the components of the Word window
  • Word consists of many components that help you
    use its features.
  • Some of these components, such as the menu bar,
    title bar, toolbar, and status bar, are common to
    all Windows screens.
  • To check the name of a Word toolbar button,
    position the mouse pointer over the button
    (without clicking) to display a ScreenTip.

Word window components
Windows screen element descriptions slide 1
Windows screen element descriptions slide 2
Choose commands using toolbars and menus
  • You will use the Standard and Formatting toolbars
    when you create documents, therefore, you will
    want to display these toolbars at all times.
  • You can display nonprinting characters, including
    spaces (.) and the symbol that marks the end of a
    paragraph, by clicking the Show/Hide button on
    the Standard toolbar.
  • Using the Formatting toolbar or commands on the
    Format menu, you can change the font and font
  • When you select the Font command on the Format
    menu, the Font dialog box opens, from which you
    can select a different font and font size
  • You could also click the Font button and the Font
    Size button on the Formatting toolbar

The Show/Hide Button
The Font dialog box
Create a new document
  • Create or open a document by clicking the Create
    a new document button in the Open section at the
    bottom of the Getting Started task pane (figure
    on next slide).
  • Click the Blank Document button in the New
    Document task pane. A new document named
    Document2 opens and the task pane closes

Create a new document
The Word window when a new document is created
This is the window that appears when you create a
new, blank Word document.
Enter text in a new document
  • When typing, do not press the Enter key at the
    end of each line the insertion point will
    automatically move to the next line when you
    reach the end of the current line.
  • Only press the Enter key when you want to begin a
    new paragraph.
  • This will force a new line or add a blank line if
    it is the only character on the line.
  • To correct an error, place the insertion point to
    the right of the error and then press the
    Backspace key to erase the characters and spaces
    to the left of the insertion point.

Enter text in a new document
Saving the document
  • Click the Save button on the Standard toolbar
  • When the Save As dialog box appears, type the
    file name you wish to save as in the File name
    text box
  • Click the Save in list arrow and select the
    location to save your document
  • Click the Save button in the Save As dialog box

Saving the document
Scroll a document
  • When a document contains too much text to display
    in the Word window, the text will scroll,
    shifting up and finally disappearing from the top
    of the document window.
  • Use the scroll bar on the side of the window to
    view the text again.
  • You can easily move your insertion point by
    scrolling to a different part of the document and
    then clicking within the document text.
  • This makes editing quicker and easier.

Word will scroll automatically
Correct errors
  • A word processor lets you correct mistakes
    quickly and efficiently through the use of the
    Backspace and Delete keys.
  • Word's AutoCorrect feature checks for errors as
    you type and automatically corrects common typing
  • If AutoCorrect does not recognize a word, it
    alerts you by displaying a wavy red line under
    the word
  • You can replace an incorrect word by highlighting
    it, clicking the right mouse button to display a
    list of alternative words, and then selecting the
    correct word.
  • Word can also search for more complicated errors
    by using the Spelling and Grammar checker, which
    continually checks your document against Word's
    built-in dictionary and set of grammar rules.
  • A wavy green line indicates a possible
    grammatical error or an extra space between words

Use AutoCorrect and Spelling and Grammar checker
Insert the date with AutoComplete
  • The AutoComplete feature will automatically
    complete dates and words you use regularly.
  • After you enter a few identifying letters, Word
    will display a small box, or ScreenTip, that
    suggests the full word you are typing.
  • Press the Enter key to accept Word's suggestion,
    or continue typing to ignore the suggestion.
  • You can turn this feature off or add phrases to
    the AutoComplete list.

An example of AutoComplete
Moving the Insertion Point Around a Document
The Undo and Redo Commands
  • To undo (or reverse) the very last thing you did,
    click the Undo button on the Standard toolbar
  • To undo more than your last action, you can click
    the Undo list arrow on the Standard toolbar.
    This list shows your most recent actions.
  • If you want to restore your original change, the
    Redo button reverses the action of the Undo button

The Undo and Redo Commands
Remove Smart Tags
  • A Smart Tag allows you to perform actions that
    would normally require a different program. Word
    attaches Smart Tags to certain kinds of text,
    including addresses, names, and dates.
  • A Smart Tag on a word is indicated by a dotted
  • When you point to a word with a Smart Tag, a
    Smart Tag icon will appear
  • When you point to the icon, you will see the
    Smart Tag Actions button
  • Click on the Smart Tag Actions button to view the
    menu of options for this text item
  • If you do not want to perform any action with the
    tagged text, you can choose Remove this Smart Tag
    from the menu. The menu will close and the dotted
    underline will be removed.

An example of a Smart Tag
Preview and print a document
  • Before you print a document, you should preview
  • The Print Preview feature lets you see what the
    printed document will look like before printing a
    document with errors in layout or presentation.
  • If the preview looks good, you're ready to print
    the document.

The Print Preview window
Create an envelope
  • To create an envelope, click Tools on the menu
    bar, point to Letters and Mailings, and then
    click Envelopes and Labels.
  • Use the Envelopes and Labels dialog box to verify
    the delivery address, the return address, any
    required adjustments to the envelope size, the
    printer, and so on.
  • If you want to print the envelope immediately,
    click the Print button in the Envelopes and
    Labels dialog box.
  • If you want to store the envelope with the
    letter, click the Add to Document button.
  • The envelope can then be printed at a later time,
    just as you would print the document

The Envelopes and Labels dialog box