New Perspectives on Microsoft Office Word 2003 Tutorial 1

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Microsoft Office Word 2003

• Tutorial 1 Creating a Document

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Plan a document

• Word is a tool that helps you quickly create
  documents with a professional look.
• You should follow four steps to produce quality
  documents
• 1. Plan and create
• 2. Edit
• 3. Format
• 4. Print
• You will create documents most efficiently if you
  plan the content before you enter any text.
• Know what you want to tell your audience. State
  the information clearly and organize your
  material logically.

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Organize your thoughts

• Organize your thoughts about the document you are
  going to create before you begin writing.
• Some people prefer to do this planning stage
  using a sheet of paper, as shown in the figure on
  the right.
• Others will complete this step using a program
  such as Notepad, WordPad, or Word itself.

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Identify the components of the Word window

• Word consists of many components that help you
  use its features.
• Some of these components, such as the menu bar,
  title bar, toolbar, and status bar, are common to
  all Windows screens.
• To check the name of a Word toolbar button,
  position the mouse pointer over the button
  (without clicking) to display a ScreenTip.

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Word window components
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Windows screen element descriptions slide 1
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Windows screen element descriptions slide 2
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Choose commands using toolbars and menus

• You will use the Standard and Formatting toolbars
  when you create documents, therefore, you will
  want to display these toolbars at all times.
• You can display nonprinting characters, including
  spaces (.) and the symbol that marks the end of a
  paragraph, by clicking the Show/Hide button on
  the Standard toolbar.
• Using the Formatting toolbar or commands on the
  Format menu, you can change the font and font
  size.
• When you select the Font command on the Format
  menu, the Font dialog box opens, from which you
  can select a different font and font size
• You could also click the Font button and the Font
  Size button on the Formatting toolbar

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The Show/Hide Button
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The Font dialog box
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Create a new document

• Create or open a document by clicking the Create
  a new document button in the Open section at the
  bottom of the Getting Started task pane (figure
  on next slide).
• Click the Blank Document button in the New
  Document task pane. A new document named
  Document2 opens and the task pane closes

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Create a new document
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The Word window when a new document is created
This is the window that appears when you create a
new, blank Word document.
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Enter text in a new document

• When typing, do not press the Enter key at the
  end of each line the insertion point will
  automatically move to the next line when you
  reach the end of the current line.
• Only press the Enter key when you want to begin a
  new paragraph.
• This will force a new line or add a blank line if
  it is the only character on the line.
• To correct an error, place the insertion point to
  the right of the error and then press the
  Backspace key to erase the characters and spaces
  to the left of the insertion point.

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Enter text in a new document
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Saving the document

• Click the Save button on the Standard toolbar
• When the Save As dialog box appears, type the
  file name you wish to save as in the File name
  text box
• Click the Save in list arrow and select the
  location to save your document
• Click the Save button in the Save As dialog box

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Saving the document
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Scroll a document

• When a document contains too much text to display
  in the Word window, the text will scroll,
  shifting up and finally disappearing from the top
  of the document window.
• Use the scroll bar on the side of the window to
  view the text again.
• You can easily move your insertion point by
  scrolling to a different part of the document and
  then clicking within the document text.
• This makes editing quicker and easier.

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Word will scroll automatically
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Correct errors

• A word processor lets you correct mistakes
  quickly and efficiently through the use of the
  Backspace and Delete keys.
• Word's AutoCorrect feature checks for errors as
  you type and automatically corrects common typing
  errors.
• If AutoCorrect does not recognize a word, it
  alerts you by displaying a wavy red line under
  the word
• You can replace an incorrect word by highlighting
  it, clicking the right mouse button to display a
  list of alternative words, and then selecting the
  correct word.
• Word can also search for more complicated errors
  by using the Spelling and Grammar checker, which
  continually checks your document against Word's
  built-in dictionary and set of grammar rules.
• A wavy green line indicates a possible
  grammatical error or an extra space between words

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Use AutoCorrect and Spelling and Grammar checker
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Insert the date with AutoComplete

• The AutoComplete feature will automatically
  complete dates and words you use regularly.
• After you enter a few identifying letters, Word
  will display a small box, or ScreenTip, that
  suggests the full word you are typing.
• Press the Enter key to accept Word's suggestion,
  or continue typing to ignore the suggestion.
• You can turn this feature off or add phrases to
  the AutoComplete list.

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An example of AutoComplete
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Moving the Insertion Point Around a Document
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The Undo and Redo Commands

• To undo (or reverse) the very last thing you did,
  click the Undo button on the Standard toolbar
• To undo more than your last action, you can click
  the Undo list arrow on the Standard toolbar.
  This list shows your most recent actions.
• If you want to restore your original change, the
  Redo button reverses the action of the Undo button

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The Undo and Redo Commands
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Remove Smart Tags

• A Smart Tag allows you to perform actions that
  would normally require a different program. Word
  attaches Smart Tags to certain kinds of text,
  including addresses, names, and dates.
• A Smart Tag on a word is indicated by a dotted
  underline.
• When you point to a word with a Smart Tag, a
  Smart Tag icon will appear
• When you point to the icon, you will see the
  Smart Tag Actions button
• Click on the Smart Tag Actions button to view the
  menu of options for this text item
• If you do not want to perform any action with the
  tagged text, you can choose Remove this Smart Tag
  from the menu. The menu will close and the dotted
  underline will be removed.

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An example of a Smart Tag
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Preview and print a document

• Before you print a document, you should preview
  it.
• The Print Preview feature lets you see what the
  printed document will look like before printing a
  document with errors in layout or presentation.
• If the preview looks good, you're ready to print
  the document.

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The Print Preview window
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Create an envelope

• To create an envelope, click Tools on the menu
  bar, point to Letters and Mailings, and then
  click Envelopes and Labels.
• Use the Envelopes and Labels dialog box to verify
  the delivery address, the return address, any
  required adjustments to the envelope size, the
  printer, and so on.
• If you want to print the envelope immediately,
  click the Print button in the Envelopes and
  Labels dialog box.
• If you want to store the envelope with the
  letter, click the Add to Document button.
• The envelope can then be printed at a later time,
  just as you would print the document

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The Envelopes and Labels dialog box